Elentra ME User Documentation
Elentra ME 1.18
Elentra ME 1.18
  • Introduction
  • What's New in ME 1.18?
  • Support
    • Supported Browsers
    • Reporting Issues
    • Elentra Learn Webinars
    • Feature Requests
  • System Setup
    • System Settings (Database)
    • Organisations
    • Assessment Types and Characteristics
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    • Clinical Response Categories
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      • Medbiq Assessment Methods
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    • Restricted Days
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  • Curriculum Management
    • Curriculum Layouts and Periods
    • Blocks in a Curriculum Period
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  • User Management
    • Create Users
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    • Disciplinary Actions
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    • Auditing A Course
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  • Absence Management
    • Absence Management Set Up
    • Reporting and Tracking Absences (Learners)
    • Managing Absence Requests
    • Tracking Absences in Learning Events (Admin/Faculty)
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    • Generating Reports
  • Communities
    • Community Types and Uses
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  • Courses
    • Creating Courses
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      • Copying Assigned Tags from one Curriculum Period to Another
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  • Gradebook
    • Creating Assessments
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      • Group Assessments
      • Attaching a Quiz
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      • Managing Existing Assessments
      • Copying an Existing Gradebook
    • Entering Grades
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  • Learning Events Tab
  • Scheduling Events
    • Creating and Managing a Schedule
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  • Event Pages
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    • Event Setup Tab
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    • Event Statistics Tab
    • Reporting on Events
    • Recurring Events Tab
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    • Calendar Subscription
  • Units/Weeks
    • Creating Units
    • Learner View of Units
  • Cases
  • Clinical Experience
    • Accessing My Learners in Clinical Experience
    • Logbook
      • Configure Curriculum Tags to be Loggable
      • Course Setup Required to use Logbook
      • Learner Use of Logbook
      • Logbook Reporting
    • Rotation Schedule
      • Rotation Schedules
      • Rotations
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        • Clinical Event Attendance Tracking
      • Learner View of Rotation Schedule
      • FAQ
    • Lottery
      • Managing Lotteries
        • Lottery Cards
        • Creating a Lottery
        • Editing or Deleting a Lottery
      • Managing Stages
        • Stage Cards
        • Creating a Stage
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        • Options
        • Adding an Option Rotation
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        • Ranking Interface
      • Managing Variations
        • Schedule Variations
        • Generating Schedule Variations
      • Publishing the Schedule
    • Leave Tracking
  • Clinical Courses Duty Hours Tracking
  • Assessment & Evaluation
    • System Settings
    • Rating Scales
    • Creating and Managing Items
      • Items as seen in PDF
    • Creating and Managing Forms
    • Form Templates
    • Distributions
      • Rotation Based Distributions
        • Support for Off-Service Rotation Assessment and Evaluation
        • Distribution Report (Rotation Based)
      • Delegation Distributions
      • Learning Event Schedule Distribution
      • Date Range Distribution
      • Ad Hoc Distribution
      • Summary Assessment Tasks
      • Optionally Release Completed Evaluation Tasks
      • Feedback Options (Distribution Step 4)
      • Target and Task Release Options (Step 5)
      • Distribution Reports
      • Retiring and Deleting Distributions
    • On-Demand Workflows
    • Standard Rotation and Faculty Evaluation Options
      • On-demand Standard Rotation and Faculty Evaluations
      • Automated Standard Rotation Evaluations
    • Administrator Use
      • Admin > Assessment & Evaluation Dashboard
      • Send Reminders
      • Forward Tasks
      • Record Assessment
      • Reopen and Edit Completed Forms
      • Delete and Recover/Reopen Tasks
      • Trigger Assessment
      • Trigger Bulk Assessments
      • Assessment and Evaluation Badge
      • Delegations
      • Distribution Reviewer
    • Reports
      • Access to A&E Reports
      • Evaluations Reports
      • Assessments Reports
      • Leave Reports
      • Distribution
      • Weighted CSV Report
      • Sample A&E Reports
    • External Assessors
    • Email Notifications in A & E
    • FAQ
    • Faculty Use of Assessment and Evaluation
      • Deleting Tasks
      • Forwarding Tasks
      • Completing a Head Form Task
      • Viewing Learners' Assessments (as Staff/Faculty)
    • Learner Use of Assessment and Evaluation
      • Starting an Assessment On Demand
  • Competency-Based Medical Education
    • Setting Up CBME: Overview
    • Mapping Curriculum
      • Auto-Setup Curriculum Tag Sets
      • Populate Standard Key and Enabling Competencies
      • Accessing Templates for Importing CBME Data
      • Import EPAs
      • Choose Competency and Curriculum Tag Options
      • Import Key Competencies (Program-Specific)
      • Import Enabling Competencies (Program-Specific)
      • Import Milestones
      • Import Enabling Competencies Mapping Template
      • Modifying Uploaded Templates
      • Import Contextual Variable Responses
        • Contextual Variable Groups
        • Reordering Contextual Variable Responses
        • Modifying Contextual Variable Responses
      • Defining and Uploading Procedure Attributes
      • Trouble Shooting EPA Content
      • Mapping Additional EPAs After Importing Templates
      • Editing Existing EPAs
      • Setting Priority EPAs and Likelihood
      • Viewing the EPA Encyclopedia and EPA Maps
    • Assessment Plan Builder
    • EPA Versions - Overview
      • Using the Versioning Wizard
      • Form Building with Versioning
    • Managing Faculty and Residents
      • Recommendations for CBME User Roles
      • Learner Levels
      • Course Lists
      • Setting up Academic Advisor Groups
      • Managing Competency Committees
    • Forms/Tools: Introduction
    • Creating and Managing Forms
      • Rating Scales
      • Supervisor Form Template
      • Procedure Form Template
      • Field Note Form Template
      • Rubric Forms
      • Periodic Performance Assessment (PPA) Forms
      • Reordering Items on Published Forms
      • On-Demand Workflows
      • Reviewing Form Feedback
      • Tracking Completion of Tasks and Forms
    • Initiating, Completing and Monitoring Forms
      • Initiate Assessment/Evaluation: Faculty
      • Initiate Assessment/Evaluation: Learners
      • Resident Tool: Assessor Cues
      • PAs Entering Completed Forms
      • Reopening and Editing Completed Assessments
      • Overview of Task Status
    • Reviewing Resident Progress
      • CBME Program Dashboard
      • FAQ: CBME Program Dashboard
      • CBME Learner Dashboard
      • Archived Assessments
      • Learners' Assessments Page
      • Promoting Learners Through Stages
      • Updating Learner Stages
      • Meeting Logs
      • Milestone Report
      • Pinning Forms, Items and Comments
      • Resident Tool: Thumbs Up for Helpful Feedback
  • Exams
    • Exam Questions
    • Importing Exam Questions
    • Creating and Managing Exams
    • Exam Information and Settings
    • Exam Posts
    • RPNow
    • Examity
    • Safe Exam Browser
    • Adjust Exam Scoring
    • Exam Reports
    • Exam History
    • Grading Exams
    • Learner View of Exam
    • Student Admin
  • Quizzes
    • Creating and Managing Quizzes
    • Learner View
  • Dashboard Notices
    • Creating and Managing Notices
    • User View of Notices
  • Polls
    • Creating and Managing Polls
  • Medical Student Performance Records
    • Creating and Managing MSPRs
    • Learner Use of MSPR
  • Portfolio
    • Managing Portfolios
      • Managing Portfolio Advisors
    • Viewing Portfolio Entries
    • Learner Use of the Portfolio
    • Portfolio and Gradebook Integration
  • Learning Object Repository
    • Managing Learning Objects
  • Annual Reports
    • Reporting on Annual Reports
  • User Tools and Options
    • User Profile Preferences
    • User Privacy Preferences
    • User Notification Preferences
    • Organisation Switcher
    • Learners - Bulk Download Event Files
    • Hide Sidebar
    • Display Style Switcher
    • Bookmarks
    • People Search
    • Permission Masks
    • RSS Feeds
    • Give Feedback!
  • System Reports
    • Curriculum Reports
    • Teaching Event Reports
    • Learner Incident Reports
    • Usage Reports
    • Assessment Reports
    • External Reporting
    • MSPR Reporting
    • Learner Reports
  • Awards
    • Creating and Managing Awards
  • Regional Education
    • Managing Regions
    • Apartments
      • Managing Learners and Accomodations
  • Rich Text Content and Accessibility Checker
  • Multiple Language Support
  • Remote Learning
    • Providing online meeting urls in Learning Events
  • Preparing for a New Academic Year
  • Glossary
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On this page
  • Learner Assessments
  • Learner Reports (Aggregated)
  • Timeliness of Completion Report
  • Assessment Tools Feedback Report
  • Triggered Assessments Report
  • Completed Assessments Report
  • Assessment Tool Data Extract

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  1. Assessment & Evaluation
  2. Reports

Assessments Reports

PreviousEvaluations ReportsNextLeave Reports

Last updated 5 years ago

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New in ME 1.18!

  • Report descriptions included inline

  • Timeliness of Completion Report available as a CSV

  • New report added: Assessment Tool Data Extract

The Assessments Reports section mostly allows you to generate reports based on assessments completed via distributions. There are some exceptions, however most reports are for distributed forms.

Learner Assessments

This report allows you to compile all assessments completed on a target in one or more courses into one or many files. It does not aggregate results, just compiles multiple forms.

  • Select a course, set a date range and select a course group (optional).

  • Select a learner.

  • Select a form (optional).

  • Click 'Download PDF(s)'.

  • Choose whether to download as one file (all forms will be stored in one file) or not (you'll download a file for each form).

A file will download to your computer with the appropriate forms included. Each form will include the target and assessor, delivery and completion date, form responses and comments, etc. The file names will be: learnerfirstname-learnerlastname-assessment-datereportrun-#.pdf. For example: earnest-acosta-assessment-20181005-1.pdf

Learner Reports (Aggregated)

Use this report to create an aggregated report on learner performance on a single form that may have been used multiple times and completed by multiple assessors. For this report, the list of learners available will depend on someone's affiliation with a course/program if they are a staff:pcoordinator or faculty:director.

  • Set the date range.

  • Select a learner.

  • Select a form.

  • Set the report parameters regarding displaying comments and averages.

  • Click 'Download PDF(s)'.

An average and aggregate positive and negative score are available with this report. This report will not include learner names beside comments, even if you check off the commenter name option when setting the report options.

Please note that if in the distribution for a form, you set comments to be identifiable, learners themselves will be able to view commenter names when they self-report the form results as seen below.

Timeliness of Completion Report

For use in reporting on tasks delivered to and completed by faculty. Report columns include the number of tasks delivered and completed as well as the average time to completion from delivery date and average time to completion from the end of the experience (e.g., a block) per user. It also provides an overall average across all users. Available as a PDF or CSV.

  • Select a course.

  • Set a date range.

  • If there were external assessors used you will have the option to include externals in the report or not.

  • Select one or more users by clicking the checkbox beside each required name. Please note that if you select all faculty it can take some time for all names to appear. Please be patient! To delete a user from the report click the 'x' beside the user's name.

  • Include Average Delivery Date: Enable this if desired.

  • Click 'Download PDF(s)' or 'Download CSV(s)'.

  • The report should download to your computer.

Assessment Tools Feedback Report

For use in collating responses provided by faculty completing forms produced through form templates in the competency-based medical education module. This report aggregates comments from forms that are sent out using a distribution. When logged in as an admin. you'll see a full list of all form feedback provided thus far display on the screen.

  • Set a date range.

  • Select a course from the dropdown options.

  • Select a tool from the dropdown options.

  • Click 'Apply Filters'.

  • Results will display on the screen and you can click 'Download PDF(s)' if you need to download a copy.

  • To begin a new search be sure to click 'Reset Filters' and select a new course and/or tool as appropriate.

You can click on the page icon to the right of the feedback column to view the form being referenced.

Triggered Assessments Report

An organization must be using the rotation scheduler to use this report. This report displays the number of completed assessments over the number of triggered assessments per block for all students in a course during the selected curriculum period. Data is grouped by block, based on the selected block type. The learner is considered the target of the assessments.

  • Select a course (you can only select one).

  • Select a curriculum period.

  • Select a block template type (e.g. 1 week, 2 week). The block templates available will depend on the setup of the rotation schedule for the course.

  • Click 'Download CSV(s)'

Completed Assessments Report

We plan to rename this the Triggered/Completed Assessments by Faculty Report.

For use in monitoring the progress of faculty in completing the tasks assigned to them.

  • Select a course.

  • Set a date range.

  • Decide whether or not to include External assessors. (This is only relevant if you allow users to send tasks to external assessors, e.g., users without an Elentra account.)

  • Select the relevant faculty (you can select more than one).

  • Click 'Download CSV(s)'.

  • A csv file will download to your computer.

Assessment Tool Data Extract

Generates one CSV file per tool (you can select multiple tools at the same time) and lists all completed instances of that tool across all learners within a custom date range. The report displays the encounter date, delivery date, and completed date for each form, as well as each form item and its associated response scale in the column header. If comments were entered for a selected response, they are included in a subsequent column. Users can opt to view only completed instances of a form or to view all instances of a form (pending, in progress, completed, and deleted).

Sample form produced by Learner Assessments report
Sample Timeliness of Completion Report
Sample Assessment Tools Feedback Report
Sample Completed Assessments Report