Release to Target of Individual Completed Evaluation Tasks

Disable Target Release option on Evaluations

In ME 1.14 Elentra introduced a way for learners to optionally release completed evaluation tasks to the targets of the task. In effect, a learner can complete an evaluation of a faculty member and choose to immediately release the completed task to said faculty member. The faculty member will see who the feedback came from (in contrast, if you allow faculty to run reports on a distribution of which they are a target, they do not see the names of the evaluators).

While advantageous in some circumstances, allowing learners to optionally release completed evaluation tasks to faculty is not desirable to all organisations. To allow organisations to customize how they want to treat individually completed evaluations, some database settings can be used.

To disable the target release option at a organisation level, a record must be added to the database settings table for each organisation.

  • shortname: disable_target_viewable_release_override

  • organisation_id: <the_intended_org_id>

  • value: 1

To disable the target release option at a course level an entry must be created in the course_settings table with the following values:

  • course_id: <the_intended_course_id>

  • shortname: disable_target_viewable_release_override

  • value: 1

An entry should be created for each course/organisation that must have the release option disabled.

Finally, if you wish to provide flexibility to use the target release option per distribution, do not apply the database settings and instead teach your administrative staff to toggle the checkbox that says “Disable the assessor's ability to release the evaluation to the target once complete” on Step 1 of the distribution wizard.

The Disable Target Release option will only be visible on Evaluation tasks and it does not impact a faculty member's ability to create a report on a distribution (that is still controlled by the distribution in Step 5 of the distribution wizard).

To see what the learner experiences when allowed to optionally release completed evaluation tasks, please see here.