Assessment & Evaluation

New in ME 1.19!

On the Admin A&E Dashboard

  • Additional details viewed on deleted tasks and other tasks


  • For forms with a course association, ability to apply embargo conditions to a task to prevent it from being viewed by target until certain conditions are met (database setting option). CBME option ONLY.


  • Summary Assessment Task support for minimum numbers of completion

    added to Learning Event based distributions

  • New distribution type that allows for reciprocal distributions (e.g., you want a faculty evaluation task sent to the target of an assessment so that the learner can evaluate the assessor)

  • For Rotation-based distributions, set up to allow the assessor/evaluator to specify the target when completing the task

  • For delegation distributions, option to not specify assessors

On-Demand Workflows

  • On-demand assessments can have expiry dates applied to them (database setting option, can apply to specific workflows, default is 7 days but schools can change that)


  • New Form Responses Report to view all assessment and evaluation tools and their responses (somewhat similar to Assessment Tool Data Extract)


  • Prompted Responses notification emails will now include a red exclamation indicator showing the relevant response and will hide the name of the user

There are multiple tools available to facilitate assessment and evaluation through Elentra.

  • To create items and forms to assess learner performance on tasks (e.g., clinical skills and workplace based assessment), use the Assessment and Evaluation Module.

  • To create items and forms to have learners evaluate courses, faculty, themselves, and other activities, use the Assessment and Evaluation Module.

  • To create assessment items to use in small, low-stakes assessments use the Exams Module. (Elentra does include a Quizzes Module but we recommend you use the much newer Exams Module instead.)

  • To create assessment items to use for tests and exams use the Exams Module.

  • To store learner grades and facilitate faculty grading of assignments use the Gradebook feature in each course. (To allow inline faculty grading using a rubric form or similar, please note that you will build the form in Assessment and Evaluation, then attach it to a Gradebook Assessment. Only specific item types are supported on forms attached to gradebook assessments.)

Elentra ME also includes a portfolio, which some organizations may choose to use for student assessment purposes. The portfolio can be connected to a course gradebook. For more detail about the portfolio please see the Portfolio help section.

Assessment & Evaluation Module

The Assessment & Evaluation Module in Elentra is predominantly used to assess learner performance in a clinical environment, and provide multiple user groups with the ability to evaluate faculty, courses/programs, and other activities within the context of your organization. Since the Assessment and Evaluation Module essentially allows you to create forms for people to complete you could even use it to do a pre-course survey, or as a way to collect information from a group about their work plans in a collaborative activity.

To use the Assessment & Evaluation Module users must create items (e.g., questions, prompts, etc.), and create forms (a collection of items). Organizations can optionally allow users to initiate specific forms based on a form workflow (e.g. to allow learners to initiate an assessment on themselves by a faculty member), or organizations can create tasks for individuals to complete using a distribution. A distribution defines who will complete a form, when the form will be completed, and who or what the form is about.

The Assessment and Evaluation Module users also have a quick way to view their assigned tasks and administrators can monitor the completion of tasks assigned to others.

Reporting exists to view and in some cases export the results of various assessments and evaluations.

The Competency-Based Medical Education module also includes a variety of form templates for use. There is no user interface to configure form templates at this point. For instructions specific to Competency-Based Medical Education, please see the CBME tab.