Swapping Stage

Swapping Stages

Swap Track Stage

After the ranking stage you will receive a tentative schedule. If your lottery administrators have set up a swapping stage then you will be able to participate in this stage to either swap your entire schedule or swap out one rotation booking for another within the same discipline in a particular block.

Navigate back to the lottery and click on participate to participate in this stage. You will be directed to a page where you can see your tentative schedule, request swaps, swap with unassigned tracks and see your swap requests.

If you are happy with your tentative schedule and do not want to participate in swapping, then you can choose to opt out of this stage by turning the toggle to on where it says “I don’t want to participate in swapping and would like to hide my tentative schedule from other learners”.

If you do want to participate in the swapping stage then you can browse other participating learner’s tentative schedules under the Available Schedules section on the My Requests tab. You can filter the tracks by clicking on the blocks and selecting the criteria you wish to filter by in the What are you looking for? Section.

Once you find a track you would like to request a swap for click on the Request Swap button on that track. This will send an anonymous request to the owner of that track. The owner of the track may accept or deny the request. Only one request can be made at a time. You can cancel a request you have made while the swapping stage is still open and make another request.

If there are tracks that remained unassigned after the ranking stage you can go to the Unassigned Tracks tab and request to swap with those tracks. You will automatically receive the swap for unassigned tracks.

To see the requests from other learners for your schedule go to the Requests for My Schedule tab. From here you can decide to accept the request or deny the request. Once you accept the request then that track will become your new tentative schedule.

You can return to this stage to participate in swapping for as long as the swapping stage is open.

Please note that there are no notifications in the system to tell you when a stage is open or closed. You will receive the dates and times of when stages open or close from your lottery administrators.

Swap Rotations Stage

You may also be able to participate in a swapping stage where you are swapping rotations. This stage typically comes after the swapping of rotation schedules but may also follow the ranking stage. You may only swap rotations that are of the same discipline. For example, you can only swap a pediatrics rotation for another pediatrics rotation within the same block. The locations and preceptors can vary across these rotations.

When in the Swapping Rotation Stage you will

• see your tentative schedule from the previous stages

• Be able to view tags on the rotation such as whether there are residents present or it is an inpatient rotation by switching the Mode on the tentative schedule from simple mode to detail mode.

• have the ability to opt out of the stage completely

• turn off swapping of particular rotations from your schedule under the Options section.

• be able to view the available rotations to swap under the Options section.

If you are happy with your tentative schedule and do not want to participate in swapping, then you can choose to opt out of this stage by turning the toggle to on where it says “I don’t want to participate in swapping and would like to hide my tentative schedule from other learners”.

If you would like to remove certain rotations from being available to swap turn the Swappable toggle button to off for each rotation option card that you would like to remove. You will see a message letting you know that the block cannot be swapped.

To view available options to swap click on the View Available Options to Swap button on a rotation option card. A pop-up modal will appear and you can then view the list of available options and make your selection. You can decide to view unassigned rotations only. Unassigned rotations will immediately be applied to your schedule upon confirmation.

If there are no available options you will not see any in the list. When you are ready to send the request click on the send request button. This will send a request to the owner of the rotation booking and then they can accept or reject the request.

When you receive a request to swap it will appear below your rotation in the block where it is requested. You can cancel a request before it is accepted.

There are no internal notifications of a swapping request or rejection, so please make sure to visit the Lottery tab with some frequency during a lottery swapping stage.