Elentra ME User Documentation
Elentra ME 1.24
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Curriculum Reports

New in ME 1.23!
  • Reports now compatible with version 10 of the Medbiquitous CI Specification
  • Rotations from Clinical Experience module now included in report
  • MedBiquitous Resource Codes for Event Resources
  • For AAMC changes review CI Reporting
New in ME 1.22!
Learning Event Type Summary Report to show use of event types across multiple courses in one file
There are several curriculum reporting tools available in Elentra. These can be used to help provide feedback to the people or committees responsible for curriculum planning and review, to see a summary of linkages between curriculum tags, and to get an overview of a course's learning events.
To access system reports navigate to Admin > System Reports. Not all users have access to all reports and some reports are accessible from other locations. For example, the Curriculum Reports are available to some users from the Curriculum tab, and a modified version of the Learning Event Types report is accessible from the Admin > Manage Courses > Content page in the left sidebar.

Curriculum Tag Mapping Report

The Curriculum Tag Mapping Report shows you globally mapped relationships between individual curriculum tags. This means if you have mapped one tag to another in Admin > Manage Curriculum, you can see the results here.
A hierarchical tag set (PCRS) mapped to another tag set (Exit Competencies)
This report can be access from the Curriculum tab on the main menu or from Admin > System Settings.
  • Go to Admin > System Reports.
  • Under Curriculum Reports click Curriculum Tag Mapping Report.
  • Choose a curriculum tag set using the dropdown selector.
  • Switch views as needed to see "Mapped To" and "Mapped From" relationships.
    • If you have Tag A, and you went into Manage Curriculum and opened Tag A and linked other objectives to it, those relationships will show as "Mapped To" Tag A. Whereas if you opened Tag 26, and mapped Tag A to it, Tag 26 would show up under the "Mapped From" list when you look at Tag A.
  • Click on a tag to drill through a hierarchical tag set and to view any mapped tags.
  • The resulting list is available to print by clicking 'Print Report'.
    • Please note that the print option will only print what is shown on the screen. You must expand each mapped tag to include its details in the print report. There is currently no expand/collapse all button.
If you have a hierarchical tag set, and different levels of the hierarchy are mapped to different tag sets this report will not be able to show you everything. It will only show you the highest level of the hierarchy to which you have mapped another tag set.
This report works best for hierarchical tag sets if only the children or bottom level of the hierarchy is mapped to another tag set.
Also, this report does not have a curriculum map version selector at this time.

Curriculum Tag Minutes and Mapping Report

This report displays curriculum tags used in events and how much time can be attributed to each. The report divides the total event time by the number of curriculum tags assigned to the event and attributes an even amount of time to each assigned tag. If an event is 60 minutes and two curriculum tags were assigned to the event, each tag will be credited with 30 minutes. If an event is 60 minutes and three curriculum tags were assigned to the event, each tag will be credited with 20 minutes.
If you select one curriculum tag set and don't apply any additional setting options, you'll get a report like this:
Sample Curriculum Tag Minutes and Mapping Report
The "Group By Additional Curriculum Tag Set(s)" option only applies if you have context-based linkages on the tags assigned to learning events in the selected course(s). The report can only support context-based linkages that are one level (e.g., Course Objective to Discipline). Additionally, the time attributed to each contextually linked tag will be half the amount of time attributed to the directly mapped tag.
If you apply different report options, your report will change. You can select more than one option.
As of Elentra ME 1.21, you can click on a number in a cell to view a list of the events where a specific tag was applied.
Report on Learning Event Types: displays a table listing all event types in a course, and displays how much time in minutes within that event type was spent on each curriculum tags.
Report including Event Types
Report on number of mappings: displays a list of curriculum tags in a course, their total count in a course and their total time in minutes and hours
Report showing mappings
Report on percentages: displays a list of all curriculum tags in a course and their total time represented as minutes, hours, and a percentage (of total course time allotted to curriculum tags)
Report showing percentages
Show pie charts: displays results of the applicable result in a pie chart (by default will show curriculum tags with minute and hour count). If you are filtering by an individual tag the pie chart view will be less useful since it will show 100% for the individual objective.
  • Click Generate Report.
  • Download a CSV or PDF.

Curriculum Review Report

Sample curriculum review report
The Curriculum Review Report displays the event title and description, free-text objectives, curriculum tags directly mapped to an event, curriculum tags indirectly mapped to an event (either contextually or through organization-level mappings), and hot topics assigned to events in a course. The curriculum tag column displays curriculum tag titles.
Hot Topics is a different feature than Curriculum Tag Sets and can be configured via Admin > System Settings. It acts like another taxonomy with which to tag learning events but is not available in all areas of the platform as a filter or reporting option. We no longer recommend the use of hot topics, however we have left them is this report for those that already use them.
This report respects the parent-child id if it has been applied to recurring events and therefore displays course information from the perspective of one learner enrolled in the course.
This report can be access from the Curriculum tab on the main menu or from Admin > System Settings.
  • Go to Admin > System Reports.
  • Under Curriculum Reports click Curriculum Review Report.
  • Enter a start and finish date for the report.
  • Include child Learning Events - tick this box if you want to include a recurring event series that was also flagged as having parent-child relationships (e.g. a recurring small group event where learners do the identical thing).
  • Click 'Show List', click on one or more courses as needed, and click 'Add'.
  • Click Create Report to see your results inline.
  • Optionally download your results as a CSV or PDF.

Learning Event Types by Course

This report is designed to help monitor the learning event types used within a course. It provides a summary in pie chart and table view that includes a list of event types, an event count, and an hour count displayed in hours and as a percentage. For each course you select you will also see an appendix where you can view each learning event title, type, date, and duration.
This report respects the parent-child id if it has been applied to recurring events and therefore displays course information from the perspective of one learner enrolled in the course.

Learning Event Type Summary Report

Inline view of report
CSV download of the report
Introduced in ME 1.22, this report is designed to help monitor the learning event types used across multiple courses so you can get a picture of the curriculum delivery across more than one course.
For each course included there is a column per event type to display the event count, percentage (within the course), hour count, and hour percentage (within the course).
Note that there is currently no "Total" column but depending on how a school wants to use this data, you can export a csv file and add additional calculations.

Event Resources Time Estimates Report

This report allows you to report on the estimated times to complete resources attached to learning events. An oragnization must have a database setting enabled to input event resource time estimates: events_resource_display_time_estimate.
Setting Up an Event Resources Time Estimates Report
  • Select one or more courses
    • Click on the 'Course' bar and type in a course title to search as needed
    • Click on a course title to add it to the report
    • Remove a course by clicking it and pushing delete on your keyboard
  • Enter Report Start and End Dates
  • Indicate whether to include Required, Optional, or All resources types
  • Select the desired resource categories and resource types by checking off boxes
  • Click 'Create Report' or Download CSV
The resulting report will show you event dates, titles, and course and all the combinations of categories and resource types with the associated time for attached resources.