Absence Management

Elentra includes an absence management tool that:

  • allows administrative staff to set reasons for absences and define an approver workflow per reason (optional),

  • allows learners to request pre-approval for absences, and

  • allows staff or faculty to approve absences.

The absence management module is optional and can be set to be on or off in the database (setting: absence_enabled). Absence Management is off by default and needs to be enabled by a developer if you want to use it.

Please note that the absence management module is in addition to the Leave of Absence tool accessible in a student user's profile, the Leave Tracking tool available in Clinical Experience, and the granular clinical event attendance tracking (also in Clinical Experience).

The absence management tool described in this section works with attendance as recorded on learning event pages depending on how you complete your absence tool your setup. It does not currently sync to a learner's dashboard calendar (Events or Rotation Schedule view).

For an overview of the Absence Management module in a previously recorded webinar, please visit collaborate.elentra.org (login required).

Database Settings

Database SettingUse


Enable to use the Absence Management Module

ACL Options

Please note that there are Access Control List (ACL) options a school can configure in their database if they wish to restrict access to the Absence Management tools to specific users. This can help protect learner privacy as learners may include personal information in their absence requests and supporting documentation.

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