Elentra ME User Documentation
Elentra ME 1.28
Elentra ME 1.28
  • Introduction
  • What's New in ME 1.28?
  • Support
    • Supported Browsers
    • Reporting Issues
  • System Setup
    • Database Settings Options
    • Organisations
    • Assessment Types and Characteristics
    • Assessment Flag Severity
    • Assessment Response Categories
    • Bookmarks
    • Clinical Response Categories
    • Grading Scales
    • Departments
    • Email Templates
    • Hot Topics
    • Learning Event Types
    • Learning Event Contact Types
    • Location Management
    • LTI Providers
    • Media Sources Management
    • Medbiquitous Tools
      • Medbiq Assessment Methods
      • Medbiqitous Instructional Methods
      • Medbiquitous Resources
    • Restricted Days
    • User Disclaimers
    • User Meta Data
  • Curriculum Management
    • Curriculum Framework Builder
    • Curriculum Layouts and Periods
    • Blocks in a Curriculum Period
    • Curriculum Tracks
    • Curriculum Map Versions
    • Curriculum Tag Sets and Curriculum Tags
    • Context-Based Linkages
    • Hot Topics
    • Curriculum Search
    • Curriculum Explorer
    • Curriculum Matrix
    • Mapping Tags to Content: Visibility and Reporting Options
  • User Management
    • Create and Manage Users
    • User Permissions
      • Clinical Faculty Checkbox
    • User Disclaimers
    • User Metadata
    • User Incidents
    • Profile Photos
  • Manage Instructors
  • Manage Cohorts
  • Student Management
    • Disciplinary Actions
    • Formal Remediation
    • Leaves of Absence and Off-Cycle Learners
    • Auditing A Course
    • MSPR
    • Observerships
  • Dashboard and Calendar
    • Dashboard
    • Calendar
    • Calendar Subscription
  • Communities
    • Community Types and Uses
    • Create A Community
    • Community Pages
      • Announcements
      • Discussions
      • Document Sharing
      • Events
      • Galleries
      • Polling
      • Quizzes
      • External URL
      • BasicLTI Consumer
    • Managing Communities
      • Community Reports
      • Locking a Community
    • Join A Community
    • Subscribing to Community Notifications
    • Public/Guest Accounts
  • Courses
    • Creating Courses
    • Course Setup Tab
    • Curriculum Tags Tab
      • Copying Assigned Tags from one Curriculum Period to Another
    • Course Content Tab
    • Course Enrolment Tab
    • Course Groups Tab
    • Gradebook Tab
    • CBE Tab
    • Logbook Tab
    • Course Reports Tab
  • Course Websites
    • Creating a Course Website
    • Course Website Versioning
    • Locking a Course Website
  • Learning Events Tab
    • Learners - Bulk Download Event Files
  • Scheduling Events
    • Creating and Managing Events
    • Copying an Existing Schedule of Events
    • Recurring Events/Event Series
    • Parent Child Feature
    • Reporting on Learning Events
    • Lecture Capture
  • Event Pages
    • Learner View of Learning Events
    • Event Setup Tab
    • Event Content Tab
      • Bulk Event Feedback Management
    • Event Attendance Tab
    • Event History Tab
    • Event Statistics Tab
    • Reporting on Events
    • Recurring Events Tab
  • Units/Weeks
    • Creating Units
    • Learner View of Units
  • Cases
  • Attendance Tracking in Elentra
  • Absence Management
    • Absence Management Set Up
    • Absence Management Dashboard
    • Reporting and Tracking Absences (Learners)
    • Managing Absence Requests
    • Tracking Absences in Learning Events (Admin/Faculty)
    • Absence Management Notifications
    • Generating Reports
  • Assessment of Learners In Elentra
  • Gradebook
    • Creating Assessments
      • Collections
      • Group Assessments
      • Attaching an Exam
      • Attaching a Discussion Post
      • Attaching a Quiz
      • Manage Existing Assessments
      • Copying an Existing Gradebook
    • Considerations for Clerkship
    • Enter Grades
      • Grade Spreadsheet
      • Faculty and TAs Entering Grades
      • Grades from Exams
      • Grading Discussion Posts
      • Grades from Quizzes
    • Comments per Assessment in Gradebook
    • Drop Box Assignments
    • Document Delivery
    • View and Report on Gradebooks
    • Gradebook Calculations
    • Learner Explorer
    • Learner View of Gradebooks, Learner Explorer and Assignments
    • Group Assessments and Assignments (Learner View)
  • Exams
    • Exam Question Management
      • Exam Question Labels
      • Question Index
      • Question Groups
      • Import Exam Questions from Text Files
      • Migrating Questions from ExamSoft
      • Migrating Responses From Exam Soft
    • Create and Manage Exams
      • Export an Exam to Word (.doc) File
    • Exam Posts
    • RPNow
    • Examity
    • Safe Exam Browser
    • Respondus Lockdown Browser
    • Adjust Exam Scoring
    • Exam Reports
    • Exam History
    • Grading Exams
    • Learner View of Exam
    • Learners as Question Creators and Exam Graders
  • Team-Based Learning
  • Peer Instruction
    • Access Peer Instruction
    • Create and/or Manage a Poll
    • Attach/Detach Question(s) to a Peer Instruction
    • Manage a Peer Instruction Event
    • Peer Instruction Reports
  • Quizzes
    • Creating and Managing Quizzes
    • Learner View
  • Assessment & Evaluation
    • Required System Settings Configuration
    • Rating Scales
    • Creating and Managing Items
      • Prompted Responses
      • Items as seen in PDF
    • Forms
      • Creating and Managing Forms
      • Confidential Assessors/Evaluators
    • Form Templates
    • Distributions
      • Distribution Wizard
      • Release to Target of Individual Completed Evaluation Tasks
      • Peer Assessment Target Release Options
      • Summary Assessment Tasks
      • Date Range Distributions
      • Rotation Based Distributions
        • Support for Off-Service Rotation Assessment and Evaluation
        • Distribution Progress Report (Rotation-Based Distribution)
      • Delegation Distributions
      • Learning Event Schedule Distributions
      • Ad Hoc Distributions
      • Reciprocal Distributions
      • Managing Distributions
      • Distribution Progress Reports
    • On-Demand Workflows
    • Rotation Evaluation Options
    • Faculty Evaluation Options
    • External Assessors
    • Email Notifications in A & E
    • Administrator Use of Assessment & Evaluation
      • Admin > Assessment & Evaluation Dashboard
      • Send Reminders
      • Forwarding Tasks
      • Record Assessment
      • Reopen and Edit Completed Forms
      • Delete and Recover/Reopen Tasks
      • Extend On-Demand Task Expiry Dates
      • Trigger Assessment
      • Trigger Bulk Assessments
      • Assessment and Evaluation Badge
      • Delegations
      • Distribution Reviewer
    • Assessment and Evaluation Reports and Completed Tasks
      • Access to Completed Assessment & Evaluation Tasks and Reports
      • Evaluations Reports
      • Assessments Reports
      • Leave Reports
      • Distribution Reports
      • Weighted CSV Report
      • Sample A&E Reports
    • Faculty Use of Assessment and Evaluation
      • Completing Tasks
      • Deleting Tasks
      • Forwarding Tasks
      • Completing a Summary Assessment Task
      • Viewing Learners' Assessments (as Staff/Faculty)
    • Learner Use of Assessment and Evaluation
      • Starting an Assessment On Demand
    • FAQ
  • Competency-Based Education
    • Setting Up CBE: Overview
      • Developer Work for CBE
    • Mapping CBE Curriculum
      • Auto-Setup Curriculum Tag Sets
      • Populate Standard Key and Enabling Competencies
      • Create a Curriculum Framework
      • Curriculum Framework Tag Set Options
      • Create an Organizational Tree
      • Create a Course Tree
      • CSV formatting for Curriculum Tag Uploads
      • Additional Information for Royal College Programs
        • CBME to CBE Post-Migration Review
        • Setting up a Royal College PG Curriculum Framework
        • Importing Curriculum Tags for Royal College Programs
        • Stages Template
        • EPAs Template
        • Roles Template
        • Key Competencies Template
        • Enabling Competencies Template
        • Milestones Template
      • Import Contextual Variable Responses
        • Contextual Variable Groups
        • Reordering Contextual Variable Responses
        • Modifying Contextual Variable Responses
      • Defining and Uploading Procedure Attributes
      • Trouble Shooting Uploaded Curriculum Content
      • Curriculum Versions Overview
        • Using the Versioning Wizard
        • Form Building after Versioning
        • Resetting Learner's Curriculum Version
      • Viewing the EPA Encyclopedia and EPA Maps
      • Priority and Likelihood Ratings
    • Creating and Managing CBE Forms
      • Rating Scales
      • On-Demand Workflows
      • Supervisor Form Template
      • Rubric Forms
      • Periodic Performance Assessment (PPA) Forms
      • Procedure Form Template
      • Smart Tag Form Template
      • Field Note Form Template
      • Reordering Items on Published Forms
      • Form Embargo Option
      • Reviewing Form Feedback
      • Tracking Completion of Tasks
    • Assessment Plan Builder
    • Managing Faculty and Learners for CBE
      • Recommendations for CBE User Roles
      • Learner Level and CBE Status
      • Resetting a Learner's Curriculum Version/User Tree
      • Course Lists
      • Setting up Academic Advisor Groups
      • Managing Competency Committees
    • Initiating, Completing and Monitoring Forms
      • Initiate Assessment/Evaluation: Faculty
      • Initiate Assessment/Evaluation: Learners
      • Resident Tool: Assessor Cues
      • PAs Entering Completed Forms
      • Reopening and Editing Completed Assessments
      • Overview of Task Status
    • Reviewing Learner Progress
      • CBE Program Dashboard
      • FAQ: CBME Program Dashboard
      • CBME Visual Summary
      • CBME Learner Dashboard
      • Promoting Learners Through Stages
      • Learner Meetings Logs
      • Archived Assessments
      • Pinning Forms, Items and Comments
      • Resident Tool: Thumbs Up for Helpful Feedback
      • Milestone Report
      • Updating Learner Stages
      • Learners' Curriculum Version(s)
      • Learners' Assessments Page
    • Visual Summary Dashboards
      • Normative Assessment
      • Resident Dashboard
      • Faculty Development Dashboard
      • Program Evaluation Dashboard
      • Program Oversight Dashboard
    • Elentra With or Without CBE Enabled
  • Clinical Experience
    • Accessing My Learners in Clinical Experience
    • Logbook
      • Configure Curriculum Tags to be Loggable
      • Course Setup Required to use Logbook
      • Learner Use of Logbook
      • Logbook Reporting
    • Rotation Schedule
      • Rotation Schedules
      • Rotations
      • Blocks/Slots
      • Booking Learners into Slots
      • Viewing Existing Schedules
      • Granular Clinical Scheduling
        • Clinical Event Attendance Tracking
      • Learner View of Rotation Schedule
      • FAQ
    • Lottery
      • Lottery Glossary
      • Managing Lotteries
        • Creating a Lottery
        • Edit or Delete a Lottery
      • Lottery Stages Tab
      • Lottery Schedule Tab
      • Lottery Visibility Tab
      • Learner Experience
        • Ranking Stage
        • View Tentative Schedule
        • Swapping Stage
      • Managing Variations
      • Publish Lottery Results to the Rotation Schedule
    • Leave Tracking
  • Clinical Courses Duty Hours Tracking
  • Meeting Logs
  • Notices
    • Creating and Managing Notices
    • User View of Notices
  • Polls
    • Creating and Managing Polls
  • Medical Student Performance Records
    • Creating and Managing MSPRs
    • Learner Use of MSPR
  • Portfolio
    • Managing Portfolios
      • Managing Portfolio Advisors
    • Viewing Portfolio Entries
    • Learner Use of the Portfolio
    • Portfolio and Gradebook Integration
  • Learning Object Repository
    • Managing Learning Objects
  • Preparing for a New Academic Year
  • Annual Reports
    • Reporting on Annual Reports
  • User Tools and Options
    • User Profile Preferences
    • User Privacy Preferences
    • User Notification Preferences
    • Organisation Switcher
    • Hide Sidebar
    • Display Style Switcher
    • Bookmarks
    • People Search
    • Permission Masks
    • RSS Feeds
    • Give Feedback!
    • My Meetings
    • My Required Preparations
  • System Reports
    • Learning Event Reports
    • Course Reports
    • Curriculum Reports
    • Teaching Event Reports
    • Learner Incident Reports
    • Usage Reports
    • Assessment Reports
    • External Reporting
      • AAMC CI Reporting
    • MSPR Reporting
    • Clerkship Reporting
    • Learner Reports
  • Awards
    • Creating and Managing Awards
  • Regional Education
    • Managing Regions
    • Apartments
      • Managing Learners and Accomodations
  • Rich Text Content and Accessibility Checker
  • Multiple Language Support
  • Remote Learning
    • Providing online meeting urls in Learning Events
    • Integration with Microsoft Teams
  • Glossary
  • Elentra Mobile User Guide
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  • Assessment & Evaluation Module Overview
  • Database Setting Options

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Assessment & Evaluation

PreviousLearner ViewNextRequired System Settings Configuration

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New in ME 1.26!

  • A new item type for narrative feedback that you want to keep the target from seeing. The Confidential Item can be included on forms with other items that are visible to learners.

  • The option for administrative users to disable initial task creation email notifications on distributions.

  • A database setting that forces A&E task expiry to 23:59 (configured per distribution type) (assessment_tasks_expiry_end_of_day)

  • Three database settings that allow a developer to configure how tasks sort on user's A&E tabs, e.g., by event date, then delivery date, then expiration date instead of just by delivery date (assessment_sort_assessor_pending, assessment_sort_assessor_completed, assessment_sort_target_completed)

There are multiple tools available to facilitate assessment and evaluation through Elentra. See for an overview of the multiple tools available and determine which is most appropriate for your needs. The Assessment & Evaluation module can be used to:

  • Create items and forms to assess learner performance on tasks (e.g., clinical skills and workplace based assessments)

  • Create items and forms to have learners evaluate courses, faculty, themselves, and other activities

  • Create items and forms to assess learner performance on gradebook assessments

    • Note that to allow inline faculty grading using a rubric form or similar, you build a form in Assessment & Evaluation, then attach it to a Gradebook Assessment

Assessment & Evaluation Module Overview

The Assessment & Evaluation Module in Elentra is predominantly used to assess learner performance in a clinical environment, and provide multiple user groups with the ability to evaluate faculty, courses/programs, and other activities within the context of your organization. Since the Assessment & Evaluation Module essentially allows you to create forms for people to complete you could even use it to do a pre-course survey, or as a way to collect information from a group about their work plans in a collaborative activity.

To use the Assessment & Evaluation Module users must create items (e.g., questions, prompts, etc.), and create forms (a collection of items). Organizations can optionally allow users to initiate specific forms based on a form workflow (e.g. to allow learners to initiate an assessment on themselves by a faculty member), or organizations can create tasks for individuals to complete using a distribution. A distribution defines who will complete a form, when the form will be completed, and who or what the form is about.

Assessment and Evaluation module users also have a quick way to view their assigned tasks and administrators can monitor the completion of tasks assigned to others.

Reporting exists to view and in some cases export the results of various assessments and evaluations.

The Competency-Based Education module also includes a variety of form templates for use. There is no user interface to configure form templates at this point. For instructions specific to Competency-Based Education, please see the .

Database Setting Options

Database Setting

Use

disable_distribution_assessor_notifications

This goes hand in hand with unauthenticated_internal_assessments and enable_distribution_assessor_summary_notifications. When using unauthenticated distribution assessments, you probably want a single summary email with a link to each task rather than an email for each new task. This disables the per-task reminders.

enable_distribution_assessor_summary_notifications

This adjusts the emails for distribution assessments to have a nightly summary of all new tasks, and then a weekly summary of tasks that are still incomplete.

enable_prompted_responses_comments_and_reviews

Controls the visibility of a Prompted Responses tab for staff and faculty users who receive prompted response notifications.

flagging_notifications

include_name_in_flagged_notifications

defines whether or not to include names of users in prompted response notifications in Assessment and Evaluation items

unauthenticated_internal_assessments

Impacts email notifications sent to assessors. If enabled, allows distributed assessments to be completed by internal assessors without logging in via a unique hash provided via email

assessment_tasks_show_all_multiphase_assessments

assessment_delegation_auto_submit_single_target

On by default, controls whether or not a page will auto submit when there is a single target in a delegation task

assessment_display_tasks_from_removed_assessors

when enabled, will display assessment tasks from assessors that have been removed from the distribution

cbme_ondemand_start_assessment

cbme_ondemand_start_assessment_shortcut_button

optional, if selected a short cut icon will be displayed to learner in their cbme dashboard beside corresponding EPAs

cbme_ondemand_start_assessment_add_assessor

optional, if selected you will have the ability to add new assessors. By default these added assessor will be stored in the cbl_external_assessors table. If you want the added assessor to be an internal user you must also merge ME-1434 to get this complete feature

cbme_ondemand_start_assessment_director_as_staff_workflow

toggle whether faculty directors get the staff workflow view. Default is off (0) - all faculty get the faculty workflow view

cbme_ondemand_start_assessment_replace_admin_trigger

to toggle whether the “Trigger Assessment” button on /admin/assessments gets switched over to use the workflow view. Default is off (0).

cbme_ondemand_expiry

Enable to apply an expiry date for tasks generated from on demand workflows.

cbme_ondemand_expiry_offset

If cbme_ondemand_expiry is in use, define the period of time after which an on demand task will expire.

cbme_ondemand_expiry_workflow_shortnames

If cbme_ondemand_expiry is in use, define which workflow types it applies to.

cbme_assessment_form_embargo

For organizations with CBME enabled, the option allows you to hide rubric forms until certain conditions are met.

assessment_triggered_by_target

For adhoc distributions only, controls whether or not a target can initiate a form. Enabled by default.

assessment_triggered_by_assessor

For adhoc distributions only, controls whether or not a target can initiate a form. Enabled by default.

assessment_method_complete_and_confirm_by_pin

For adhoc distributions only, controls the available form completion method. Enabled by default.

assessment_method_send_blank_form

For adhoc distributions only, controls whether or not a target can initiate a form. Enabled by default.

housing_distributions_enabled

clerkship_housing_department_id

evaluation_data_visible

Can be used to restrict users from opening individual, completed evaluation tasks

show_evaluator_data

Can be used to hide names of evaluators from distribution progress reports, the Admin > A&E Dashboard, and reports

disable_target_viewable_release_override

Can be added to the course_settings table or the settings table to turn off the ability for evaluators to optionally release complete evaluations to a target (restricting release option can also be controlled throught distributions if this setting is not applied)

assessment_tasks_expiry_end_of_day

Use this to store a list distribution types were you want the task expirty to be 23:59 on the day selected (inputs: ‘date_range,rotation_schedule,delegation,eventtype,adhoc,reciprocal’) (ME 1.26)

assessment_sort_assessor_pending

Optionally configure how tasks display on a user's My Assessment Tasks tab. Available inputs: a JSON encoded array of arrays, e.g., [{"sort_order":"desc","sort_column":"`event_start`"},{"sort_order":"desc","sort_column":"`task_title`"},{"sort_order":"desc","sort_column":"`task_expiry_date`"}]' (ME 1.26)

assessment_sort_assessor_completed

Optionally configure how tasks display on a user's My Completed Tasks tab (see above for input details) (ME 1.26)

assessment_sort_target_completed

Optionally configure how tasks display on a user's Tasks Completed on Me tab (see above for input details) (ME 1.26)

here
CBE tab