You have landed at our administrative user training documentation. A range of topics are listed on the left and clicking on each will open a subset of menu options. We also recommend using the search tool in the top right.

If you do not find what you are looking for, please feel free to reach out on the Slack #help channel if you have access to the Elentra Slack team or submit a question to questions@elentra.org.

For additional documentation including technical documentation and the Elentra Mobile User Guide, please see here.

After your Elentra installation is active, you'll need to configure some system settings before using other modules and features of the platform. Users with the group:role of medtech:admin or staff:admin will be able to access Admin > System Settings. Here you'll be able to configure things like assessment types, event types, location management, grading scales, and departments. Generally this is content that will remain consistent across an entire organization and will not frequently change.

Note that these system settings are at the organization level in Elentra so you can have different system settings for different organizations running on the same installation of Elentre (e.g., undergraduate and graduate medical education).

Which system settings you configure really depends on how your organization will be using Elentra. See the list below for some quick start ideas.

• If you want to add users: configure departments (optional) and build cohorts before importing users

• If you want to create courses: build curriculum layout and periods in Admin > Manage Curriculum

• If you want to schedule learning events: configure learning event types and locations (you'll need courses via Admin>Manage Courses and for rotation scheduling you'll also need to build blocks in the relevant curriculum period but that is done in Admin > Manage Curriculum)

• If you want to input grades: configure assessment types (you'll need to configure curriculum layout and periods, and build courses as well but that will be completed elsewhere)

• If you want to report using the curriculum inventory: configure assessment and learning event types, and curriculum layout and periods (you'll also need courses, events, and gradebooks setup but those are managed elsewhere)

Instructions for managing some system settings are included here. Other instructions are included with their related module. See a sample list of system settings below.

We recommend using Elentra on Chrome, Firefox, or Safari.

We recommend Microsoft Edge based on Chromium (released in January 2020).

Elentra no longer supports Internet Explorer.

At present our monthly webinars are not posted on this site, but can be found on our Elentra Collaborate Intranet Portal https://collaborate.elentra.org/community/elentra-learn. If you are employed at a consortium member school and wish to access a past webinar and have not been added to the Elentra Collaborate site, please contact Alice Rush-Rhodes on Slack or via email (arush@queensu.ca).

Past webinar topics include:

Elentra Learn #43 (Oct. 2022) - What's New in Elentra ME 1.24

Elentra Learn #42 (April 2022) - What's New in Elentra ME 1.23

Elentra Learn #41 (Nov. 2021) - What's New in Elentra ME 1.22

Elentra Learn #40 (May 2021) - What's New in Elentra ME 1.21

Elentra Learn #39 (January 2021) - What's New in Elentra ME 1.20

Elentra Learn #38 (Nov. 18, 2020) - Workflows in Elentra ME 1.19

Bonus Content (Sept. 2020) - Team-Based Learning in Elentra ME 1.19

Elentra Learn #37 (Sept. 16, 2020) - What's New in Elentra ME 1.19

Elentra Learn #36 (August 12, 2020) - Curriculum Mapping in Elentra ME 1.18+)

Bonus Content (July 2020) - Absence Management Module in Elentra ME 1.18

Elentra Learn #35 (July 22, 2020) - Clinical Experience: Lotteries in Elentra ME 1.18

Elentra Learn #34 (June 3, 2020) - What's New in Elentra ME 1.18

Elentra Learn #33 (May 13, 2020) - Rolling Forward to a New Academic Year (ME 1.18)

Elentra Learn #32 (April 8, 2020) - Clinical Experience Rotation Schedule in Elentra ME 1.18

Elentra Learn #31 (March 11, 2020) - EJS (Technical Focus)

Elentra Learn #30 (February 5, 2020) - GraphQL (Technical Focus)

Elentra Learn #29 (January 15, 2020) - CBME Program Dashboard

Elentra Learn #28 (December 18, 2019) - What's New in Elentra ME 1.17

Elentra Learn #27 (November 20, 2019) - Elentra API (Technical Focus)

Elentra Learn #26 (October 23, 2019) - Elentra JS 2.0 (Technical Focus)

Elentra Learn #23 (July 17, 2019) - Introduction to Elentra CPD

Elentra Learn #22 (May 15, 2019) - What's New in Elentra ME 1.15.0

Elentra Learn #21 (April 10, 2019) - Elentra Collaborate Intranet Portal

Elentra Learn #20 (March 6, 2019) - AAMC Curriculum Inventory Report

Elentra Learn #19 (December 5, 2018) - What's New in ME 1.14

Elentra Learn #18 (November 13, 2018) - Scheduling Tools in Elentra

Elentra Learn #17 (September 5th, 2018) - How to Contribute to Elentra as a Developer

Elentra Learn #16 (August 8th, 2018) - What's New in Elentra 1.13

Elentra Learn #15 (July 11, 2018) - Distributions in Assessment and Evaluation in ME 1.12

Elentra Learn #14 (June 6, 2018) - Elentra Grab Bag: Things you might not know about ME 1.12

Elentra Learn #13 (May 2nd, 2018) - User Experience Development and Process

Entrada Learn #12 (April 4th, 2018) - What's New In Entrada ME 1.12

Entrada Learn #11 (March 7th, 2018) - Using the Entrada API

Entrada Learn #10 (February 7th, 2018) - Communities (types, pages, etc.)

Entrada Learn #9 (December 6th, 2017) - Curriculum Search, Explorer and Matrix

Entrada Learn #8 (November 22nd, 2017) Competency-Based Medical Education in Entrada ME 1.11

Entrada Learn #7 (November 8th, 2017) - Curriculum Management in Entrada ME 1.11

Entrada Learn #6 (October 4th, 2017) - Deep Dive into Exams in Entrada ME 1.10

Entrada Learn #5 (August 30th, 2017) - Deep Dive into Assessment & Evaluation in Entrada ME 1.10

Entrada Learn #4 (July 26th, 2017) - What’s New in Entrada ME 1.10

Entrada Learn #3 (June 28th, 2017) - Setup and Maintenance of Courses in Entrada ME 1.9

Entrada Learn #2 (May 31st, 2017) - Deep Dive into Entrada ME 1.9 Gradebook

Entrada Learn #1 (April 26th, 2017) - What’s New in Entrada ME 1.9

If you discover a bug or issue with Elentra, we would strongly encourage you to report the problem as a bug using our Jira Issue tracker: https://elentra.atlassian.net/projects/ME/issues/filter=allopenissues

For additional details on creating a ticket please see our Technical Documentation.

If you need access to the issue tracker, please contact Alice Rush-Rhodes on Slack or via email (arush@queensu.ca).

Security Reporting

We take the security of the Elentra Platform very seriously. If you believe that you have discovered a security vulnerability please contact us immediately:

By reporting issues to our team you are helping to create a secure and reliable product.

Communication Channels

• Elentra Mailing Lists (to subscribe please email arush@queensu.ca with your name, job title and institution)

  • Community List - used to distribute the agenda for the bi-weekly community call, make release announcements, promote the Elentra Engage conference, and raise general issues

  • Elentra Learn List - used to distribute invitations to webinars, and other training activities including monthly informal chats

  • Developer List - used to distribute technical information and high priority security announcements; used to promote monthly developer chats

• (optional) Weekly School Check-In Web Conference

• Bi-Weekly Elentra Consortium Community Call

• Elentra Learn Training Webinar