Evaluations Reports
The Evaluation Reports section will allow you to generate reports based on evaluations completed via distributions. Evaluation reports will not include commenter names, even if you check off the commenter name option when setting the report options.
Rotation Evaluations (Aggregated)
This report is relevant only if your organization uses the Clinical Experiences rotation schedule. If you distribute rotation evaluations through a rotation based distribution, you can use this report to view results. Obviously the exact format of the report will depend on the form it is reporting on.
Select a course, date range, rotation, curriculum period and form.
Set the report parameters regarding displaying comments and averages.
Click 'Generate Report'.
This report will not include learner names, even if you check off the commenter name option when setting the report options.
Learning Event Evaluations (Aggregated)
For use with distributions completed by event type.
Set a date range.
Select Individual Events: Check this off if you want the ability to select individual events (otherwise you will have to report on all events).
Select the event type, distribution by a curriculum period, learning event and form.
This report will not include learner names, even if you check off the commenter name option when setting the report options.
Learning Event Feedback Forms (Aggregated)
Use this to report on feedback provided by participants when a feedback form is attached to an event as a resource.
Select a course, date range, event type, form and learning event (optional).
You will notice some extra report options for this type of report.
Separate Report for Each Event: This will provide separate files for each report if multiple events are selected to include.
Include Event Info Subheader: This will provide a bit of detail about the event being evaluated (title, date, and teacher).
This report can include an average and an aggregate positive/negative score. This report will not include learner names, even if you check off the commenter name option when setting the report options.
Faculty Reports (Aggregated)
For use in viewing a summary report of learner evaluation of an instructor.
Select a course and set a date range.
Select a faculty from the dropdown menu by clicking on his/her name. Note that only faculty associated with the selected course in the given time period will show up on the list. Additionally, they must have been assigned as an assessor on at least one distribution in the organization. Please see additional information below.
Select a form and distribution (optional).
Set the report parameters regarding displaying comments and averages.
Click 'Download PDF(s)'.
This report will not include an average, even if you check of Include Average when setting the report options.
The way faculty names become available to select for this report is when the faculty member is also an assessor on a distribution in the organization. This is designed in part to protect the confidential nature of faculty evaluations and prevent staff from being able to generate reports on any faculty at any time. If your organization does not use assessments or you require reports on faculty whose names aren't available, please reach out to us and we can help you put a work around in place.
You may also be able to report on faculty evaluations by accessing an aggregated report from a specific distribution. Please see more detail in the Weighted CSV Report section in Distribution.
Course Reports (Aggregated)
For use in viewing a summary report of learner evaluation of a course.
Select a course and set a date range.
Select a form and distribution (optional).
Set the report parameters regarding displaying comments and averages.
Click 'Download PDF(s)'.
This report will not include learner names, even if you check off the commenter name option when setting the report options. This report can include an average and an aggregate positive/negative score.
Individual Learning Event Evaluations
Select a Course
Set a date range for the report.
Select the event types.
Select the appropriate distributions.
Select the relevant learning event (optional).
Optionally select to download as one file.
Automatic Rotations Evaluations (Aggregated)
Although this report is included in Elentra ME 1.17, it will not be populated unless you are using automated rotation evaluations enabled via the Clinical Experiences Rotation Schedule.
Select a course/program
Set the date range
Select a form (if you had multiple published forms you might be able to pick them)
Select a rotation schedule (the options available will be based on the set date range)
If you select multiple rotations, results will be aggregated (this can function a bit like a program evaluation if desired)
Choose whether to view results as a CSV or PDF
This report will not include commenter names because it is an evaluation.
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