Rubric Forms

Rubrics are assessment tools that describe levels of performance in terms of increasing complexity with behaviourally anchored scales. In effect, performance standards are embedded in the assessment form to support assessors in interpreting their observations of learner performance.

If you create a rubric form and at least one item on the form is linked to an EPA the form will be triggerable by faculty and learners once published. Results of a completed rubric form are included on a learner's CBME dashboard information.

Creating a Rubric Form

• You need to be a staff:admin, staff:prcoordinator, or faculty:director to access Admin > Assessment & Evaluation to create a form.

• From the Admin menu, select Assessment and Evaluation.

• Click on Forms from the subtab menu and then click Add Form on the far right.

• Provide a form name and select Rubric Form from the Form Type dropdown menu; then click Add Form.

• Provide additional form information as needed: Form Description: The form description can be used to store information for administrative purposes, but it is not seen by users completing the form. Course: Program coordinators and faculty directors may not have access to multiple courses, while staff:admin users are likely to. If you have access to multiple courses, make sure you've selected the correct course to affiliate the form with. EPA Version: With the introduction of EPA versioning in Elentra, you can now affiliate a form with a specific EPA version if the selected course has multiple curriculum versions. The Version Details link is not currently hooked up to anything. Permissions: Anyone added under permissions will have access to edit the form before it is in use and use the form if they are setting up a distribution. You may wish to include a program in the permissions field so that you can filter by this form type later on. To add individual, program, or organisation permissions, click the dropdown selector to select a category, and then begin to type in the appropriate name, clicking on it to add to the list. You can add multiple individuals, programs, and organisations to the permissions list as needed.

• Select the relevant contextual variables for this form by clicking on the checkbox. Adjust which contextual variable responses should be included by clicking on the gray badge. This allows you to deselect unneeded contextual variable responses which can make the form faster to complete for assessors.

• If you want to include an Entrustment Rating on the form, click the checkbox. Select an entrustment rating scaled from the dropdown menu. Note that the responses will be configured based on the scale you select. It is also possible that the Item Text will be autopopulated based on the scale you select. (More information about how to configure the item text is available here.)

• For the optional Entrustment Rating, set requirements for comments noting that if you select Prompted comments you should also check off which responses are prompted in the Prompt column. If you use this option and any person completing the form selects one of the checked responses, s/he will be required to enter a comment. Additionally, if the form is part of a distribution you'll be able to define how prompted responses should be addressed (e.g. send email to program coordinator whenever anyone chooses one of those response options).

• Note that the default Feedback and Concerns items will be added when the form is published.

• Add form items by clicking Add Items. You can either add existing items or create new items and add them to the form. Remember that every item created can be mapped to an EPA and milestones. The mapped EPA information about each item will be used to provide access to this form when a learner or faculty member triggers an assessment.

• If you need to add a Grouped Item or Free Text to your form, click the down arrow beside the Add Item(s) button to access additional options. If you add free text, remember to click Save in the top right of the free text entry area. Any free text entered will display to people using the form.

• After you have added items to your form you may download a PDF, and preview or copy the form as needed.

• Save your form to return to it later, or if the form is complete, click Publish. You will see a blue message confirming that a form is published. Unlike form templates which require a behind the scenes task to be published, a rubric form will be available immediately.

Rubric forms can also be scheduled for distribution through the Assessment and Evaluation module.

Note that when a rubric form is completed its results will be included in the learner dashboard.