User Permissions

Most use of features in Elentra is based on a users group and role permission. A user can be assigned multiple group and role permissions within an organization and can hold the same permission across multiple organizations.

Below are group and role settings and their general system permissions. Please remember that your installation of Elentra may have customized aspects of the software and changed the access of specific group and roles.

Group

Role

System Permissions

Alumni

Year of Graduation

Have basic read-only access.

Faculty

Admin

Faculty:Admin can pretty much do anything in the system within their designated organisation. They will be able to access all courses including gradebooks and events. Use this permission sparingly.

Faculty

Director

Faculty:Director can be designated as "Course Directors" for specific courses. They will be able to edit the content of any course pages/websites or learning events in the course they are affiliated with.

Faculty

Faculty

Basic read-only access as faculty members.

Faculty

Lecturer

This is the most common permission for faculty to have. Faculty:Lecturer users can edit the content of any learning event that they are scheduled to teach. They can also be added as graders to assignments and set as assessors for distributions.

Medtech

Admin

Medtech:Admin permissions are generally used for technical staff who support an Elentra installation. Medtech:Admin can view all records in the system and do anything regardless of any organizational restrictions.

Medtech

Staff

Have basic read-only access.

Resident

Lecturer

This can be used in UG installations where residents act as lecturers.

Resident

Resident

This can be used in UG installations where residents play some role. Do not use this group and role for PG installations of Elentra using CBME; in that case the residents should be student:student.

Staff

Admin

Staff:Admin permissions allow a user to access almost all content within an organisation. Staff:Admin users can view and manage all courses (including gradebooks) and events, see user profiles, and edit some system settings. Typically this permission is used for curriculum coordinators (i.e., someone who is responsible for managing all courses in a given year) and sometimes for assessment and evaluation coordinators, accreditation coordinators, etc.

In contrast to medtech:admin users, staff:admin users only have access to organizations in Elentra that they are permissioned to. Also note that a user must have staff:admin permissions to be added as a curriculum coordinator of a course.

Staff

Pcoordinator

Staff:Pcoordinator (as in program coordinator) can add, edit, or delete learning events and manage any content within any of the courses they are designated as a "Program Coordinator" for on the Admin > Manage Courses > Setup tab. This permission is more limited than staff:admin.

Staff

Staff

Staff members have basic read-only access.

Staff

Translator

Can access Curriculum Tags for the purposes of providing translations. Additionally privileges TBD.

Student

Student

Students have basic read permissions to most public modules. They can also edit and in some cases remove information that they add themselves (e.g. discussion forum comments). It is important to note that students cannot be granted access to any administrative module within Elentra. There is a hard-coded exit in case all other security restrictions fail and they access /admin/*

A more detailed matrix of user ability across modules can be found here.

For information on Masked Permissions please see here.

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