Scheduling Events

New in ME 1.18!

  • Create an event that lasts one or more days to represent a task a learner needs to complete during the event time frame. The event will display on the learner event calendar as a bar across the applicable days. The imagined use case for an event like this is when a course or organization requires a learner complete a task during a specific time frame but does not want to define exactly when a learner has to complete the task.

  • Added ability to import event colour on csv import.

  • Updated Curriculum Tag Selector added to learning events (more details in Event Pages section).

Elentra uses the word event to describe any scheduled time in an organization's calendar. Events can be learning oriented and include lectures, labs, clinical experiences, independent reading time, etc. or can represent other activities including lunch, paperwork collection, clubs, committee meetings, etc. The types of events included in a calendar are up to an organization. Scheduling events is accomplished through the Manage Events tab and is available to medtech:admin, staff:admin, and staff:pcoor. Faculty members assigned as course/program directors can view and edit events within their own course(s), however, they cannot schedule events through the user interface.

Some notable features of scheduling events with Elentra include:

  • the ability to import CSV files to create new schedules,

  • the ability to copy existing events into a new draft schedule (including mapped curriculum tags, event descriptions and instructions, affiliated resources, etc.),

  • the ability to easily create recurring events,

  • the ability to create parent child links between repeated recurring events (e.g., 10 small groups all doing the same thing) to create accurate reports about event types and durations across a course, and

  • the ability to group events in a unit within a course.

For information about scheduling clinical learning experiences (i.e., rotations) please see here. For information about scheduling granular clinical events within rotations (i.e., a half day at Clinic A with Dr. B) please see here.

Once scheduled events exist they can contain detailed information including affiliated faculty, learners, curriculum tags, locations, resources, instructions, etc. Further information about managing the content of events and features like attendance tracking, history, and statistics is available here.

Reporting on Learning Events

Several reports provide an overview of learning events. Highlights include: