Elentra ME User Documentation
Elentra ME 1.26
Elentra ME 1.26
  • Introduction
  • What's New in ME 1.26?
  • Support
    • Supported Browsers
    • Reporting Issues
    • Feature Requests
  • System Setup
    • Database Settings Options
    • Organisations
    • Assessment Types and Characteristics
    • Assessment Flag Severity
    • Assessment Response Categories
    • Bookmarks
    • Clinical Response Categories
    • Grading Scales
    • Departments
    • Email Templates
    • Hot Topics
    • Learning Event Types
    • Location Management
    • LTI Providers
    • Media Sources Management
    • Medbiquitous Tools
      • Medbiq Assessment Methods
      • Medbiqitous Instructional Methods
      • Medbiquitous Resources
    • Restricted Days
    • User Disclaimers
    • User Meta Data
  • Curriculum Management
    • Curriculum Framework Builder
    • Curriculum Layouts and Periods
    • Blocks in a Curriculum Period
    • Curriculum Tracks
    • Curriculum Map Versions
    • Curriculum Tag Sets and Curriculum Tags
    • Context-Based Linkages
    • Hot Topics
    • Curriculum Search
    • Curriculum Explorer
    • Curriculum Matrix
    • Mapping Tags to Content: Visibility and Reporting Options
  • User Management
    • Create and Manage Users
    • User Permissions
      • Clinical Faculty Checkbox
    • User Disclaimers
    • User Metadata
    • User Incidents
    • Profile Photos
  • Manage Cohorts
  • Student Management
    • Disciplinary Actions
    • Formal Remediation
    • Leaves of Absence and Off-Cycle Learners
    • Auditing A Course
    • MSPR
    • Observerships
  • Dashboard and Calendar
    • Dashboard
    • Calendar
    • Calendar Subscription
  • Communities
    • Community Types and Uses
    • Creating and Managing Communities
    • Community Pages
      • Announcements
      • Discussions
      • Document Sharing
      • Events
      • Galleries
      • Polling
      • Quizzes
      • External URL
      • BasicLTI Consumer
    • Managing Communities
      • Community Reports
      • Locking a Community
    • Subscribing to Community Notifications
    • Public/Guest Accounts
  • Courses
    • Creating Courses
    • Course Setup Tab
    • Curriculum Tags Tab
      • Copying Assigned Tags from one Curriculum Period to Another
    • Course Content Tab
    • Course Enrolment Tab
    • Course Groups Tab
    • Gradebook Tab
    • CBME Tab
    • Logbook Tab
    • Course Reports Tab
  • Course Websites
    • Creating a Course Website
    • Course Website Versioning
    • Locking a Course Website
  • Learning Events Tab
    • Learners - Bulk Download Event Files
  • Scheduling Events
    • Creating and Managing Events
    • Copying an Existing Schedule of Events
    • Recurring Events/Event Series
    • Parent Child Feature
    • Reporting on Learning Events
    • Lecture Capture
  • Event Pages
    • Learner View of Learning Events
    • Event Setup Tab
    • Event Content Tab
      • Bulk Event Feedback Management
    • Event Attendance Tab
    • Event History Tab
    • Event Statistics Tab
    • Reporting on Events
    • Recurring Events Tab
  • Units/Weeks
    • Creating Units
    • Learner View of Units
  • Cases
  • Attendance Tracking in Elentra
  • Absence Management
    • Absence Management Set Up
    • Absence Management Dashboard
    • Reporting and Tracking Absences (Learners)
    • Managing Absence Requests
    • Tracking Absences in Learning Events (Admin/Faculty)
    • Absence Management Notifications
    • Generating Reports
  • Assessment of Learners In Elentra
  • Gradebook
    • Creating Assessments
      • Collections
      • Group Assessments
      • Attaching an Exam
      • Attaching a Discussion Post
      • Attaching a Quiz
      • Manage Existing Assessments
      • Copying an Existing Gradebook
    • Considerations for Clerkship
    • Entering Grades
      • Grade Spreadsheet
      • Faculty and TAs Entering Grades
      • Grades from Exams
      • Grading Discussion Posts
      • Grades from Quizzes
    • Comments per Assessment in Gradebook
    • Drop Box Assignments
    • Document Delivery
    • View and Report on Gradebooks
    • Gradebook Calculations
    • Learner Explorer
    • Learner View of Gradebooks, Learner Explorer and Assignments
    • Group Assessments and Assignments (Learner View)
  • Exams
    • Exam Question Management
      • Exam Question Labels
      • Question Index
      • Question Groups
      • Import Exam Questions from Text Files
      • Migrating Questions from ExamSoft
      • Migrating Responses From Exam Soft
    • Create and Manage Exams
      • Export an Exam to Word (.doc) File
    • Exam Posts
    • RPNow
    • Examity
    • Safe Exam Browser
    • Respondus Lockdown Browser
    • Adjust Exam Scoring
    • Exam Reports
    • Exam History
    • Grading Exams
    • Learner View of Exam
    • Learners as Question Creators and Exam Graders
  • Team-Based Learning
  • Peer Instruction
    • Access Peer Instruction
    • Create and/or Manage a Poll
    • Attach/Detach Question(s) to a Peer Instruction
    • Manage a Peer Instruction Event
    • Peer Instruction Reports
  • Quizzes
    • Creating and Managing Quizzes
    • Learner View
  • Assessment & Evaluation
    • Required System Settings Configuration
    • Rating Scales
    • Creating and Managing Items
      • Prompted Responses
      • Items as seen in PDF
    • Forms
      • Creating and Managing Forms
      • Confidential Assessors/Evaluators
    • Form Templates
    • Distributions
      • Distribution Wizard
      • Release to Target of Individual Completed Evaluation Tasks
      • Peer Assessment Target Release Options
      • Summary Assessment Tasks
      • Date Range Distributions
      • Rotation Based Distributions
        • Support for Off-Service Rotation Assessment and Evaluation
        • Distribution Progress Report (Rotation-Based Distribution)
      • Delegation Distributions
      • Learning Event Schedule Distributions
      • Ad Hoc Distributions
      • Reciprocal Distributions
      • Managing Distributions
      • Distribution Progress Reports
    • On-Demand Workflows
    • Rotation Evaluation Options
    • Faculty Evaluation Options
    • External Assessors
    • Email Notifications in A & E
    • Administrator Use of Assessment & Evaluation
      • Admin > Assessment & Evaluation Dashboard
      • Send Reminders
      • Forwarding Tasks
      • Record Assessment
      • Reopen and Edit Completed Forms
      • Delete and Recover/Reopen Tasks
      • Extend On-Demand Task Expiry Dates
      • Trigger Assessment
      • Trigger Bulk Assessments
      • Assessment and Evaluation Badge
      • Delegations
      • Distribution Reviewer
    • Assessment and Evaluation Reports and Completed Tasks
      • Access to Completed Assessment & Evaluation Tasks and Reports
      • Evaluations Reports
      • Assessments Reports
      • Leave Reports
      • Distribution Reports
      • Weighted CSV Report
      • Sample A&E Reports
    • Faculty Use of Assessment and Evaluation
      • Completing Tasks
      • Deleting Tasks
      • Forwarding Tasks
      • Completing a Summary Assessment Task
      • Viewing Learners' Assessments (as Staff/Faculty)
    • Learner Use of Assessment and Evaluation
      • Starting an Assessment On Demand
    • FAQ
  • Competency-Based Education
    • Setting Up CBE: Overview
      • Developer Work for CBE
    • Mapping CBE Curriculum
      • Auto-Setup Curriculum Tag Sets
      • Populate Standard Key and Enabling Competencies
      • Create a Curriculum Framework
      • Curriculum Framework Tag Set Options
      • Create an Organizational Tree
      • Create a Course Tree
      • CSV formatting for Curriculum Tag Uploads
      • Additional Information for Royal College Programs
        • CBME to CBE Post-Migration Review
        • Setting up a Royal College PG Curriculum Framework
        • Importing Curriculum Tags for Royal College Programs
        • Stages Template
        • EPAs Template
        • Roles Template
        • Key Competencies Template
        • Enabling Competencies Template
        • Milestones Template
      • Import Contextual Variable Responses
        • Contextual Variable Groups
        • Reordering Contextual Variable Responses
        • Modifying Contextual Variable Responses
      • Defining and Uploading Procedure Attributes
      • Trouble Shooting Uploaded Curriculum Content
      • Curriculum Versions Overview
        • Using the Versioning Wizard
        • Form Building after Versioning
        • Resetting Learner's Curriculum Version
      • Viewing the EPA Encyclopedia and EPA Maps
      • Priority and Likelihood Ratings
    • Creating and Managing CBE Forms
      • Rating Scales
      • On-Demand Workflows
      • Supervisor Form Template
      • Rubric Forms
      • Periodic Performance Assessment (PPA) Forms
      • Procedure Form Template
      • Smart Tag Form Template
      • Field Note Form Template
      • Reordering Items on Published Forms
      • Form Embargo Option
      • Reviewing Form Feedback
      • Tracking Completion of Tasks
    • Assessment Plan Builder
    • Managing Faculty and Learners for CBE
      • Recommendations for CBE User Roles
      • Learner Level and CBE Status
      • Resetting a Learner's Curriculum Version/User Tree
      • Course Lists
      • Setting up Academic Advisor Groups
      • Managing Competency Committees
    • Initiating, Completing and Monitoring Forms
      • Initiate Assessment/Evaluation: Faculty
      • Initiate Assessment/Evaluation: Learners
      • Resident Tool: Assessor Cues
      • PAs Entering Completed Forms
      • Reopening and Editing Completed Assessments
      • Overview of Task Status
    • Reviewing Learner Progress
      • CBE Program Dashboard
      • FAQ: CBME Program Dashboard
      • CBME Visual Summary
      • CBME Learner Dashboard
      • Promoting Learners Through Stages
      • Learner Meetings Logs
      • Archived Assessments
      • Pinning Forms, Items and Comments
      • Resident Tool: Thumbs Up for Helpful Feedback
      • Milestone Report
      • Updating Learner Stages
      • Learners' Curriculum Version(s)
      • Learners' Assessments Page
    • Visual Summary Dashboards
      • Normative Assessment
      • Resident Dashboard
      • Faculty Development Dashboard
      • Program Evaluation Dashboard
      • Program Oversight Dashboard
    • Elentra With or Without CBE Enabled
  • Clinical Experience
    • Accessing My Learners in Clinical Experience
    • Logbook
      • Configure Curriculum Tags to be Loggable
      • Course Setup Required to use Logbook
      • Learner Use of Logbook
      • Logbook Reporting
    • Rotation Schedule
      • Rotation Schedules
      • Rotations
      • Blocks/Slots
      • Booking Learners into Slots
      • Viewing Existing Schedules
      • Granular Clinical Scheduling
        • Clinical Event Attendance Tracking
      • Learner View of Rotation Schedule
      • FAQ
    • Lottery
      • Lottery Glossary
      • Managing Lotteries
        • Lottery Cards
        • Creating a Lottery
        • Editing or Deleting a Lottery
      • Managing Stages
        • Stage Cards
        • Creating a Stage
        • Editing or Deleting a Stage
      • Managing Options
        • Options
        • Adding an Option Rotation
        • Editing or Deleting an Option Rotation
      • Learner Ranking
        • Ranking Interface
      • Managing Variations
        • Schedule Variations
        • Generating Schedule Variations
      • Publishing the Schedule
    • Leave Tracking
  • Clinical Courses Duty Hours Tracking
  • Meeting Logs
  • Notices
    • Creating and Managing Notices
    • User View of Notices
  • Polls
    • Creating and Managing Polls
  • Medical Student Performance Records
    • Creating and Managing MSPRs
    • Learner Use of MSPR
  • Portfolio
    • Managing Portfolios
      • Managing Portfolio Advisors
    • Viewing Portfolio Entries
    • Learner Use of the Portfolio
    • Portfolio and Gradebook Integration
  • Learning Object Repository
    • Managing Learning Objects
  • Preparing for a New Academic Year
  • Annual Reports
    • Reporting on Annual Reports
  • User Tools and Options
    • User Profile Preferences
    • User Privacy Preferences
    • User Notification Preferences
    • Organisation Switcher
    • Hide Sidebar
    • Display Style Switcher
    • Bookmarks
    • People Search
    • Permission Masks
    • RSS Feeds
    • Give Feedback!
    • My Meetings
  • System Reports
    • Learning Event Reports
    • Course Reports
    • Curriculum Reports
    • Teaching Event Reports
    • Learner Incident Reports
    • Usage Reports
    • Assessment Reports
    • External Reporting
      • AAMC CI Reporting
    • MSPR Reporting
    • Clerkship Reporting
    • Learner Reports
  • Awards
    • Creating and Managing Awards
  • Regional Education
    • Managing Regions
    • Apartments
      • Managing Learners and Accomodations
  • Rich Text Content and Accessibility Checker
  • Multiple Language Support
  • Remote Learning
    • Providing online meeting urls in Learning Events
    • Integration with Microsoft Teams
  • Glossary
  • Elentra Mobile User Guide
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On this page
  • Learner Assessments
  • Learner Reports (Aggregated)
  • Timeliness of Completion Report
  • Assessment Tools Feedback Report
  • Triggered Assessments Report
  • Triggered/Completed Assessments by Faculty Report
  • Assessment Tool Data Extract
  • Form Responses Report

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  1. Assessment & Evaluation
  2. Assessment and Evaluation Reports and Completed Tasks

Assessments Reports

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Last updated 1 year ago

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Improved in ME 1.20!

  • Updated Learner Assessments (Aggregated) Report so that administrative staff running the report can optionally see commenter names (previously ticking that checkbox had no effect).

The Assessments Reports section mostly allows you to generate reports based on assessments completed via distributions. There are some exceptions, however most reports are for distributed forms.

Learner Assessments

This report allows you to compile all assessments completed on a target in one or more courses into one or many files. It does not aggregate results, just compiles multiple forms.

  • Select a course, set a date range and select a course group (optional).

  • Select a learner.

  • Select a form (optional).

  • Click 'Download PDF(s)'.

  • Choose whether to download as one file (all forms will be stored in one file) or not (you'll download a file for each form).

A file will download to your computer with the appropriate forms included. Each form will include the target and assessor, delivery and completion date, form responses and comments, etc. The file names will be: learnerfirstname-learnerlastname-assessment-datereportrun-#.pdf. For example: earnest-acosta-assessment-20181005-1.pdf

Learner Reports (Aggregated)

Use this report to create an aggregated report on learner performance on a single form that may have been used multiple times and completed by multiple assessors. For this report, the list of learners available will depend on someone's affiliation with a course/program if they are a staff:pcoordinator or faculty:director.

  • Set the date range.

  • Select a learner.

  • Select a form.

  • Set the report parameters regarding displaying comments and averages.

    • Include Comments - Check this to include any narrative comments from tasks included in the report.

    • Unique Commenter ID - Check this to identify the authors of comments using a unique code instead of the name.

    • Include Commenter Name - Check this to include the name of comment authors.

    • Include Description - Check this to include a narrative description that will display at the top of the report.

    • Include Average - Check this to include averages across each item. Note: This option assigns a numeric value to the item response options.

      • An average and aggregate positive and negative score are available with this report.

  • Click 'Download PDF(s)'.

Timeliness of Completion Report

For use in reporting on tasks delivered to and completed by faculty. Report columns include the number of tasks delivered and completed as well as the average time to completion from delivery date and average time to completion from the end of the experience (e.g., a block) per user. It also provides an overall average across all users. Available as a PDF or CSV.

Additional details on this report:

  • shows all tasks delivered to an assessor based on the parameters set when requesting the report (i.e., course, date range, faculty member)

  • importantly, the report displays progress records per target not just a single assessment task. So if a distribution generates 15 tasks for a faculty member to complete, that might show as ‘1’ on the A&E badge, but in the Timeliness of Completion report it will show as 15 delivered tasks

  • tasks that are delegations will not display in the report (i.e., when the faculty member is the delegator)

  • tasks that are the result of delegations will show in the report (i.e., if a clinical secretary is the delegator, once she sends a task to a faculty member, it will show in the report on that faculty member)

  • if a task has expired it is included in the delivered column but not in the completed column

  • if a task has been deleted it is not included in the report

  • if a faculty member forwards a task, it is removed from their delivered count

  • if a task has been forwarded to the faculty member, it is included in the delivered column and the completed column (once applicable)

  • if a task allows for multiple assessments on the same target, the initial task will register a count of 1 in the delivered column. If 1 task is completed, the completed column will increase by 1. If additional tasks are completed beyond the first one, the delivered and completed columns will increase by 1.

To generate the report:

  • Select a course.

    • This restricts the results of the report to assessments associated with this course. If a faculty member is an assessor across multiple courses, you'd need to run multiple reports (one per course) to get an overall view of their total assessments delivered and completed.

  • Set a date range.

  • If there were external assessors used you will have the option to include externals in the report or not.

  • Select one or more users by clicking the checkbox beside each required name. Please note that if you select all faculty it can take some time for all names to appear. Please be patient! To delete a user from the report click the 'x' beside the user's name.

  • Include Average Delivery Date: Enable this if desired.

  • Click 'Download PDF(s)' or 'Download CSV(s)'.

  • The report should download to your computer.

Assessment Tools Feedback Report

For use in collating responses provided by faculty completing forms produced through form templates in the competency-based medical education module. This report aggregates comments from forms that are sent out using a distribution. When logged in as an admin. you'll see a full list of all form feedback provided thus far display on the screen.

  • Set a date range.

  • Select a course from the dropdown options.

  • Select a tool from the dropdown options.

  • Click 'Apply Filters'.

  • Results will display on the screen and you can click 'Download PDF(s)' if you need to download a copy.

  • To begin a new search be sure to click 'Reset Filters' and select a new course and/or tool as appropriate.

You can click on the page icon to the right of the feedback column to view the form being referenced.

Triggered Assessments Report

An organization must be using the rotation scheduler to use this report. This report displays the number of completed assessments over the number of triggered assessments per block for all students in a course during the selected curriculum period. Data is grouped by block, based on the selected block type. The learner is considered the target of the assessments.

  • Select a course (you can only select one).

  • Select a curriculum period.

  • Select a block template type (e.g. 1 week, 2 week). The block templates available will depend on the setup of the rotation schedule for the course.

  • Click 'Download CSV(s)'

Triggered/Completed Assessments by Faculty Report

For use in monitoring the progress of faculty in completing the tasks assigned to them.

  • Select a course.

  • Set a date range.

  • Decide whether or not to include External assessors. (This is only relevant if you allow users to send tasks to external assessors, e.g., users without an Elentra account.)

  • Select the relevant faculty (you can select more than one).

  • Click 'Download CSV(s)'.

  • A csv file will download to your computer.

Assessment Tool Data Extract

Generates one CSV file per tool (you can select multiple tools at the same time) and lists all completed instances of that tool across all learners within a custom date range. The report displays the encounter date, delivery date, and completed date for each form, as well as each form item and its associated response scale in the column header. If comments were entered for a selected response, they are included in a subsequent column. Users can opt to view only completed instances of a form or to view all instances of a form (pending, in progress, completed, and deleted).

Form Responses Report

Provides an inline overview or allows you to generate a CSV that displays all/selected assessment responses for a specified course, form, assessment status and date range.

Note that assessor and evaluator names will display in this report unless a form have been set as confidential.

Sample form produced by Learner Assessments report
Sample Timeliness of Completion Report
Sample Assessment Tools Feedback Report
Sample Completed Assessments Report