Elentra ME User Documentation
Elentra ME 1.24

Assessment & Evaluation

New in ME 1.23!
Learners are now able to send a reminder to assessors for incomplete assessments
New in ME 1.22!
Learner Use
  • A new tab when viewing the A&E tasks to make visible tasks where the learner is the target and waiting for the assessor to complete their task
Evaluation Results Viewing
  • Database setting option to hide the names of all evaluators
  • Database setting option to restrict access to completed individual evaluations from most users
There are multiple tools available to facilitate assessment and evaluation through Elentra.
  • To create items and forms to assess learner performance on tasks (e.g., clinical skills and workplace based assessment), use the Assessment and Evaluation Module.
  • To create items and forms to have learners evaluate courses, faculty, themselves, and other activities, use the Assessment and Evaluation Module.
  • To create assessment items to use in small, low-stakes assessments use the Exams Module. (Elentra does include a Quizzes Module but we recommend you use the much newer Exams Module instead.)
  • To create assessment items to use for tests and exams use the Exams Module.
  • To store learner grades and facilitate faculty grading of assignments use the Gradebook feature in each course. (To allow inline faculty grading using a rubric form or similar, please note that you will build the form in Assessment and Evaluation, then attach it to a Gradebook Assessment. Only specific item types are supported on forms attached to gradebook assessments.)
Elentra ME also includes a portfolio, which some organizations may choose to use for student assessment purposes. The portfolio can be connected to a course gradebook. For more detail about the portfolio please see the Portfolio help section.

Assessment & Evaluation Module

The Assessment & Evaluation Module in Elentra is predominantly used to assess learner performance in a clinical environment, and provide multiple user groups with the ability to evaluate faculty, courses/programs, and other activities within the context of your organization. Since the Assessment and Evaluation Module essentially allows you to create forms for people to complete you could even use it to do a pre-course survey, or as a way to collect information from a group about their work plans in a collaborative activity.
To use the Assessment & Evaluation Module users must create items (e.g., questions, prompts, etc.), and create forms (a collection of items). Organizations can optionally allow users to initiate specific forms based on a form workflow (e.g. to allow learners to initiate an assessment on themselves by a faculty member), or organizations can create tasks for individuals to complete using a distribution. A distribution defines who will complete a form, when the form will be completed, and who or what the form is about.
The Assessment and Evaluation Module users also have a quick way to view their assigned tasks and administrators can monitor the completion of tasks assigned to others.
Reporting exists to view and in some cases export the results of various assessments and evaluations.
The Competency-Based Medical Education module also includes a variety of form templates for use. There is no user interface to configure form templates at this point. For instructions specific to Competency-Based Medical Education, please see the CBME tab.

Database Setting Options

Database Setting
defines whether or not to include names of users in prompted response notifications in Assessment and Evaluation items
Controls the visibility of a Prompted Responses tab for staff and faculty users who receive prompted response notifications.
Impacts email notifications sent to assessors. If enabled, allows distributed assessments to be completed by internal assessors without logging in via a unique hash provided via email
This goes hand in hand with unauthenticated_internal_assessments and enable_distribution_assessor_summary_notifications. When using unauthenticated distribution assessments, you probably want an single summary email with a link to each task rather than an email for each new task. This disables the per-task reminders.
This adjusts the emails for distribution assessments to have a nightly summary of all new tasks, and then a weekly summary of tasks that are still incomplete.
On by default, controls whether or not a page will auto submit when there is a single target in a delegation task
when enabled, will display assessment tasks from assessors that have been removed from the distribution
optional, if selected a short cut icon will be displayed to learner in their cbme dashboard beside corresponding EPAs
optional, if selected you will have the ability to add new assessors. By default these added assessor will be stored in the cbl_external_assessors table. If you want the added assessor to be an internal user you must also merge ME-1434 to get this complete feature
toggle whether faculty directors get the staff workflow view. Default is off (0) - all faculty get the faculty workflow view
to toggle whether the “Trigger Assessment” button on /admin/assessments gets switched over to use the workflow view. Default is off (0).
Enable to apply an expiry date for tasks generated from on demand workflows.
If cbme_ondemand_expiry is in use, define the period of time after which an on demand task will expire.
If cbme_ondemand_expiry is in use, define which workflow types it applies to.
For organizations with CBME enabled, the option allows you to hide rubric forms until certain conditions are met.
For adhoc distributions only, controls whether or not a target can initiate a form. Enabled by default.
For adhoc distributions only, controls whether or not a target can initiate a form. Enabled by default.
For adhoc distributions only, controls the available form completion method. Enabled by default.
For adhoc distributions only, controls whether or not a target can initiate a form. Enabled by default.
Can be used to restrict users from opening individual, completed evaluation tasks
Can be used to hide names of evaluators from distribution progress reports, the Admin > A&E Dashboard, and reports