Elentra ME User Documentation
Elentra ME 1.26
Elentra ME 1.26
  • Introduction
  • What's New in ME 1.26?
  • Support
    • Supported Browsers
    • Reporting Issues
    • Feature Requests
  • System Setup
    • Database Settings Options
    • Organisations
    • Assessment Types and Characteristics
    • Assessment Flag Severity
    • Assessment Response Categories
    • Bookmarks
    • Clinical Response Categories
    • Grading Scales
    • Departments
    • Email Templates
    • Hot Topics
    • Learning Event Types
    • Location Management
    • LTI Providers
    • Media Sources Management
    • Medbiquitous Tools
      • Medbiq Assessment Methods
      • Medbiqitous Instructional Methods
      • Medbiquitous Resources
    • Restricted Days
    • User Disclaimers
    • User Meta Data
  • Curriculum Management
    • Curriculum Framework Builder
    • Curriculum Layouts and Periods
    • Blocks in a Curriculum Period
    • Curriculum Tracks
    • Curriculum Map Versions
    • Curriculum Tag Sets and Curriculum Tags
    • Context-Based Linkages
    • Hot Topics
    • Curriculum Search
    • Curriculum Explorer
    • Curriculum Matrix
    • Mapping Tags to Content: Visibility and Reporting Options
  • User Management
    • Create and Manage Users
    • User Permissions
      • Clinical Faculty Checkbox
    • User Disclaimers
    • User Metadata
    • User Incidents
    • Profile Photos
  • Manage Cohorts
  • Student Management
    • Disciplinary Actions
    • Formal Remediation
    • Leaves of Absence and Off-Cycle Learners
    • Auditing A Course
    • MSPR
    • Observerships
  • Dashboard and Calendar
    • Dashboard
    • Calendar
    • Calendar Subscription
  • Communities
    • Community Types and Uses
    • Creating and Managing Communities
    • Community Pages
      • Announcements
      • Discussions
      • Document Sharing
      • Events
      • Galleries
      • Polling
      • Quizzes
      • External URL
      • BasicLTI Consumer
    • Managing Communities
      • Community Reports
      • Locking a Community
    • Subscribing to Community Notifications
    • Public/Guest Accounts
  • Courses
    • Creating Courses
    • Course Setup Tab
    • Curriculum Tags Tab
      • Copying Assigned Tags from one Curriculum Period to Another
    • Course Content Tab
    • Course Enrolment Tab
    • Course Groups Tab
    • Gradebook Tab
    • CBME Tab
    • Logbook Tab
    • Course Reports Tab
  • Course Websites
    • Creating a Course Website
    • Course Website Versioning
    • Locking a Course Website
  • Learning Events Tab
    • Learners - Bulk Download Event Files
  • Scheduling Events
    • Creating and Managing Events
    • Copying an Existing Schedule of Events
    • Recurring Events/Event Series
    • Parent Child Feature
    • Reporting on Learning Events
    • Lecture Capture
  • Event Pages
    • Learner View of Learning Events
    • Event Setup Tab
    • Event Content Tab
      • Bulk Event Feedback Management
    • Event Attendance Tab
    • Event History Tab
    • Event Statistics Tab
    • Reporting on Events
    • Recurring Events Tab
  • Units/Weeks
    • Creating Units
    • Learner View of Units
  • Cases
  • Attendance Tracking in Elentra
  • Absence Management
    • Absence Management Set Up
    • Absence Management Dashboard
    • Reporting and Tracking Absences (Learners)
    • Managing Absence Requests
    • Tracking Absences in Learning Events (Admin/Faculty)
    • Absence Management Notifications
    • Generating Reports
  • Assessment of Learners In Elentra
  • Gradebook
    • Creating Assessments
      • Collections
      • Group Assessments
      • Attaching an Exam
      • Attaching a Discussion Post
      • Attaching a Quiz
      • Manage Existing Assessments
      • Copying an Existing Gradebook
    • Considerations for Clerkship
    • Entering Grades
      • Grade Spreadsheet
      • Faculty and TAs Entering Grades
      • Grades from Exams
      • Grading Discussion Posts
      • Grades from Quizzes
    • Comments per Assessment in Gradebook
    • Drop Box Assignments
    • Document Delivery
    • View and Report on Gradebooks
    • Gradebook Calculations
    • Learner Explorer
    • Learner View of Gradebooks, Learner Explorer and Assignments
    • Group Assessments and Assignments (Learner View)
  • Exams
    • Exam Question Management
      • Exam Question Labels
      • Question Index
      • Question Groups
      • Import Exam Questions from Text Files
      • Migrating Questions from ExamSoft
      • Migrating Responses From Exam Soft
    • Create and Manage Exams
      • Export an Exam to Word (.doc) File
    • Exam Posts
    • RPNow
    • Examity
    • Safe Exam Browser
    • Respondus Lockdown Browser
    • Adjust Exam Scoring
    • Exam Reports
    • Exam History
    • Grading Exams
    • Learner View of Exam
    • Learners as Question Creators and Exam Graders
  • Team-Based Learning
  • Peer Instruction
    • Access Peer Instruction
    • Create and/or Manage a Poll
    • Attach/Detach Question(s) to a Peer Instruction
    • Manage a Peer Instruction Event
    • Peer Instruction Reports
  • Quizzes
    • Creating and Managing Quizzes
    • Learner View
  • Assessment & Evaluation
    • Required System Settings Configuration
    • Rating Scales
    • Creating and Managing Items
      • Prompted Responses
      • Items as seen in PDF
    • Forms
      • Creating and Managing Forms
      • Confidential Assessors/Evaluators
    • Form Templates
    • Distributions
      • Distribution Wizard
      • Release to Target of Individual Completed Evaluation Tasks
      • Peer Assessment Target Release Options
      • Summary Assessment Tasks
      • Date Range Distributions
      • Rotation Based Distributions
        • Support for Off-Service Rotation Assessment and Evaluation
        • Distribution Progress Report (Rotation-Based Distribution)
      • Delegation Distributions
      • Learning Event Schedule Distributions
      • Ad Hoc Distributions
      • Reciprocal Distributions
      • Managing Distributions
      • Distribution Progress Reports
    • On-Demand Workflows
    • Rotation Evaluation Options
    • Faculty Evaluation Options
    • External Assessors
    • Email Notifications in A & E
    • Administrator Use of Assessment & Evaluation
      • Admin > Assessment & Evaluation Dashboard
      • Send Reminders
      • Forwarding Tasks
      • Record Assessment
      • Reopen and Edit Completed Forms
      • Delete and Recover/Reopen Tasks
      • Extend On-Demand Task Expiry Dates
      • Trigger Assessment
      • Trigger Bulk Assessments
      • Assessment and Evaluation Badge
      • Delegations
      • Distribution Reviewer
    • Assessment and Evaluation Reports and Completed Tasks
      • Access to Completed Assessment & Evaluation Tasks and Reports
      • Evaluations Reports
      • Assessments Reports
      • Leave Reports
      • Distribution Reports
      • Weighted CSV Report
      • Sample A&E Reports
    • Faculty Use of Assessment and Evaluation
      • Completing Tasks
      • Deleting Tasks
      • Forwarding Tasks
      • Completing a Summary Assessment Task
      • Viewing Learners' Assessments (as Staff/Faculty)
    • Learner Use of Assessment and Evaluation
      • Starting an Assessment On Demand
    • FAQ
  • Competency-Based Education
    • Setting Up CBE: Overview
      • Developer Work for CBE
    • Mapping CBE Curriculum
      • Auto-Setup Curriculum Tag Sets
      • Populate Standard Key and Enabling Competencies
      • Create a Curriculum Framework
      • Curriculum Framework Tag Set Options
      • Create an Organizational Tree
      • Create a Course Tree
      • CSV formatting for Curriculum Tag Uploads
      • Additional Information for Royal College Programs
        • CBME to CBE Post-Migration Review
        • Setting up a Royal College PG Curriculum Framework
        • Importing Curriculum Tags for Royal College Programs
        • Stages Template
        • EPAs Template
        • Roles Template
        • Key Competencies Template
        • Enabling Competencies Template
        • Milestones Template
      • Import Contextual Variable Responses
        • Contextual Variable Groups
        • Reordering Contextual Variable Responses
        • Modifying Contextual Variable Responses
      • Defining and Uploading Procedure Attributes
      • Trouble Shooting Uploaded Curriculum Content
      • Curriculum Versions Overview
        • Using the Versioning Wizard
        • Form Building after Versioning
        • Resetting Learner's Curriculum Version
      • Viewing the EPA Encyclopedia and EPA Maps
      • Priority and Likelihood Ratings
    • Creating and Managing CBE Forms
      • Rating Scales
      • On-Demand Workflows
      • Supervisor Form Template
      • Rubric Forms
      • Periodic Performance Assessment (PPA) Forms
      • Procedure Form Template
      • Smart Tag Form Template
      • Field Note Form Template
      • Reordering Items on Published Forms
      • Form Embargo Option
      • Reviewing Form Feedback
      • Tracking Completion of Tasks
    • Assessment Plan Builder
    • Managing Faculty and Learners for CBE
      • Recommendations for CBE User Roles
      • Learner Level and CBE Status
      • Resetting a Learner's Curriculum Version/User Tree
      • Course Lists
      • Setting up Academic Advisor Groups
      • Managing Competency Committees
    • Initiating, Completing and Monitoring Forms
      • Initiate Assessment/Evaluation: Faculty
      • Initiate Assessment/Evaluation: Learners
      • Resident Tool: Assessor Cues
      • PAs Entering Completed Forms
      • Reopening and Editing Completed Assessments
      • Overview of Task Status
    • Reviewing Learner Progress
      • CBE Program Dashboard
      • FAQ: CBME Program Dashboard
      • CBME Visual Summary
      • CBME Learner Dashboard
      • Promoting Learners Through Stages
      • Learner Meetings Logs
      • Archived Assessments
      • Pinning Forms, Items and Comments
      • Resident Tool: Thumbs Up for Helpful Feedback
      • Milestone Report
      • Updating Learner Stages
      • Learners' Curriculum Version(s)
      • Learners' Assessments Page
    • Visual Summary Dashboards
      • Normative Assessment
      • Resident Dashboard
      • Faculty Development Dashboard
      • Program Evaluation Dashboard
      • Program Oversight Dashboard
    • Elentra With or Without CBE Enabled
  • Clinical Experience
    • Accessing My Learners in Clinical Experience
    • Logbook
      • Configure Curriculum Tags to be Loggable
      • Course Setup Required to use Logbook
      • Learner Use of Logbook
      • Logbook Reporting
    • Rotation Schedule
      • Rotation Schedules
      • Rotations
      • Blocks/Slots
      • Booking Learners into Slots
      • Viewing Existing Schedules
      • Granular Clinical Scheduling
        • Clinical Event Attendance Tracking
      • Learner View of Rotation Schedule
      • FAQ
    • Lottery
      • Lottery Glossary
      • Managing Lotteries
        • Lottery Cards
        • Creating a Lottery
        • Editing or Deleting a Lottery
      • Managing Stages
        • Stage Cards
        • Creating a Stage
        • Editing or Deleting a Stage
      • Managing Options
        • Options
        • Adding an Option Rotation
        • Editing or Deleting an Option Rotation
      • Learner Ranking
        • Ranking Interface
      • Managing Variations
        • Schedule Variations
        • Generating Schedule Variations
      • Publishing the Schedule
    • Leave Tracking
  • Clinical Courses Duty Hours Tracking
  • Meeting Logs
  • Notices
    • Creating and Managing Notices
    • User View of Notices
  • Polls
    • Creating and Managing Polls
  • Medical Student Performance Records
    • Creating and Managing MSPRs
    • Learner Use of MSPR
  • Portfolio
    • Managing Portfolios
      • Managing Portfolio Advisors
    • Viewing Portfolio Entries
    • Learner Use of the Portfolio
    • Portfolio and Gradebook Integration
  • Learning Object Repository
    • Managing Learning Objects
  • Preparing for a New Academic Year
  • Annual Reports
    • Reporting on Annual Reports
  • User Tools and Options
    • User Profile Preferences
    • User Privacy Preferences
    • User Notification Preferences
    • Organisation Switcher
    • Hide Sidebar
    • Display Style Switcher
    • Bookmarks
    • People Search
    • Permission Masks
    • RSS Feeds
    • Give Feedback!
    • My Meetings
  • System Reports
    • Learning Event Reports
    • Course Reports
    • Curriculum Reports
    • Teaching Event Reports
    • Learner Incident Reports
    • Usage Reports
    • Assessment Reports
    • External Reporting
      • AAMC CI Reporting
    • MSPR Reporting
    • Clerkship Reporting
    • Learner Reports
  • Awards
    • Creating and Managing Awards
  • Regional Education
    • Managing Regions
    • Apartments
      • Managing Learners and Accomodations
  • Rich Text Content and Accessibility Checker
  • Multiple Language Support
  • Remote Learning
    • Providing online meeting urls in Learning Events
    • Integration with Microsoft Teams
  • Glossary
  • Elentra Mobile User Guide
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On this page
  • Event Objectives
  • Contextually Link Assigned Event Tags
  • Event Objectives (Timed Release option)
  • Free-Text Objectives
  • Event Resources
  • Quick Add Option
  • 'Add a Resource' Wizard
  • Resource Sections
  • Reordering Resources

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  1. Event Pages

Event Content Tab

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Last updated 1 year ago

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The content tab of an event page is where you can provide learners with details about the contents of the event.

The first several fields on the page (date, time, duration, and location) are controlled on the event setup page and only displayed on the event content page.

Complete the remaining required information noting the following:

  • Associated Faculty: In this section any associated faculty will display. If the required database settings are enabled (events_teaching_minutes_enabled and events_teaching_minutes_self_edit_enabled), you can allow faculty to record or adjust their teaching minutes here. Faculty will only be able to adjust their own teaching minutes, with the exception of a course director who can adjust minutes for others.

  • Event Types: You can edit the event types of the content page (this allows faculty to adjust the event types in their events if you allow them to). Note that you cannot adjust the event duration on this page; if you change the event types their total time must equal the original duration. (In default Elentra faculty can adjust the learning event types in their own teaching events. This can be disabled if you only want administrative staff to have that ability.)

  • Medbiq Resources: If you are using the Curriculum Inventory Reporting Tool or your organisation is tracking Medbiquitous information you can select a MedBiquitous resource from the dropdown menu. (The list of MedBiquitous Instructional Methods can be configured in Admin>System Settings.) This information will not be visible to learners on the event page but will be reported in the Curriculum Inventory Reporting Tool.

    • If you have mapped your learning event types to MedBiq resources the mapped resources will display automatically. They can be removed from the event by clicking the small 'x'.

  • Medbiq Assessment Methods: If you are using the Curriculum Inventory Reporting Tool or your organization is tracking MedBiquitous information you can select a MedBiquitous assessment method from the dropdown menu. (The list of Medbiquitous Instructional Methods can be configured in Admin>System Settings.) This information will not be visible to learners on the event page but will be reported in the Curriculum Inventory Reporting Tool.

    • If you have mapped your learning event types to MedBiq assessment methods the mapped resources will display automatically. They can be removed from the event by clicking the small 'x'.

  • Event Description: Provide details about the event here. This information will be visible to learners on the event page and will also appear in Curriculum Search results and some reports (Curriculum Review Report, Course Summary Report). Note that this a rich text editor and you can embed media, change the font, etc.

  • Required Preparation: Provide details about what learners should do to prepare for this event. This information will be visible to learners on the event page and when they preview events from the dashboard calendar.

  • Event Keywords: This is an optional feature that can be turned on or off in your installation. Once on, it can be used to map Medical Subject Headings (MeSH) keywords to a learning event. Keywords will be displayed to the learner on the event page. If you have an organization specific list of keywords it is suggested that you build it as a curriculum tag set. The keywords feature is specific to MeSH terms. Keywords are not reflected in Curriculum Search results.

Event Objectives

Indicate which curriculum tags are addressed in this event using the curriculum tag selector.

  • The Mapping Drawer will likely be open when you land on the page, but if not, click the green arrow to open it.

  • The list of curriculum tags will automatically be filtered to the course and curriculum period the event belongs to. Optionally remove the course filter to see all tags, or switch courses to view a different subset of tags. (See additional setting option below.)

    • Click the three dots to open and close the filter selector.

  • Curriculum tags assigned to the course will display on the list individually if they were assigned to the course individually, or under their tag set name if they were added as a set.

  • Click the Back button at the top left of the mapping drawer to go back a level.

  • Click the green add icon to assign a tag to the event. Assigned tags will display on the right side under the Associated Curriculum Tags list.

  • Once a tag is assigned to an event you can optionally provide sessional free-text objective details for that tag. Information entered here will display to learners.

  • To remove a tag from an event, click the red x on the tag card.

  • To remove all tags assigned to an event, click the red x at the very bottom of the list.

If your organization's curriculum framework means that you have no need to apply the same tags assigned to a course to events, you can optionally use a database setting to turn off the automatic course filter view on the curriculum tag selector (event_objectives_filter_by_course). This will allow you to access a list of all curriculum tags with fewer clicks.

Contextually Link Assigned Event Tags

If you choose to, you can contextually link an assigned curriculum tag it to another curriculum tag. We call this context-based linking. You are essentially saying that in the context of this event, this tag maps to this tag. For example, for a specific event, "Take a history" may map to "pediatric patient" or "geriatric patient." Other examples of curriculum tags people contextually link to are integrated threads, disciplines, Bloom's taxonomy, CanMEDS roles (if not included in their objectives already), etc. Context-based linkages are not used by all organizations and are not required.

  • Context-based linkages DO NOT depend on the allowable mapping configurations set in Manage Curriculum for each tag set. You will be able to access any curriculum tag set when contextually linking.

  • Context-based linkages are not stored in Admin > Manage Curriculum and will not display there.

How to contextually link assigned curriculum tags to other tags

  • Click the link icon on an assigned curriculum tag.

  • The curriculum tag selector will open a drawer on the left specific to this contextually linked tag.

  • Search for the tag to select and click the green add button.

  • The contextually linked tag will display under the assigned curriculum tag.

  • To remove a contextually linked tag, click the 'x' beside the tag name.

  • To remove all contextually linked tags click the eraser icon and confirm your choice.

  • Close the contextual link mapping drawer to return to assigning tags to the event.

Event Objectives (Timed Release option)

If you want to delay the release of the event objectives, check the hyperlinked text "release all objectives now." This will open a menu from which you can select to delay the release of all objectives or never release the objectives. If you select delay, you will be prompted to enter a release date and time. This may be useful in the case of TBL or similar case-based learning.

Free-Text Objectives

This is an optional field that can be turned on or off in your installation using a database setting (events_freetext_objectives_enabled). If on, it allows faculty to type in objectives relevant to the event. These objectives will be displayed on the learner view of the event page and can also be viewed across an entire course using the Curriculum Review Report.

Event Resources

To add resources to an event you have two options: a Quick Add drag and drop tool and the regular Add a Resource tool. The Quick Add tool is useful for files, whereas the the regular tool allows you to add different types of resources.

Quick Add Option

Use the Quick Add tool by dragging and dropping resources into the greyed out upload area or clicking 'Browse' and selecting the files to upload.

Note that if you use the Quick Add Option on a recurring event series, the resource will be added to all events.

Before the files are added, you can decide how users will view the resource, provide a title for the file(s), and decide whether to add timed release dates (click yes to enable and then provide the appropriate dates).

If you post multiple files through the quick add tool they will all have the same settings applied to them.

'Add a Resource' Wizard

Using the Add a Resource button will allow you to upload different resource types including:

  • Audio/Video - This allows you to attach audio or video files to the event, such as a Podcast or video clip.

  • Exam/Quiz - This will direct you to the Exams page where you can select and exam and create a post for it.

  • Feedback Form - This allows you to attach a form created through the Assessment and Evaluation module to the event.

  • Lecture Notes

  • Lecture Slides

  • Link

  • LTI Providers (e.g., Quizlet, Google Classroom, etc.)

  • Online Learning Module - This allows you to attach a learning module from another vendor to the learning event using a url. You can also set whether a proxy is required to be enabled (use this if learners have to authenticate to access the learning module).

  • Other files

  • Streaming Media - This allows you to embed streaming media into the learning event Resources section using an embed code.

There are some additional resource types supported by the database and not enabled by default. They include:

  • Bring to Class

  • Homework

  • Textbook Reading

If you'd like to make these resource types available in your organization, please speak to a developer.

When a resource type is defined, it will appear as a label on the resource in the learner view of the event.

Each resource behaves a bit differently when added, but generally you can set the following parameters through the Add a Resource wizard:

  • Whether the resource is optional or required (Note that a database setting option exists to allow schools to easily change these labels as desired. Setting: event_resource_requirement_labels. This can allow a developer to update 'optional' to 'recommended', or some other language you prefer.)

  • When the resource should be accessed (before, during, or after class, or no timeframe)

  • How much time (in minutes) the learner should spend on the resource (Note that this is controlled by a database setting (events_resource_require_time_estimate) and can be changed by a developer.)

  • Whether to add timed release dates to the resource (Note that the system looks at whether a resource is to be accessed before, during, or after class and if you opt to time release resources, the system will require a time that matches the before, during, or after parameters.)

  • Whether to hide the resource from learners (this will make it accessible to faculty but not learners)

  • Whether to set the resource as published or draft (a draft resource will not be accessible to the event audience)

  • How to view the resource

  • The title and description of the resource

  • If you are adding a resource to a recurring event, you'll be able to indicate which events to apply the resource to. (New in ME 1.19 the ability to select or deselect all.)

Posting an event resource includes a copyright statement users accept by default if they proceed to post the resource.

After posting a resource to an event, you'll see it displayed on the event page. Small badges identify characteristics of the resource.

  • View a preview of the resource by clicking on the download arrow.

  • Edit an existing resource by clicking on the resource title to reopen it.

  • Delete a resource by clicking on the trashcan icon.

When resources are posted to a learning event, a tally of resources will be displayed in the learner calendar when learners mouse over an event. This gives learners a quick view of what is included in an event.

If you store estimated time to complete for event resources, there is a database setting option you can use to control whether the estimated minutes display to leaners (events_resource_display_time_estimate). Speak to a developer if you need to adjust this setting.

Resource Sections

New in ME 1.22!

Once resources are added to an event, you can optionally group them into sections. This can help organize resources to improve the learner experience.

  • Click on the file folder icon to the right of a resource to create a section or move the resource to a section.

    • Create New Section

      • Provide a section title and click 'Confirm'.

      • The newly created section will display below any other existing resources and will contain the resource from which the create action was initiated.

      • Note that a section you create in one time frame (i.e., Before Class) will be automatically available in other time frames.

    • Move to Section

      • Use the dropdown selector to choose a section to move the resource to and click 'Confirm'.

      • You will see a green success message and the resource should now display in the relevant section.

  • To remove a resource from a section, click the folder icon and click 'Remove from Selection'.

  • To edit a section name, click on the folder icon to the left of the existing section name.

  • Note that sections cannot currently be reordered and will display in the order created.

  • There is no option to delete a section, however, if you remove all resources from a section, the section will be hidden.

Reordering Resources

Introduced in ME 1.20, after event resources are added they can easily be reordered by clicking on the resource and dragging it to a new position. Please note that you can only reorder resources within their designated timeframe (e.g., Before Class, During Class) and within any application section.

Reordering resources on a recurring event series will NOT reorder resources on the other, linked events.

Example of a curriculum tag (EC 1) contextually linked to Advocacy
Input screen for delayed release of objectives
Sample file added as a resource to be completed before class (approximate time to complete: 30 min.)
Learner view of event resources with sections