Curriculum Versions Overview

Periodically an organization or course's CBE curriculum may be updated. Elentra can store multiple versions of a CBE curriculum and associate different learners with different versions as needed.

When a new curriculum version is introduced, administrators have the option of versioning an organization tree or a course tree.

For organizations using CBE outside the context of a Royal College curriculum framework, if a new curriculum version is added, you'll need to use the Modify User-Tree Versions option to assign the new version to any existing user whose user-tree you want to update to point to the new curriculum version.

The remainder of this information is for programs using a Royal College (Milestones) curriculum framework.

For Royal College Programs, new curriculum versions will be applied to each CBME-enabled learner at the stage level. This means that if a learner is currently in Foundations, they will retain the previous curriculum version in Transition to Discipline and Foundations of Discipline, but will be given the new curriculum version in Core and Transition to Practice. Please ensure that all of your learners are in the correct stage (on their CBE Dashboards) prior to publishing a new curriculum version. Remember: a green checkmark on the stage indicates that the learner has completed that stage. A learner is currently in the stage that comes after the last green stage checkmark.

After an administrator has published a new version, they will need to build tools for all of the new or changing EPAs before learners can be assessed on them.

Main Steps in Creating a New CBE Curriculum Version

If you are a Royal College program, make sure learners are flagged as CBE learners before you complete the versioning process. A developer can do this directly in the database, or you can use a database setting (learner_levels_enabled) to allow course administrators to set learner levels and CBE status on the course enrolment page.

If learners are not flagged as CB(M)E learners, they will be skipped in the versioning process.

  1. Prepare required CSV files

  2. Add new curriculum version

  3. Create any new Contextual Variable responses as needed and update Procedure criteria (per EPA) if applicable

    1. Contextual variable responses are not specific to curriculum versions, with the exception of procedure criteria uploaded per specific EPA. When a new curriculum version is added you’ll see a version picker display on the CV responses tab, but edits made to CV responses in any version will be reflected across all versions.

  4. Build new assessment tools for changed or added curriculum tags

  5. Build an assessment plan for the new curriculum version

  6. Update mappings, and priority and likelihood ratings on rotations if applicable

    1. If a course uses the Clinical Experience Rotation Scheduler and has mapped curriculum tags to specific rotations and assigned priority and likelihood ratings, these will be copied forward for all unchanging curriculum tags. If a new curriculum tag has been added in a version, you’ll need to map it and provide a priority and likelihood rating if required.

  7. Reset any user-trees as needed

Expectations After Versioning

For Royal College programs, learners will be assigned the new curriculum version for any upcoming stages they still need to complete.

Learner Dashboard

  • Completed and current stages for a learner will retain their previous curriculum version(s).

  • Future stages for a learner will be updated to the new curriculum version.

  • The version applied to each stage and viewed to the right of the stage name (small grey badge) should be updated to reflect the new curriculum version for future stages

  • Any assessment tasks completed on a learner in a future stage for EPAs that have been updated in the new curriculum version should move to "Archived Assessments"

  • The "What's Left" modal showing the Assessment Plan requirements per EPA will only update for a learner after a new assessment plan is published.

Program Dashboard

  • Each learner's list of EPAs will reflect their curriculum version (so, one user may show D1, D2, and D3 and another user may show D1, D2, D3 and D4 if they are on version 2 for stage D and D4 was added in version 2).

Visual Summary Dashboards

  • More information coming soon.

EPA Encyclopedia

  • Updates in Elentra ME 1.26 mean that learners should see their unique user-trees when viewing the EPA Encyclopedia (i.e., they'll see different curriculum versions applied to different stages).

Completing Assessments

  • When initiating an assessment, only the EPAs and associated forms relevant to a specific learner will be displayed. Faculty or admin will not have to choose between multiple versions of on-demand forms for a given learner.

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