Assessment & Evaluation

New in ME 1.18!

On the Admin A&E Dashboard

• Reports tab has moved

On Users' A&E Badge

• New Prompted Responses tab (allows you to view prompted responses requiring your attention, comment on them, and see who else has/has not reviewed)

  • This is an optional setting in Elentra and needs to be enabled to use.

Reports

• Inline description of reports provided

• New Report: Assessment Tool Data Extract

• Updated Reports: Faculty Evaluation, Timeliness of Completion Report

On Forms

• Assessors/evaluators will see which items are mandatory on a form by a red asterisk

In Distributions

• Send a Summary Assessment Task - a distribution that provides access to view previously completed forms

• Provide an email address from which a distribution will be sent

• Delivery a rotation-based distribution before the start of a rotation/block

• Send a learning event-based distribution to a specific % of event attendees

• Send a date range based distribution to evaluate a course unit (must be using weeks/units)

• Specify site when creating a rotation-based distribution

• Course selected on Step 1 of distribution wizard is pre-selected in subsequent steps (but you can change as needed)

• Retire a distribution

• Specify learner levels when selecting targets (rotation-based distribution)

Notifications

• Allow a weekly reminder to be sent to delegators for tasks they have not yet delegated. (This is based on a new behind the scenes task that developer can enable, not anything in the user interface.)

There are multiple tools available to facilitate assessment and evaluation through Elentra.

• To create items and forms to assess learner performance on tasks (e.g., clinical skills and workplace based assessment), use the Assessment and Evaluation Module.

• To create items and forms to have learners evaluate courses, faculty, themselves, and other activities, use the Assessment and Evaluation Module.

• To create assessment items to use in small, low-stakes assessments use the Exams Module. (Elentra does include a Quizzes Module but we recommend you use the much newer Exams Module instead.)

• To create assessment items to use for tests and exams use the Exams Module.

• To store learner grades and facilitate faculty grading of assignments use the Gradebook feature in each course. (To allow inline faculty grading using a rubric form or similar, please note that you will build the form in Assessment and Evaluation, then attach it to a Gradebook Assessment. Only specific item types are supported on forms attached to gradebook assessments.)

Elentra ME also includes a portfolio, which some organizations may choose to use for student assessment purposes. The portfolio can be connected to a course gradebook. For more detail about the portfolio please see the Portfolio help section.

Assessment & Evaluation Module

The Assessment & Evaluation Module in Elentra is predominantly used to assess learner performance in a clinical environment, and provide multiple user groups with the ability to evaluate faculty, courses/programs, and other activities within the context of your organization. Since the Assessment and Evaluation Module essentially allows you to create forms for people to complete you could even use it to do a pre-course survey, or as a way to collect information from a group about their work plans in a collaborative activity.

To use the Assessment & Evaluation Module users must create items (e.g., questions, prompts, etc.), and create forms (a collection of items). Organizations can optionally allow users to initiate specific forms based on a form workflow (e.g. to allow learners to initiate an assessment on themselves by a faculty member), or organizations can create tasks for individuals to complete using a distribution. A distribution defines who will complete a form, when the form will be completed, and who or what the form is about.

The Assessment and Evaluation Module users also have a quick way to view their assigned tasks and administrators can monitor the completion of tasks assigned to others.

Reporting exists to view and in some cases export the results of various assessments and evaluations.

The Competency-Based Medical Education module also includes a variety of form templates for use. There is no user interface to configure form templates at this point. For instructions specific to Competency-Based Medical Education, please see the CBME tab.