Elentra ME User Documentation
Elentra ME 1.26
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Support for Off-Service Rotation Assessment and Evaluation

In this context, we use the term off-service to mean learners who are completing rotations outside their home program (e.g. a family medicine resident on a pediatrics rotation).
Clinical Experiences > Rotation Scheduler includes support for off-service rotations or slots. When an administrator builds rotations she can optionally create off-service slots and make them available to all other programs or specific programs. The following information assumes you are an organization using off-service slots and refers to rotation-based distributions. (This page does not discuss automated rotation evaluations nor rotation evaluations completed on demand via workflows.)
As the home program you can:
  • Create assessment tasks targeting your learners while they are on an off-service rotation.
  • Report on assessment tasks targeting your learners while they were on an off-service rotation.
    • For distributions you created, you can view results via the Learner Assessments report or the Learner Reports (Aggregated).
    • For distributions created by host programs, but targeting your learners, you can only view results via Learners Reports (Aggregated).
  • Create evaluation tasks asking your learners to evaluate their experience on an off-service rotation.
  • View individual responses and download a Weighted CSV of your learners' responses to an evaluation of their off-service experience (do this via the Completed Distribution Report); up to and including ME 1.17 a home program cannot use the Rotation Evaluation (Aggregated) Report to see an overview of their learners' experience on an off-service rotation (whether the distribution was set up by the home or host program).
As the host program you can:
  • Create assessment tasks targeting visiting, off-service learners while they are on your rotation.
  • Report on assessment tasks targeting visiting, off-service learners while they were on your rotation.
  • Create evaluation tasks asking visiting, off-service learners to evaluate their experience on your rotation.
  • Report on evaluation tasks completed by visiting learners to your rotation, as long as you created the distribution. If the home program created an evaluation asking their learners to evaluate your rotation or faculty, you will not be able to access the results.
In effect, up to and including ME 1.17, neither the home program nor the host program can create a Rotation Evaluation (Aggregated) Report to view responses of off-service learners to off-service rotation evaluations created by the home program.