Elentra ME User Documentation
Elentra ME 1.14
Elentra ME 1.14
  • Introduction
  • What's New in ME 1.14
  • Support
    • Feature Requests
    • Reporting Issues
    • Elentra Learn Webinars
  • System Setup
    • Organisations
    • Location
    • Departments
    • Event Types
    • Assessment Characteristics
    • Assessment Response Categories
    • Evaluation Response Descriptors
    • Grading Scales
    • Restricted Days
  • Curriculum Management
    • Curriculum Layouts and Periods
    • Blocks in a Curriculum Period
    • Curriculum Tracks
    • Curriculum Map Versions
    • Curriculum Tag Sets and Curriculum Tags
    • Context-Based Linkages
    • Hot Topics
    • Curriculum Search
    • Curriculum Explorer
    • Curriculum Matrix
  • User Management
    • Create Users
    • Manage Cohorts
    • User Permissions
      • Clinical Faculty Checkbox
    • User Disclaimers
    • User Metadata
    • User Incidents
    • User Profile Preferences
    • Profile Photos
  • Student Management
    • Disciplinary Actions
    • Formal Remediation
    • Leaves of Absence
    • MSPR
    • Observerships
  • Communities
    • Community Types and Uses
    • Creating a Community
    • Community Pages
      • Announcements
      • Discussions
      • Document Sharing
      • Events
      • Galleries
      • Polling
      • Quizzes
      • External URL
      • BasicLTI Consumer
    • Managing Communities
    • Subscribing to Community Notifications
    • Public/Guest Accounts
  • Courses
    • Creating Courses
    • Course Setup
    • Course Content
    • Course Enrolment
    • Course Website
    • Course Groups
  • Scheduling Events
    • Creating and Managing a Schedule
    • Copying an Existing Schedule of Events
    • Recurring Events
    • Parent Child Feature
    • Lecture Capture
  • Event Pages
    • Learner View of Learning Events
    • Event Setup Tab
    • Event Content Tab
    • Event Attendance Tab
    • Event History Tab
    • Event Statistics Tab
    • Reporting on Events
    • Recurring Events Tab
  • Calendar
  • Units/Weeks
    • Creating Units
    • Learner View of Units
  • Clinical Experience
    • Accessing My Learners in Clinical Experience
    • Logbook
      • Set Curriculum Tags as Loggable
      • Course Setup Required to use Logbook
      • Learner Use of Logbook
      • Logbook Reporting
    • Lottery
      • Creating Lotteries
      • Managing Lotteries
      • Managing Stages
      • Managing Selections & Blocks
    • Rotation Scheduling
    • Electives
    • Leave Tracking
  • Assessment & Evaluation
    • System Settings
    • Rating Scales
    • Creating and Managing Items
    • Creating and Managing Forms
    • Form Templates
    • Distributions
      • Rotation Based Distributions
      • Delegation Distributions
      • Learning Event Schedule Distribution
      • Date Range Distribution
      • Adhoc Distribution
      • Feedback Options (Distribution Step 4)
      • Target and Task Release Options (Step 5)
      • Important update re: evaluations in ME 1.14
    • Faculty Access to A&E
    • Learner Use of A&E
    • Program or Curriculum Coordinator Use of A&E
      • Assessment and Evaluation Badge
      • Admin>Assessment & Evaluation Tab
      • Delegations
      • Distribution Reviewer
    • A&E Reporting
      • Access to A&E Reports
      • Evaluations Reports
      • Assessments Reports
      • Leave Reports
      • Distribution
      • Weighted CSV Report
      • Sample A&E Reports
  • Exams
    • Exam Questions
    • Importing Exam Questions
    • Creating and Managing Exams
    • Exam Information and Settings
    • Exam Posts
    • RPNow
    • Safe Exam Browser
    • Exam Reports
    • Exam History
    • Grading Exams
    • Learner View
  • Gradebook
    • Creating Assessments
      • Group Assessments
      • Attaching a Quiz
      • Attaching an Exam
      • Managing Existing Assessments
      • Copying an Existing Gradebook
    • Entering Grades
      • Faculty View of Public Grading Page
    • Drop Box Assignments
    • Viewing and Reporting on Gradebooks
    • Learner View of Gradebooks
    • Collections
    • Comments in Gradebook
  • Quizzes
    • Creating and Managing Quizzes
  • Notices and Announcements
    • Creating and Managing Notices
    • User View of Notices
  • Polls
    • Creating and Managing Polls
  • Medical Student Performance Records
    • Creating and Managing MSPRs
    • Learner Use of MSPR
  • Clerkship
    • Duty Hours Tracking
  • Portfolio
    • Managing Portfolios
      • Managing Portfolio Advisors
    • Viewing Portfolio Entries
    • Learner Use of the Portfolio
    • Portfolio and Gradebook Integration
  • Learning Object Repository
    • Managing Learning Objects
  • Annual Reports
    • Reporting on Annual Reports
  • Regional Education
    • Managing Regions
    • Apartments
      • Managing Learners and Accomodations
  • User Tools
    • Hide Sidebar
    • Organisation Switcher
    • Display Style Switcher
    • Bookmarks
    • People Search
    • Profile Options
    • Permission Masks
    • RSS Feeds
    • Calendar Subscription
    • Give Feedback!
  • System Reports
    • Curriculum Reports
    • Teaching Event Reports
    • Learner Incident Reports
    • Usage Reports
    • Assessment Reports
    • External Reporting
    • MSPR Reporting
  • Awards
    • Creating and Managing Awards
  • Rich Text Content and Accessibility Checker
  • Competency-Based Medical Education
    • Setting Up CBME: Overview
    • Mapping Curriculum
      • Auto-Setup Curriculum Tag Sets
      • Populate CanMEDS Competencies
      • Accessing Templates for Importing CBME Data
      • Import EPAs
      • Choose Competency and Curriculum Tag Options
      • Import Key Competencies (Program Specific)
      • Import Enabling Competencies (Program Specific)
      • Import Milestones
      • Import Enabling Competencies Mapping Template
      • Import Contextual Variable Responses
      • Reordering Contextual Variable Responses
      • Defining and Uploading Procedure Attributes
      • Trouble Shooting EPA Content
      • Modifying Uploaded Templates
      • Modifying Contextual Variable Responses
      • Manually Mapping EPAs
      • Editing Existing EPAs
      • Viewing the EPA Encyclopedia and EPA Maps
      • Setting Priority EPAs and Likelihood
      • EPA Versions - Overview
      • Using the Versioning Wizard
      • Form Building with Versioning
      • Assessment Plans
    • Managing Faculty and Residents
      • Recommendations for CBME User Roles
      • Learner Levels and Stages
      • Cohorts/Course Lists
      • Setting up Academic Advisor Groups
      • Managing Competency Committees
    • Forms/Tools: Introduction
    • Creating and Managing Forms
      • Form Basics
      • Rating Scales
      • Supervisor Form Template
      • Procedure Form Template
      • Field Note Form Template
      • Rubric Forms
      • Periodic Performance Assessment (PPA) Forms
      • Reordering Items on Published Forms
      • Reviewing Form Feedback
      • Tracking Completion of Tasks and Forms
      • Methods of Assessment Completion
    • Triggering and Completing Forms
      • Setting User PINs
      • Trigger Assessments: Faculty
      • Trigger Assessments: Learners
      • Resident Tool: Assessor Cues
      • PAs Entering Completed Assessments
      • Reopening and Editing Completed Assessments
      • Overview of Outstanding Tasks
      • CBME Dashboard
    • Reviewing Resident Progress
      • Promoting Learners Through Stages
      • Milestone Report
      • Resident Tool: Thumbs Up for Helpful Feedback
      • Pinning Forms, Items and Comments
      • Log Meeting Notes
      • Assessments Page
  • Multiple Language Support
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On this page
  • How to manually create an event series
  • How to create a custom series of events
  • How to create events that repeat daily
  • How to create events that repeat weekly
  • How to create events that repeat monthly

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  1. Scheduling Events

Recurring Events

PreviousCopying an Existing Schedule of EventsNextParent Child Feature

Last updated 6 years ago

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One feature of Elentra is the ability to schedule recurring events. The advantage of a recurring event is that you can simultaneously edit a variety of event characteristics including title, location, event type, associated faculty, event description, required preparation, objectives, etc. across multiple events. What you edit and for which events is entirely customizable.

You can create recurring events in different configurations including a custom series or events that repeat daily, weekly, or monthly.

If you eventually copy a schedule forward, recurring event status, as well as parent-child links if enabled, will be maintained.

New in ME 1.14! We are changing our vocabulary from recurring events to event series. This work is partially complete so you will continue to see a mix of terms in the user interface.

As a result of the first part of this development, you can now provide more details about each event in an event series when building the events through the user interface. Instead of only defining course, title and dates on initial build you can now additionally specify a teacher, course audience, and location.

How to manually create an event series

  • For all event types, navigate to Admin>Manage Events and click 'Add New Event' to begin.

  • Select a Course, Event Type, and event duration.

  • Under Event Details add a title, provide a first event date, and unit (if applicable). Next, follow the instructions for each specific recurring event type.

How to create a custom series of events

  • Select Custom Series from the Event Series dropdown menu.

  • Enter the number of events you want to have in this series (remember one will exist as the original so type in a number one less than the total you want) and click 'Set Frequency'.

  • Adjust the title, date, time, location, associated faculty, associated learners, audience options, and start and release dates for each event as needed.

  • To make these events children of a parent (and therefore have them reported only once in learning event type reports, etc.), tick off the small box beside "Events created in this series are considered child events."

  • To completely rebuild your list of events, click 'Rebuild Event Series' on the top event card.

  • Click 'Save' at the bottom of the page.

How to create events that repeat daily

  • Select Repeat Daily from the Event Series dropdown menu.

  • Set how often you want the event to recur and set an end date. The system includes and counts weekends so bear that in mind if you use this scheduling tool.

  • Click 'Set Frequency'.

  • Note that the first event you create will be imported into the system, so even though the list of events starts with Event 1 that will actually be the second event in the series.

  • Adjust the title, date, time, location, associated faculty, associated learners, audience options, and start and release dates for each event as needed.

  • To make these events children of a parent (and therefore have them reported only once in learning event type reports, etc.), tick off the small box beside "Events created in the series are considered child events."

  • To completely rebuild your list of events, click 'Rebuild Recurring Events List'.

  • Click 'Save'.

How to create events that repeat weekly

  • Select Repeat Weekly from the Event Series dropdown menu.

  • Set the day of the week on which you want the event to repeat and provide an end date for the event series.

  • Click 'Set Frequency'.

  • Note that the first event you create will be imported into the system, so even though the list of events starts with Event 1 that will actually be the second event in the series.

  • Adjust the title, date, time, location, associated faculty, associated learners, audience options, and start and release dates for each event as needed.

  • To make these events children of a parent (and therefore have them reported only once in learning event type reports, etc.), tick off the small box beside "Events created in the series are considered child events."

  • To completely rebuild your list of events, click 'Rebuild Recurring Events List'.

  • Click 'Save'.

How to create events that repeat monthly

  • Select Repeat Monthly from the Event Series dropdown menu.

  • Set when and how often you want the event to recur and set an end date.

  • Click 'Set Frequency'.

  • Note that the first event you create will be imported into the system, so even though the list of events starts with Event 1 that will actually be the second event in the series.

  • Adjust the title, date, time, location, associated faculty, associated learners, audience options, and start and release dates for each event as needed.

  • To make these events children of a parent (and therefore have them reported only once in learning event type reports, etc.), tick off the small box beside "Events created in the series are considered child events."

  • To completely rebuild your list of events, click 'Rebuild Recurring Events List'.

  • Click 'Save'.

Collapsible event cards now make it easier to manually create event series