Elentra ME User Documentation
Elentra ME 1.14
Elentra ME 1.14
  • Introduction
  • What's New in ME 1.14
  • Support
    • Feature Requests
    • Reporting Issues
    • Elentra Learn Webinars
  • System Setup
    • Organisations
    • Location
    • Departments
    • Event Types
    • Assessment Characteristics
    • Assessment Response Categories
    • Evaluation Response Descriptors
    • Grading Scales
    • Restricted Days
  • Curriculum Management
    • Curriculum Layouts and Periods
    • Blocks in a Curriculum Period
    • Curriculum Tracks
    • Curriculum Map Versions
    • Curriculum Tag Sets and Curriculum Tags
    • Context-Based Linkages
    • Hot Topics
    • Curriculum Search
    • Curriculum Explorer
    • Curriculum Matrix
  • User Management
    • Create Users
    • Manage Cohorts
    • User Permissions
      • Clinical Faculty Checkbox
    • User Disclaimers
    • User Metadata
    • User Incidents
    • User Profile Preferences
    • Profile Photos
  • Student Management
    • Disciplinary Actions
    • Formal Remediation
    • Leaves of Absence
    • MSPR
    • Observerships
  • Communities
    • Community Types and Uses
    • Creating a Community
    • Community Pages
      • Announcements
      • Discussions
      • Document Sharing
      • Events
      • Galleries
      • Polling
      • Quizzes
      • External URL
      • BasicLTI Consumer
    • Managing Communities
    • Subscribing to Community Notifications
    • Public/Guest Accounts
  • Courses
    • Creating Courses
    • Course Setup
    • Course Content
    • Course Enrolment
    • Course Website
    • Course Groups
  • Scheduling Events
    • Creating and Managing a Schedule
    • Copying an Existing Schedule of Events
    • Recurring Events
    • Parent Child Feature
    • Lecture Capture
  • Event Pages
    • Learner View of Learning Events
    • Event Setup Tab
    • Event Content Tab
    • Event Attendance Tab
    • Event History Tab
    • Event Statistics Tab
    • Reporting on Events
    • Recurring Events Tab
  • Calendar
  • Units/Weeks
    • Creating Units
    • Learner View of Units
  • Clinical Experience
    • Accessing My Learners in Clinical Experience
    • Logbook
      • Set Curriculum Tags as Loggable
      • Course Setup Required to use Logbook
      • Learner Use of Logbook
      • Logbook Reporting
    • Lottery
      • Creating Lotteries
      • Managing Lotteries
      • Managing Stages
      • Managing Selections & Blocks
    • Rotation Scheduling
    • Electives
    • Leave Tracking
  • Assessment & Evaluation
    • System Settings
    • Rating Scales
    • Creating and Managing Items
    • Creating and Managing Forms
    • Form Templates
    • Distributions
      • Rotation Based Distributions
      • Delegation Distributions
      • Learning Event Schedule Distribution
      • Date Range Distribution
      • Adhoc Distribution
      • Feedback Options (Distribution Step 4)
      • Target and Task Release Options (Step 5)
      • Important update re: evaluations in ME 1.14
    • Faculty Access to A&E
    • Learner Use of A&E
    • Program or Curriculum Coordinator Use of A&E
      • Assessment and Evaluation Badge
      • Admin>Assessment & Evaluation Tab
      • Delegations
      • Distribution Reviewer
    • A&E Reporting
      • Access to A&E Reports
      • Evaluations Reports
      • Assessments Reports
      • Leave Reports
      • Distribution
      • Weighted CSV Report
      • Sample A&E Reports
  • Exams
    • Exam Questions
    • Importing Exam Questions
    • Creating and Managing Exams
    • Exam Information and Settings
    • Exam Posts
    • RPNow
    • Safe Exam Browser
    • Exam Reports
    • Exam History
    • Grading Exams
    • Learner View
  • Gradebook
    • Creating Assessments
      • Group Assessments
      • Attaching a Quiz
      • Attaching an Exam
      • Managing Existing Assessments
      • Copying an Existing Gradebook
    • Entering Grades
      • Faculty View of Public Grading Page
    • Drop Box Assignments
    • Viewing and Reporting on Gradebooks
    • Learner View of Gradebooks
    • Collections
    • Comments in Gradebook
  • Quizzes
    • Creating and Managing Quizzes
  • Notices and Announcements
    • Creating and Managing Notices
    • User View of Notices
  • Polls
    • Creating and Managing Polls
  • Medical Student Performance Records
    • Creating and Managing MSPRs
    • Learner Use of MSPR
  • Clerkship
    • Duty Hours Tracking
  • Portfolio
    • Managing Portfolios
      • Managing Portfolio Advisors
    • Viewing Portfolio Entries
    • Learner Use of the Portfolio
    • Portfolio and Gradebook Integration
  • Learning Object Repository
    • Managing Learning Objects
  • Annual Reports
    • Reporting on Annual Reports
  • Regional Education
    • Managing Regions
    • Apartments
      • Managing Learners and Accomodations
  • User Tools
    • Hide Sidebar
    • Organisation Switcher
    • Display Style Switcher
    • Bookmarks
    • People Search
    • Profile Options
    • Permission Masks
    • RSS Feeds
    • Calendar Subscription
    • Give Feedback!
  • System Reports
    • Curriculum Reports
    • Teaching Event Reports
    • Learner Incident Reports
    • Usage Reports
    • Assessment Reports
    • External Reporting
    • MSPR Reporting
  • Awards
    • Creating and Managing Awards
  • Rich Text Content and Accessibility Checker
  • Competency-Based Medical Education
    • Setting Up CBME: Overview
    • Mapping Curriculum
      • Auto-Setup Curriculum Tag Sets
      • Populate CanMEDS Competencies
      • Accessing Templates for Importing CBME Data
      • Import EPAs
      • Choose Competency and Curriculum Tag Options
      • Import Key Competencies (Program Specific)
      • Import Enabling Competencies (Program Specific)
      • Import Milestones
      • Import Enabling Competencies Mapping Template
      • Import Contextual Variable Responses
      • Reordering Contextual Variable Responses
      • Defining and Uploading Procedure Attributes
      • Trouble Shooting EPA Content
      • Modifying Uploaded Templates
      • Modifying Contextual Variable Responses
      • Manually Mapping EPAs
      • Editing Existing EPAs
      • Viewing the EPA Encyclopedia and EPA Maps
      • Setting Priority EPAs and Likelihood
      • EPA Versions - Overview
      • Using the Versioning Wizard
      • Form Building with Versioning
      • Assessment Plans
    • Managing Faculty and Residents
      • Recommendations for CBME User Roles
      • Learner Levels and Stages
      • Cohorts/Course Lists
      • Setting up Academic Advisor Groups
      • Managing Competency Committees
    • Forms/Tools: Introduction
    • Creating and Managing Forms
      • Form Basics
      • Rating Scales
      • Supervisor Form Template
      • Procedure Form Template
      • Field Note Form Template
      • Rubric Forms
      • Periodic Performance Assessment (PPA) Forms
      • Reordering Items on Published Forms
      • Reviewing Form Feedback
      • Tracking Completion of Tasks and Forms
      • Methods of Assessment Completion
    • Triggering and Completing Forms
      • Setting User PINs
      • Trigger Assessments: Faculty
      • Trigger Assessments: Learners
      • Resident Tool: Assessor Cues
      • PAs Entering Completed Assessments
      • Reopening and Editing Completed Assessments
      • Overview of Outstanding Tasks
      • CBME Dashboard
    • Reviewing Resident Progress
      • Promoting Learners Through Stages
      • Milestone Report
      • Resident Tool: Thumbs Up for Helpful Feedback
      • Pinning Forms, Items and Comments
      • Log Meeting Notes
      • Assessments Page
  • Multiple Language Support
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On this page
  • How to import grades using a CSV
  • How to manually enter grades
  • Empty grades
  • How to link quizzes and exams to gradebook to automatically supply a grade
  • How to allow Grade Calculation Exceptions
  • Releasing grades to leaners

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  1. Gradebook

Entering Grades

There are several ways to enter grades into the gradebook including importing grades with a CSV, manually entering grades, and using an assessment form which when completed automatically populates the grade.

How to import grades using a CSV

  • Navigate to Admin>Manage Gradebook.

  • Search for and click on the required course name.

  • Ensure that you're working in the correct curriculum period and change it as needed.

  • Search for and click on the title of the assessment you would like to grade. This will take you to the assessment page.

  • Click the Import/Export button on the right and select Import grades from the dropdown menu.

  • The data needs to be in CSV format to be uploaded. If you use Excel or Numbers use “Save As” to create a version of your file as a .csv.

  • The marking scheme dictates what information and formatting should be included in your .csv file to upload. For all files include the learner id number.

  • For numeric marking schemes include the numerator of the grade

  • For percentage marking schemes include the percentage

  • For pass/fail marking schemes format your CSV so that a pass is 100 and a fail is 0

  • For complete/incomplete marking scheme change the assessment marking scheme to pass/fail, import the marks as listed above, then revisit the Edit Assessment page and change the assessment marking scheme back to complete/incomplete. The marks should update to C’s and I’s as required.

  • Drag and drop or browse you computer to find the file you need to upload. Click Import CSV.

How to manually enter grades

  • Navigate to Admin>Manage Gradebook.

  • Search for and click on the required course name.

  • Ensure that you're working in the correct curriculum period and change it as needed.

  • Search for and click on the title of the assessment you would like to grade. This will take you to the assessment page.

  • Click in the grade column beside a learner name/number. Enter the appropriate grade.

  • Your work saves automatically.

  • Another option is to open the grade spreadsheet for a course and input grades directly in the spreadsheet.

Empty grades

If you do not provide a grade for an assessment it will display with a dash in the grade column when reviewing the assessment and will also display as a dash when viewing the grade spreadsheet. If you export the grades there will be a blank cell in the spreadsheet where the missing grade is and all missing grades will count as zeroes in the learner's final grade. Learners' views of their gradebooks will behave slightly differently from than this so that administrative staff can create all assessments in a gradebook at the beginning of a course and fill in grades over time without learners thinking they have multiple zeroes in their grades.

How to link quizzes and exams to gradebook to automatically supply a grade

A quiz created through the quiz module questions can be automatically graded. A reminder that the quiz module only allows for multiple choice questions. If a quiz is attached to a learning event and a gradebook assessment it will automatically be graded and the gradebook will be updated accordingly once the quiz is completed. For instructions on linking a quiz to a gradebook entry, please see the Gradebook>Attach Quiz help section.

Exams created with the Elentra Exam module can also be attached to a gradebook entry so that when the exam is graded the grade automatically forwards to the gradebook. Attaching an exam to a gradebook assessment can be completed from an exam post or from a gradebook assessment (assuming a post already exists). For additional details on completing this process please see the Gradebook>Attach Exam help section.

How to allow Grade Calculation Exceptions

This feature allows you to modify the weight of an assessment for an individual student.

  • Navigate to Admin>Manage Gradebook.

  • Search for the appropriate course as needed and click on the course title.

  • Search for and click on the assessment title.

  • Scroll down to Grade Calculation Exceptions.

  • Click on Select a Student and select the required learner from the dropdown menu.

  • When the learner name appears below adjust the weighting by typing in the new assessment weight.

  • Remove individual grade calculation exceptions by clicking the red minus button beside a learner name.

If you use this feature you do need to ensure that you rebalance the gradebook weighting of other assessments for the learner. For example, if you reduce a midterm from 10% to 0% because of an excused absence, you will need to manually increase the weight(s) of the same student's other assessments so that the total weight is still 100%.

Releasing grades to leaners

When you add an assessment to the gradebook you can specify whether or not to show the assessment in the learner gradebook and you can set start and end date and time to control the visibility of the grade. Grades are released to all members of the course enrolment at the same time. You can’t currently release grades to only selected learners through gradebook.

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Last updated 6 years ago

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