Create and Manage Exams

You can create questions while creating an exam, but if you have a large number of existing questions to import, it may be more efficient to import all questions and then create an exam. See Exam Question Management for information on creating questions.

Exam Folders

To create exams, you must have at least one exam folder created. Elentra will automatically create a Default Folder but users can optionally add other exam folders to organize their exams.

Create an Exam Folder

  • Click Add Folder.

  • Optionally select a parent folder.

  • Provide a Folder Text (title) and optionally provide a description and colour.

  • To move existing exams into a folder, check the checkbox beside an exam from the Exams Index page and then use the Actions button and pick 'Move Exam'.

Add Authors to an Exam Folder (Optional)

  • Once a folder exists you can optionally add authors to the folder. Adding an author to a folder will give that person permission to view the exams in that folder.

  • Click the cog icon beside a folder title and select 'Edit & Manage Authors'.

  • Search for the required users, add their names to the Authors list, and click 'Save'.

View Existing Exams

  • Navigate to Admin > Manage Exams, and click on Exams.

  • When viewing the Exams index, make sure to Exam Sub-folders view is toggled 'On' to most easily view exams to which you have access. Alternately, you can click on an Exam folder to view the exams stored in that folder.

Create an Exam

  • Navigate to Admin>Manage Exams.

  • Click on ‘Exams’ from the left sidebar Manage Exams card.

  • Click ‘Add Exam’ to create a new exam.

  • Provide an Exam Name, select a folder and click ‘Add Exam’.

  • You will land on the Setup tab of the Exam.

  • Exam Description:

  • Question Display Settings: This setting is relevant if you prefer that learners not be able to view previously completed questions as they move through an exam (if so, display one question per page or display according to page breaks and disable Free Navigation when you create an exam post).

  • Question randomization: Optionally deliver questions to learners in a randomized order.

  • Answer randomization: Optionally delivery answers to learners in a randomized order. Note that if you locked an answer option while creating a question, its position will be respected even with the randomization option enabled.

  • Assessment Type: Specify if an Exam is Summative or Formative. This will preset a filter in the Question Index when you are adding questions to the exam.

  • Exam Type: This is to support future enhancements of the Exam Management system and does not currently appear anywhere else in the system.

  • If your school supports multiple languages, you can specify what languages this exam is intended to support; this will assist you by automatically filtering out any questions that shouldn't apply to your exam.

  • Click 'Next'

    • You will be directed to the exam question page where you can add questions to the exam.

Exams created in Elentra ME 1.22 and earlier will not have an assessment type associated with them.

Add Questions to an Exam

Note: When adding a question, the Question Index will be filtered to only display exams that match what was provided during Exam Setup, specifically, if your Exam was set as a Summative Exam, only Summative questions will display. If your school supports multiple languages, the language setting will be filtered as well.

  • After creating an exam, you'll automatically be redirected to the Questions tab. If you've navigated away from Questions, click on the Questions tab to return.

  • Click 'Add Individual Questions.' This will take you to the Question Index, where you can search and filter as needed.

  • To add questions, check off all the questions required and then select "Attach Questions" in the top right.

  • To add a question group, hover over the Question Groups column and click to 'Show Groups.' Identify the appropriate group and then select "Attach".

  • After you click Attach Questions or Attach, you'll be redirected to the Exam Question tab. You should see the questions you chose show up in a list. Also note that the Exam Data tracker in the bottom corner of the screen will reflect the total questions and points.

  • To adjust the point value for questions, switch from table view to card view and enter the point value per question.

  • To chose whether an item is scored or not, switch from table view to card view and switch to Not Scored as needed.

Add free text or a page break to an exam

  • You can add free text space to an exam to provide instructions or additional details to learners.

  • You can add a page break to an exam and when you create the exam post you'll have choices about how to display questions. One of the display options relies on page breaks.

  • To add either option, click on the down arrow beside the ‘Add Individual Question(s)’ button.

  • Select the item you want to add by clicking on it.

  • Note that any text entered into a free text space must be saved by clicking the Save button within the free text card. Find the Save button in the top right of the free text item beside the eye icon.

Manage Questions Added to an Exam

Create a Question Group

  • Questions groups will remain together, and in order, when an exam is posted, even if the other exam questions are randomized.

  • Question Groups can be created from the Question Index by users with staff:admin permissions. Existing Question Groups can be added to exams when the Question Index by hovering over the Question Group column and clicking 'Show Groups', then 'Attach'.

  • To create a question group from an exam, click the checkbox beside each question you wish to include, and then click on 'Question Actions'. Select 'Group Questions', provide a group name when prompted and click 'Save'.

    • Note that you can optionally add the selected questions to an existing question group. If you choose to do so, select the existing group from the dropdown menu and then click 'Save'.

  • On the Exam Questions tab, question groups will appear together with a blue border.

Reorder Questions

  • In the list view of questions you can:

    • drag and drop questions to reorder them, or

    • type in the desired question order in the second column, then click ‘Reorder’ to save your choices.

  • In the card view of questions, click on the crossed arrows on a question card to drag and drop it to the desired location.

Delete Questions

To delete questions from an exam before it has been posted, click the checkbox beside a question and then click on 'Question Actions'. Select 'Remove Question(s)' and the question(s) will be removed from the list.

Use a Different Question Version

  • If a question added to an exam has a new version available, you'll have a blue message bar. You can choose to Update All questions or look at individual questions and see which have their forward back arrow icon blue. If it is blue it means you are not using the most recent version of a question. Click on the forward back arrow for any question to change which question version you want to use on this exam.

Exam Data Tab

Exam Information

  • Parent Folder: You will have added the exam to a folder when it was created. You can adjust that here if required.

  • Exam Permissions: Adding someone to the permissions list will give them access to edit the exam and view its statistics.

    • To add permission for other users to access an exam, select the user type (individual, organization or course), begin to type in a name and click on the name you want. The selected user will appear on a list below.

    • To remove a permission click the red x beside a name.

    • If you make an exam accessible to a course, anyone listed in the course contacts section of the course setup page will be able to access the exam.

    • If you make an exam accessible to an organization it means anyone in that organization with access to the exam module will be able to access the exam.

Exam Data

This section shows you the total number of questions and points and shows you how curriculum tags have been applied to this exam. There is nothing you can edit here but you can search for specific curriculum tags to see their use across the exam.

Exam PDFs

Use this space to upload any resources you want learners to be able to access during the exam (e.g., dosage chart, x-ray image). During an entire exam learners will be able to click on a small paperclip icon to access these resources.

Copy an Existing Exam

  • After an exam is posted and taken by learners it cannot be edited so copying it will be necessary if you want to edit and reuse the exam with some modifications.

  • Navigate to Admin>Manage Exams.

  • Click on ‘Exams’ from the left sidebar Manage Exams section.

  • Search for and click on the name of the exam you want to copy.

  • Click on 'Exam Actions' and select 'Copy Exam'.

  • Confirm your choice by clicking 'Copy'.

  • Adjust the exam questions as needed.

  • Click on the Information and Settings tab to adjust the exam title as desired.

Preview, Print or Export an Exam

There are two ways to preview, export, or print an exam.

  1. While viewing an exam, click 'Exam Actions' to access a dropdown menu of options.

  2. From the list of exams, click on the cog icon to access a dropdown menu of options.

  • If you are previewing the exam you can choose to enable the calculator or self-timer to mimic the learner view.

  • If you are printing the exam you can customize which fields to include in the printout. Use the selector menu in the left sidebar to select what you want to include and then click 'Print'.