Course Setup
Course Setup
The first section of this page is complete with the information provided when creating the course. If you need to edit any of that information you can do so (see Creating Courses page for details).
Lecture Capture
This option will only display if lecture capture is enabled for your organization. This section of this page may also be complete with the information provided when creating the course (see Creating Courses page for details). If you need to edit any of that information you can do so here.
Course Contacts
Assigning someone as a course/program director or curricular/program coordinator will allow that person to edit the course content, including all associated learning events. Their contact information will also be displayed on the course background page if you create a course community/website for the course.
Assigning someone as associated faculty will allow that person to be assigned as a grader to exams. Their contact information will also be displayed on the course background page if you create a course community/website for the course.
Assigning someone as a teaching assistant can result in that person's information being displayed on the relevant course page (if the appropriate setting is turned on) but will not give the user any additional permissions.
The list of course contact options can be modified by a developer in the language file of the Elentra installation if, for example, you want Course Director to say Program Director.
Course Keywords
This is an optional feature that can or cannot be used in Elentra; by default it is not enabled. Keywords allows you to assign Medical Subject Headings (MeSH) to courses and later to specific learning events. The Course Keyword feature is separate from curriculum tag sets and as such has limited reporting abilities when compared to a tag set. (The MeSH keywords are reported on in the Curriculum Inventory Reporting tool if you use it.) If your organisation has a list of keywords to be tracked across the curriculum it is recommended you make those words a curriculum tag set.
To effectively use the MeSH keywords feature a developer will need to import a connection to the the MeSH database to your installation of Elentra. To hide the keywords feature entirely, a developer will need to delete some tables from your installation.
Curriculum Mapping
New as of ME 1.17 - Updated curriculum tag selector!
As of ME 1.17 Elentra supports a curriculum tag selector that allows you to create context-based linkages between tag sets without enabling additional settings.
In this section, you can assign curriculum tags to a course. This information will be reflected in the Curriculum Matrix and Curriculum Explorer. Assigning curriculum tags to a course will also make them quickly available when mapping tags to a learning event or gradebook assessment. Additionally, curriculum tags assigned to a course will dynamically display on a course website using the stock website template.
If you don't see any option to add Curriculum Objectives it may be because there are no curriculum tag sets built for your organisation. Go to Admin>Manage Curriculum to build curriculum tag sets.
How to assign curriculum tags to a course
Click the green arrow to expand the curriculum tag drawer.
Search for a tag or click through a hierarchical tag set to find the tag you need.
Hover over the blue info. icon to view a tag description if one exists.
Click the green plus icon to assign a tag to a course. (Note that hovering over the plus sign at the bottom of the list provides an Add All option.)
Assigned tags will display on the right grouped under their tag set name.
Note that if you want learners to be able to log specific objectives those objectives should be assigned to a course.
Contextually linking assigned curriculum tags
If you choose to, you can contextually link an assigned curriculum tag it to another curriculum tag. We call this context-based linking. You are essentially saying that in the context of this course, this tag maps to this tag. For example, for a specific course, "Take a history" may map to "pediatric patient" or "geriatric patient." Other examples of curriculum tags people contextually link to are integrated threads, CanMEDS roles (if not included in their objectives already), etc. Context-based linkages are not used by all organizations and are not required.
Context-based linkages DO NOT depend on the allowable mapping configurations set by for each tag set. You will be able to access any curriculum tag set when contextually linking.
Context-based linkages are not stored in Admin > Manage Curriculum and will not display there.
How to contextually link assigned curriculum tags to other tags
Click the link icon on an assigned curriculum tag.
The curriculum tag selector will open a drawer on the left specific to this contextually linked tag.
Search for the tag to select and click the green add button.
The contextually linked tag will display under the assigned curriculum tag.
Course Reports
Indicate which reports should be available to be generated from this course by selecting them from the available options. In stock Elentra you will see Report Card and My Teachers as available report types. There is no user interface to control which reports are available to which organisations within an installation of Elentra, but the database can be configured to allow specific reports to be accessible to specific organisations.
Report Card does not fully function right now but it is intended to allow users to select a learner, and view a table showing curriculum tags as rows, and learning events, simulations, and logbook across the top. In each grid matrix you see a completion rate (e.g. 1/3, 2/5) in terms of attendance and completion. For the learning events the denominator is the number of events where attendance was required and that curriculum tag was applied. The numerator is how many times the learner was present at those events (this tool assumes you are using attendance tracking in Elentra).
My Teachers will provide a report displaying the names and email addresses of all teachers active in the course. You can select the teachers you want and generate an email list to quickly communicate with people.
Course Enrolment
This will appear near the bottom of the screen but was already completed during the initial course build. If you need to edit the enrolment you can do so from here.
Course Syllabus
If this feature is enabled users will be able to generate a PDF summarizing the course information provided in the course website tabs. There is a default undergrad template that comes with stock Elentra. Syllabi will be accessible from the Courses tab where all courses are listed. Syllabi will only display while a course is running (i.e., as in during the course's defined curriculum period). Please note that there may be up to a 24-hour delay between enabling a syllabus for a course and it being visible to users because of a required behind-the-scenes action that runs every 24 hours.
After completing the required fields in Course Setup, click 'Save'.
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