Elentra ME User Documentation
Elentra ME 1.17
Elentra ME 1.17
  • Introduction
  • What's New in ME 1.17
  • Support
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  • System Setup
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  • Curriculum Management
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  • Scheduling Events
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  • Event Pages
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      • Set Curriculum Tags as Loggable
      • Course Setup Required to use Logbook
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    • Lottery
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        • Lottery Cards
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        • Options
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        • Generating Schedule Variations
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  • Assessment & Evaluation
    • System Settings
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      • Items as seen in PDF
    • Creating and Managing Forms
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    • Distributions
      • Rotation Based Distributions
        • Support for Off-Service Rotation Assessment and Evaluation
      • Delegation Distributions
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      • Date Range Distribution
      • Adhoc Distribution
      • Optionally Release Completed Evaluation Tasks
      • Feedback Options (Distribution Step 4)
      • Target and Task Release Options (Step 5)
    • On-Demand Workflows
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      • On-demand Standard Rotation and Faculty Evaluations
      • Automated Standard Rotation Evaluations
    • Email Notifications in A & E
    • Administrator Use
      • Assessment and Evaluation Badge
      • Admin>Assessment & Evaluation Tab
        • Assessment & Evaluation Admin Dashboard
      • Trigger Bulk Assessments
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      • Leave Reports
      • Distribution
      • Weighted CSV Report
      • Sample A&E Reports
    • Faculty Access
    • Learner Use
    • External Assessors
    • FAQ
  • Competency-Based Medical Education
    • Setting Up CBME: Overview
    • Mapping Curriculum
      • Auto-Setup Curriculum Tag Sets
      • Populate Standard Key and Enabling Competencies
      • Accessing Templates for Importing CBME Data
      • Import EPAs
      • Choose Competency and Curriculum Tag Options
      • Import Key Competencies (Program-Specific)
      • Import Enabling Competencies (Program-Specific)
      • Import Milestones
      • Import Enabling Competencies Mapping Template
      • Modifying Uploaded Templates
      • Import Contextual Variable Responses
        • Contextual Variable Groups
        • Reordering Contextual Variable Responses
        • Modifying Contextual Variable Responses
      • Defining and Uploading Procedure Attributes
      • Trouble Shooting EPA Content
      • Mapping Additional EPAs After Importing Templates
      • Editing Existing EPAs
      • Setting Priority EPAs and Likelihood
      • Viewing the EPA Encyclopedia and EPA Maps
    • Assessment Plan Builder
    • EPA Versions - Overview
      • Using the Versioning Wizard
      • Form Building with Versioning
    • Managing Faculty and Residents
      • Recommendations for CBME User Roles
      • Learner Levels
      • Cohorts/Course Lists
      • Setting up Academic Advisor Groups
      • Managing Competency Committees
    • Forms/Tools: Introduction
    • Creating and Managing Forms
      • Form Basics
      • Rating Scales
      • Supervisor Form Template
      • Procedure Form Template
      • Field Note Form Template
      • Rubric Forms
      • Periodic Performance Assessment (PPA) Forms
      • Reordering Items on Published Forms
      • On-Demand Workflows
      • Reviewing Form Feedback
      • Tracking Completion of Tasks and Forms
    • Initiating, Completing and Monitoring Forms
      • Initiate Assessment/Evaluation: Faculty
      • Initiate Assessment/Evaluation: Learners
      • Resident Tool: Assessor Cues
      • PAs Entering Completed Forms
      • Reopening and Editing Completed Assessments
      • Overview of Task Status
    • Reviewing Resident Progress
      • CBME Program Dashboard
      • FAQ: CBME Program Dashboard
      • CBME Learner Dashboard
      • Promoting Learners Through Stages
      • Updating Learner Stages
      • Milestone Report
      • Resident Tool: Thumbs Up for Helpful Feedback
      • Pinning Forms, Items and Comments
      • Meeting Logs
      • Learner's Assessments Page
  • Exams
    • Exam Questions
    • Importing Exam Questions
    • Creating and Managing Exams
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  • Gradebook
    • Creating Assessments
      • Group Assessments
      • Attaching a Quiz
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    • Collections
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      • Linking to a Posted Exam
      • Faculty View of Public Grading Page
    • Drop Box Assignments
    • Document Delivery
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    • Learner View of Gradebooks
    • Comments in Gradebook
  • Quizzes
    • Creating and Managing Quizzes
  • Notices and Announcements
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    • User View of Notices
  • Polls
    • Creating and Managing Polls
  • Medical Student Performance Records
    • Creating and Managing MSPRs
    • Learner Use of MSPR
  • Clerkship
    • Duty Hours Tracking
  • Portfolio
    • Managing Portfolios
      • Managing Portfolio Advisors
    • Viewing Portfolio Entries
    • Learner Use of the Portfolio
    • Portfolio and Gradebook Integration
  • Learning Object Repository
    • Managing Learning Objects
  • Annual Reports
    • Reporting on Annual Reports
  • Regional Education
    • Managing Regions
    • Apartments
      • Managing Learners and Accomodations
  • User Tools
    • Learners - Bulk Download Event Files
    • Hide Sidebar
    • Organisation Switcher
    • Display Style Switcher
    • Bookmarks
    • People Search
    • Profile Options
    • Permission Masks
    • RSS Feeds
    • Give Feedback!
  • System Reports
    • Curriculum Reports
    • Teaching Event Reports
    • Learner Incident Reports
    • Usage Reports
    • Assessment Reports
    • External Reporting
    • MSPR Reporting
    • Learner Reports
  • Awards
    • Creating and Managing Awards
  • Rich Text Content and Accessibility Checker
  • Multiple Language Support
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On this page
  • CBME Program Dashboard for Resident Progress
  • Navigating the Dashboard: Overview
  • Dashboard Tabs & Filters
  • Navigating the Dashboard: Filters
  • What do the numbers mean?
  • What do the colours mean?
  • How are the "Required" numbers determined?

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  1. Competency-Based Medical Education
  2. Reviewing Resident Progress

CBME Program Dashboard

PreviousReviewing Resident ProgressNextFAQ: CBME Program Dashboard

Last updated 5 years ago

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CBME Program Dashboard for Resident Progress

The program level dashboard leverages the updated assessment plan builder to provide an overview of resident progress towards meeting the plan. From within one interface, Program Directors, Program Administrators, and Academic Advisors (only assigned learners) are able to see all of the learners in their program and their progress towards meeting the plan requirements. There is currently no learner-facing side of this dashboard.

IMPORTANT PREREQUISITE: Assessment Plan Builder

In order to leverage the program-level dashboard, your program must have assessment plans entered in Elentra. Please visit the Assessment Plan Builder lesson for more information.

Navigating the Dashboard: Overview

Once you have entered your assessment plan requirements into the Assessment Plan Builder, the dashboard will populate the EPA counters.

  • Log in to Elentra as an administrator (e.g. program administrator, course director).

  • At the top right, click on the "Assessment & Evaluation" icon beside your name.

  • Click on the "My Learners" tab to view the CBME Program Dashboard.

Dashboard Tabs & Filters

Multiple tabs provide different progress information (EPAs, Stages, Program Stats). An advanced filter set allows programs to filter the information on each page. These filters persist across tabs.

There are currently three tabs within the Program Dashboard. See the screenshots below for examples.

  1. Assessments By EPA: Visualizes each learner's progress towards meeting the assessment plans organized by EPA. You can view all learners in one interface.

  2. Stage Completion Status: Visualizes each learners progress towards meeting all EPAs within a stage. You can view all learners in one interface.

  3. Program Stats: Currently includes a bar graph depicting how many assessments have been completed on each resident, highlighting the proportion that meet the plans.

Navigating the Dashboard: Filters

  • Select the curriculum period that you wish to view enrolment for. This is typically the current academic year.

  • If you have access to more than one program, you can toggle between them using this dropdown menu.

  • Search learner names using free-text search.

  • You are able to sort the learner list by:

    1. Learner name ("Sort by Name")

    2. Progress towards meeting the plan ("Sort by Progress")

    3. Total number of assessments ("Sort by Total Assessments")

  • Choose to sort the learner list in ascending or descending order.

  • Filter the learner list by Post-Graduate Year (PGY) level. You may select more than one PGY.

  • Filter the EPA list by Royal College Stages. You may select more than one stage.

  • Filter the EPA list. You may select more than one EPA.

What do the numbers mean?

Overall Total: Total number of assessments completed on the learner for EPAs that have an assessment plan entered.

EPA Total: The number directly beneath the EPA Code is the total number of assessments that have been completed on that EPA for that learner, regardless of whether or not they met the assessment plan requirements.

Requirements Total: The fraction indicates how many completed assessments met the assessment plan over how many assessments are required.

The resident progress dashboard is meant to give a high level overview of your learners' progress towards meeting your assessment plans. The decision to mark EPA progress as "Approved" is made solely at discretion of the Competence Committee.

What do the colours mean?

  • Red: No Progress. Indicates that the learner is in that stage, but:

    • has not been assessed on that EPA, OR

    • has been assessed but none of the assessments meet plan requirements

  • Yellow: In Progress < 50%. Indicates that the learner has been assessed on the EPA, but is currently meeting less than 50% of the requirements

  • Blue: In Progress > 50%. Indicates that the learner has been assessed on the EPA and is meeting more than 50% of the requirements

  • Green: Achieved. Indicates that the learner has been assessed on the EPA and is currently meeting the defined assessment plan numbers; however, the progress still needs to be reviewed and approved by the competence committee.

  • Green: Approved (with checkmark). Indicates that the EPA has been reviewed and approved at the competence committee level.

  • Grey: All EPAs that are not in the learner's current stage will appear grey, even if they have assessments that count towards the assessment plan.

How are the "Required" numbers determined?

The assessment plan builder allows you to specify minimum requirements for assessment forms on a per-EPA basis. When you enter an assessment plan, you enter the following information for each form or group of combined forms:

  1. Minimum number of assessments, with a global assessment rating equal to or high than an indicated value

  2. Minimum number of unique assessors

  3. Contextual variable requirements, including a defined number of required responses (or a range of responses), such as a certain number of presentations or complexities

These values are then combined in the system to create the total number of required assessments. It is possible for a learner to have the correct number of required assessments for the global assessment rating without achieving the plan due to not meeting the contextual variable or unique assessor requirements.

For example, if the learner needs 5 assessments at "meets expectations" or above, in addition to being assessed on 5 different clinical presentations, the dashboard will only count the first instance of "acute injury" that "meets expectations", and will only count other clinical presentations towards the total after that. Any additional 'acute injuries' that 'meet expectations' will not be counted, since the learner still needs to be assessed on 4 more unique clinical presentations.

If a program does not want to use the CBME Program Dashboard a developer can disable it for specific programs. (Developers, the program dashboard can be disabled for a course by adding an entry cbme_progress_dashboard with a value of 0 in the course_settings table.)

A view of the CBME Program Dashboard