Faculty Access

Faculty have quick access to review their assessment and evaluation tasks and those of their affiliated learners through the Assessment and Evaluation badge.

  • Click the Assessment & Evaluation badge in the top right beside the logout button.

  • A series of tabs will open under the Assessment & Evaluation header.


When viewing results on any of the tabs in A&E, use the search bar to look for a specific task by name and click the down arrow to limit your results by applying search filters like distribution method (date range, delegation, learning event, rotation schedule), curriculum period, course, and task status (pending, in progress, completed). Apply start and end dates to limit your results to a specific time frame. Remember to click 'Apply Filters' to apply your choices. Remember to click 'Remove Filters' to clear filters and view all results. Note that your previous filter settings may still be applied so if you are seeing no results, or fewer results than you expected, try 'Remove Filters'.

Assessment Tasks This tab shows users all pending tasks for which they are responsible. Mandatory tasks are now indicated with a red highlight with a bold red "Mandatory" title on the card. Faculty can view and complete a task by clicking on it. Faculty can remove a task by clicking 'Remove Task' and providing a reason for its removal. Faculty can download individual forms, or download multiple forms by clicking the download checkbox on each card and then clicking 'Download PDF(s)' at the top right. When users do this they will be able to choose whether to download all tasks as one file or as multiple files.

Tasks Completed on Me This tab displays all tasks completed on the user and which s/he has been given access to view. This can be controlled in the creation of a distribution.

My Reports: To view information from forms completed on oneself, the user can click My Reports on the right hand side.

  • Set the date range.

  • Remember that the creator of a distribution can set whether a user can view reports on a distribution, so not every distribution completed on a target is available for the target to view.

My Completed Tasks:

  • The user can view all completed tasks and again, download an individual file or download multiple files at once.

Faculty: Faculty who are listed as course/program directors have access to view the assessment and evaluation pages of faculty associated with their course/program (including external assessors). Faculty appear on this list if they have been the assessor or target in a distribution tied to the course.

  • Hide cards of external faculty by clicking Hide Card. Bring hidden cards back into view by clicking 'Show Hidden Faculty'.

  • Update external faculty emails by clicking on Update Email and providing revised information.

  • Program directors will be able to view the Current Tasks, Completed Tasks, Upcoming Tasks, and Tasks Completed on Faculty tabs for their faculty.

  • Send reminders, remove tasks or download tasks. (There is an option to select all and send reminders.)

  • From the Tasks Completed on Faculty tab the course/program director can also view Reports for this Faculty.

My Learners The My Learners tab will allow faculty to access a variety of information for learners associated with them. This list of available options will vary depending on which modules are in use in Elentra but could include CBME Dashboard, Assessments, and Log Book.

  • Download a list of all learners associated with a faculty by clicking 'Download Enrolment'. A pdf title "learners-for-faculty-name" will download and list all learners, including their primary email and learner level.

  • Search for an individual by beginning to type his/her name in the search learners area; the learner cards displayed will automatically display to reflect the searched name.

  • Refine the list of learners by switching the curriculum period using the dropdown menu on the far right.

  • Click on the appropriate tab to view the desired information.

My Learners - Assessments For each of the tabs described below you can search by a task name; apply advanced search filters like distribution method (date range, delegation, learning event, rotation schedule), curriculum period, course, and task status (pending, in progress, completed); set a date range; and download a pdf of an individual task or multiple tasks (note that you can select all if required).

Reports on the Learner:

  • This tool allows you to view and download a pdf report (with or without comments) that aggregates learner performance on the selected form in one report. You can also use the Options dropdown menu to quickly view the form and the individual assessments.

  • Click group by distribution as desired to sort the forms by distribution. If the same form has been used across multiple distributions this will tease apart each distribution and you can report on forms completed in a single distribution.

Tasks Completed on Learner: View tasks completed on the learner. Cards display the form title and type, task delivery and completion dates, form triggerer name (if applicable), and name and role of the assessor. Pending Tasks on Learner: These task cards will look similar to the completed tasks but will offer the ability to send a reminder about the task. To do so, click the checkbox beside the bell and then click 'Send Reminders' at the top of the page. You also have the option to remove a task on this screen. Be aware that is you remove a task you will be required to give a reason why. Upcoming Tasks on Learner: This displays scheduled tasks for the learner that are not yet active. Learner's Current Tasks: This displays tasks the learner is currently responsible for completing (e.g. faculty evaluation, service evaluation, etc.). Task cards may display a rotation or block name depending on how they were scheduled. Faculty can send a reminder or remove a task here as well. Learner's Upcoming Tasks: This displays a learner's upcoming tasks scheduled through a distribution.