The administrator Record Assessment tool is to be used for forms that a user could initiate on demand (e.g. CBME forms or other assessment workflows). A user cannot record a task using a form that is configured to be sent only via a distribution.
A staff:admin or program coordinator can enter completed assessment forms on behalf of assessors. This allows faculty to complete a pen and paper version of a form and still have the data entered into Elentra.
To enter a completed form on someone's behalf:
Navigate to Admin > Assessment & Evaluation.
Click on the green 'Record Assessment' button below the orange Assessment Tasks heading.
Select a learner (you will need to know the curriculum period the learner is in) and assessor from the searchable dropdown menus.
Select an assessor (this should be the person who completed the pen and paper form).
Select a course/program (this will only be necessary if the learner is enrolled in multiple programs).
Select a CBME Version if necessary. (This helps limit to tools returned to the appropriate curriculum version).
Select a Date of Encounter (i.e., the day the form was completed).
Select an EPA as you would to initiate a form. Filters and search are available.
Search for the appropriate form. You can preview the form to make sure it is the one you want or click 'Begin Assessment' to start a form.
You will be submitting the assessment on behalf of the selected assessor. There is a reminder of the selected assessor displayed at the top of the form in a yellow information bar.
Complete the form and click 'Submit'.
You will get a green success message and be returned to the assessment entry screen to complete another form if needed.
