Elentra ME User Documentation
Elentra ME 1.18
Elentra ME 1.18
  • Introduction
  • What's New in ME 1.18?
  • Support
    • Supported Browsers
    • Reporting Issues
    • Elentra Learn Webinars
    • Feature Requests
  • System Setup
    • System Settings (Database)
    • Organisations
    • Assessment Types and Characteristics
    • Assessment Flag Severity
    • Assessment Response Categories
    • Clinical Response Categories
    • Grading Scales
    • Departments
    • Hot Topics
    • Learning Event Types
    • Location Management
    • LTI Providers
    • Bookmarks
    • Medbiquitous Tools
      • Medbiq Assessment Methods
      • Medbiqitous Instructional Methods
      • Medbiquitous Resources
    • Restricted Days
    • User Disclaimers
    • User Meta Data
  • Curriculum Management
    • Curriculum Layouts and Periods
    • Blocks in a Curriculum Period
    • Curriculum Tracks
    • Curriculum Map Versions
    • Curriculum Tag Sets and Curriculum Tags
    • Context-Based Linkages
    • Hot Topics
    • Curriculum Search
    • Curriculum Explorer
    • Curriculum Matrix
  • User Management
    • Create Users
      • Student Admin
    • User Permissions
      • Clinical Faculty Checkbox
    • User Disclaimers
    • User Metadata
    • User Incidents
    • Profile Photos
  • Manage Cohorts
  • Student Management
    • Disciplinary Actions
    • Formal Remediation
    • Leaves of Absence and Off-Cycle Learners
    • Auditing A Course
    • MSPR
    • Observerships
  • Absence Management
    • Absence Management Set Up
    • Reporting and Tracking Absences (Learners)
    • Managing Absence Requests
    • Tracking Absences in Learning Events (Admin/Faculty)
    • Absence Management Notifications
    • Generating Reports
  • Communities
    • Community Types and Uses
    • Creating a Community
    • Community Pages
      • Announcements
      • Discussions
      • Document Sharing
      • Events
      • Galleries
      • Polling
      • Quizzes
      • External URL
      • BasicLTI Consumer
    • Managing Communities
      • Locking a Community
    • Subscribing to Community Notifications
    • Public/Guest Accounts
  • Courses
    • Creating Courses
    • Course Setup
    • Curriculum Tags
      • Copying Assigned Tags from one Curriculum Period to Another
    • Course Content
    • Course Enrolment
    • Course Groups
    • Gradebook
    • CBME
    • Logbook
    • Reports
    • Course Website
      • Course Website Versioning
      • Locking a Course Website
  • Gradebook
    • Creating Assessments
      • Collections
      • Group Assessments
      • Attaching a Quiz
      • Attaching an Exam
      • Managing Existing Assessments
      • Copying an Existing Gradebook
    • Entering Grades
      • Faculty and TAs Entering Grades
      • Grades from Exams
      • Grades from Quizzes
    • Drop Box Assignments
    • Document Delivery
    • Viewing and Reporting on Gradebooks
    • Learner Explorer
    • Comments in Gradebook
    • Learner View of Gradebooks and Assignments
  • Learning Events Tab
  • Scheduling Events
    • Creating and Managing a Schedule
    • Copying an Existing Schedule of Events
    • Recurring Events/Event Series
    • Parent Child Feature
    • Lecture Capture
  • Event Pages
    • Learner View of Learning Events
    • Event Setup Tab
    • Event Content Tab
    • Event Attendance Tab
    • Event History Tab
    • Event Statistics Tab
    • Reporting on Events
    • Recurring Events Tab
  • Dashboard and Calendar
    • Calendar Subscription
  • Units/Weeks
    • Creating Units
    • Learner View of Units
  • Cases
  • Clinical Experience
    • Accessing My Learners in Clinical Experience
    • Logbook
      • Configure Curriculum Tags to be Loggable
      • Course Setup Required to use Logbook
      • Learner Use of Logbook
      • Logbook Reporting
    • Rotation Schedule
      • Rotation Schedules
      • Rotations
      • Slots
      • Booking Learners into Slots
      • Viewing Existing Schedules
      • Granular Clinical Scheduling
        • Clinical Event Attendance Tracking
      • Learner View of Rotation Schedule
      • FAQ
    • Lottery
      • Managing Lotteries
        • Lottery Cards
        • Creating a Lottery
        • Editing or Deleting a Lottery
      • Managing Stages
        • Stage Cards
        • Creating a Stage
        • Editing or Deleting a Stage
      • Managing Options
        • Options
        • Adding an Option Rotation
        • Editing or Deleting an Option Rotation
      • Learner Ranking
        • Ranking Interface
      • Managing Variations
        • Schedule Variations
        • Generating Schedule Variations
      • Publishing the Schedule
    • Leave Tracking
  • Clinical Courses Duty Hours Tracking
  • Assessment & Evaluation
    • System Settings
    • Rating Scales
    • Creating and Managing Items
      • Items as seen in PDF
    • Creating and Managing Forms
    • Form Templates
    • Distributions
      • Rotation Based Distributions
        • Support for Off-Service Rotation Assessment and Evaluation
        • Distribution Report (Rotation Based)
      • Delegation Distributions
      • Learning Event Schedule Distribution
      • Date Range Distribution
      • Ad Hoc Distribution
      • Summary Assessment Tasks
      • Optionally Release Completed Evaluation Tasks
      • Feedback Options (Distribution Step 4)
      • Target and Task Release Options (Step 5)
      • Distribution Reports
      • Retiring and Deleting Distributions
    • On-Demand Workflows
    • Standard Rotation and Faculty Evaluation Options
      • On-demand Standard Rotation and Faculty Evaluations
      • Automated Standard Rotation Evaluations
    • Administrator Use
      • Admin > Assessment & Evaluation Dashboard
      • Send Reminders
      • Forward Tasks
      • Record Assessment
      • Reopen and Edit Completed Forms
      • Delete and Recover/Reopen Tasks
      • Trigger Assessment
      • Trigger Bulk Assessments
      • Assessment and Evaluation Badge
      • Delegations
      • Distribution Reviewer
    • Reports
      • Access to A&E Reports
      • Evaluations Reports
      • Assessments Reports
      • Leave Reports
      • Distribution
      • Weighted CSV Report
      • Sample A&E Reports
    • External Assessors
    • Email Notifications in A & E
    • FAQ
    • Faculty Use of Assessment and Evaluation
      • Deleting Tasks
      • Forwarding Tasks
      • Completing a Head Form Task
      • Viewing Learners' Assessments (as Staff/Faculty)
    • Learner Use of Assessment and Evaluation
      • Starting an Assessment On Demand
  • Competency-Based Medical Education
    • Setting Up CBME: Overview
    • Mapping Curriculum
      • Auto-Setup Curriculum Tag Sets
      • Populate Standard Key and Enabling Competencies
      • Accessing Templates for Importing CBME Data
      • Import EPAs
      • Choose Competency and Curriculum Tag Options
      • Import Key Competencies (Program-Specific)
      • Import Enabling Competencies (Program-Specific)
      • Import Milestones
      • Import Enabling Competencies Mapping Template
      • Modifying Uploaded Templates
      • Import Contextual Variable Responses
        • Contextual Variable Groups
        • Reordering Contextual Variable Responses
        • Modifying Contextual Variable Responses
      • Defining and Uploading Procedure Attributes
      • Trouble Shooting EPA Content
      • Mapping Additional EPAs After Importing Templates
      • Editing Existing EPAs
      • Setting Priority EPAs and Likelihood
      • Viewing the EPA Encyclopedia and EPA Maps
    • Assessment Plan Builder
    • EPA Versions - Overview
      • Using the Versioning Wizard
      • Form Building with Versioning
    • Managing Faculty and Residents
      • Recommendations for CBME User Roles
      • Learner Levels
      • Course Lists
      • Setting up Academic Advisor Groups
      • Managing Competency Committees
    • Forms/Tools: Introduction
    • Creating and Managing Forms
      • Rating Scales
      • Supervisor Form Template
      • Procedure Form Template
      • Field Note Form Template
      • Rubric Forms
      • Periodic Performance Assessment (PPA) Forms
      • Reordering Items on Published Forms
      • On-Demand Workflows
      • Reviewing Form Feedback
      • Tracking Completion of Tasks and Forms
    • Initiating, Completing and Monitoring Forms
      • Initiate Assessment/Evaluation: Faculty
      • Initiate Assessment/Evaluation: Learners
      • Resident Tool: Assessor Cues
      • PAs Entering Completed Forms
      • Reopening and Editing Completed Assessments
      • Overview of Task Status
    • Reviewing Resident Progress
      • CBME Program Dashboard
      • FAQ: CBME Program Dashboard
      • CBME Learner Dashboard
      • Archived Assessments
      • Learners' Assessments Page
      • Promoting Learners Through Stages
      • Updating Learner Stages
      • Meeting Logs
      • Milestone Report
      • Pinning Forms, Items and Comments
      • Resident Tool: Thumbs Up for Helpful Feedback
  • Exams
    • Exam Questions
    • Importing Exam Questions
    • Creating and Managing Exams
    • Exam Information and Settings
    • Exam Posts
    • RPNow
    • Examity
    • Safe Exam Browser
    • Adjust Exam Scoring
    • Exam Reports
    • Exam History
    • Grading Exams
    • Learner View of Exam
    • Student Admin
  • Quizzes
    • Creating and Managing Quizzes
    • Learner View
  • Dashboard Notices
    • Creating and Managing Notices
    • User View of Notices
  • Polls
    • Creating and Managing Polls
  • Medical Student Performance Records
    • Creating and Managing MSPRs
    • Learner Use of MSPR
  • Portfolio
    • Managing Portfolios
      • Managing Portfolio Advisors
    • Viewing Portfolio Entries
    • Learner Use of the Portfolio
    • Portfolio and Gradebook Integration
  • Learning Object Repository
    • Managing Learning Objects
  • Annual Reports
    • Reporting on Annual Reports
  • User Tools and Options
    • User Profile Preferences
    • User Privacy Preferences
    • User Notification Preferences
    • Organisation Switcher
    • Learners - Bulk Download Event Files
    • Hide Sidebar
    • Display Style Switcher
    • Bookmarks
    • People Search
    • Permission Masks
    • RSS Feeds
    • Give Feedback!
  • System Reports
    • Curriculum Reports
    • Teaching Event Reports
    • Learner Incident Reports
    • Usage Reports
    • Assessment Reports
    • External Reporting
    • MSPR Reporting
    • Learner Reports
  • Awards
    • Creating and Managing Awards
  • Regional Education
    • Managing Regions
    • Apartments
      • Managing Learners and Accomodations
  • Rich Text Content and Accessibility Checker
  • Multiple Language Support
  • Remote Learning
    • Providing online meeting urls in Learning Events
  • Preparing for a New Academic Year
  • Glossary
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On this page
  • How to import existing questions from a text file
  • Additional formatting information about importing questions from a text document
  • How to import existing questions from ExamSoft
  • Flagged Questions

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  1. Exams

Importing Exam Questions

Options exist to copy and paste existing questions into a text box, or migrate questions, images, and responses from another exam management tool.

How to import existing questions from a text file

  • Navigate to Admin>Manage Exams.

  • Click on ‘Questions’ from the left sidebar Manage Exams section.

  • Click on the Import sub-tab.

  • Select a destination folder from the dropdown menu.

  • Paste in the question(s) text. Note that specific formatting required.

Question type is required for each question. To format your question types, begin with “type:” followed by a space and then one of the following question type codes: mc_h Multiple Choice Horizontal mc_v Multiple Choice Vertical short Short Answer essay Essay match Matching text Text mc_h_m Multiple Choice Horizontal (multiple responses) mc_v_m Multiple Choice Vertical (multiple responses) fnb Fill in the Blank

You can also indicate the following information for any question, although it is optional:

  • description (this is short description or title of the question)

  • rationale

  • correct_text (this can be used for short answer or essay questions)

  • code 


  • locked response(s) - this allows you to lock a response option on a question if you intend to randomize question response options when you post the exam

Example: 1. Which are vowels? a. a b. e c. i d. All of the above answer: d type: mc_v folder: /some/folder locked: d

  • curriculum tags - this allows you to import curriculum tags with your questions. To use this feature you need to know the curriculum tag id. These can be found in Admin>Manage Curriculum. When you open a curriculum tag set, toggle to the table view of curriculum tags (use icons beside 'Add Tag'), and if ID is not a visible field, add a column by clicking the columns selector (under the Import from CSV button) and adding the ID column. To the question text add a line formatted like this: curriculum_tags: 1024, 1025

Additional formatting information about importing questions from a text document

Each question shows the minimal amount of information required. It is recommended that you also provide description, rationale, etc.

Multiple Choice Vertical Multiple choice vertical questions have a type of "mc_v". They include one or more answer choices, and an attribute "answer" for the letter of the correct answer. An example is shown below.

  1. What is your favorite color? a. red b. green c. blue

answer: a type: mc_v folder: /some/folder

Multiple Choice Vertical (multiple responses) Multiple choice vertical questions with multiple responses have a type of "mc_v_m". They include one or more answer choices, and one or more "answer" attributes for the letter(s) of the correct answer(s). An example is shown below.

  1. Which of these are blue? a. sky b. ocean c. trees

answer: a answer: b or answer: a, b type: mc_v_m folder: /some/folder

Multiple Choice Horizontal Multiple choice horizontal questions follow the same format as multiple choice vertical, but with a type of "mc_h". They can have 5 answer choices at most. An example is shown below. Note that questions presented in horizontal view to learners will not have the strikethrough feature available when learners take an exam.

  1. What is your favorite color? a. red b. green c. blue

answer: a type: mc_h folder: /some/folder

Multiple Choice Horizontal (multiple responses) Multiple choice horizontal questions with multiple responses have a type of "mc_h_m". They include 1-5 answer choices, and one or more "answer" attributes for the letter(s) of the correct answer(s). An example is shown below. Note that questions presented in horizontal view to learners will not have the strikethrough feature available when learners take an exam.

  1. Which of these are blue? a. sky b. ocean c. trees

answer: a answer: b or answer: a, b type: mc_h_m folder: /some/folder

Short Answer Short answer questions have a type of "short" and require only the question stem although it is recommended to provide correct text and rationale. An example is shown below.

  1. Where is your favorite color? type: short folder: /some/folder

Essay Essay questions have a type of "essay" and require only the question stem although it is recommended to provide correct text and rationale. An example is shown below.

  1. What is your favorite color and why (3-5 sentences)? type: essay folder: /some/folder

Matching Matching questions have a type of "match". They have one or more answer choices, one or more item stems, and the same number of correct answers as item stems. The answer choices are shown as options for each item stem. The item stems are a piece of text or a question that corresponds to one of the answer choices. The correct answer for an item stem is identified by the answer choice's letter. The correct answer attributes are assumed to be in the same order as the item stem attributes. An example is shown below. Note that when learners answer this type of question the system does not automatically eliminate responses (i.e., a learner can put answer c as a match for multiple stems). When scoring a matching question the system uses an all or none system (for questions where you can give partial scores use multiple choice, multiple responses).

  1. This is the matching question stem. a. This is the first answer choice. b. This is the second answer choice. c. This is the third answer choice. item: This is the first item stem, its correct answer is choice C. answer: c item: This is the second item stem, its correct answer is choice A. answer: a type: match folder: /some/folder

Text Text questions are not questions at all; they are generally used as instruction text for further questions. Text questions have a type of "text" and require no other special attributes. An example is shown below.

  1. The next three questions cover the following scenario: A patient arrives at your family medicine clinic at 2:30 on a Friday afternoon... type: text folder: /some/folder

Fill in the Blank Fill in the blank questions have a type of "fnb". The blanks are indicated by the string "?" in the question stem. Fill in the blank questions can have an "answer" attribute for each blank indicating possible correct answers for that blank; the possible correct answers are separated by pipe characters, "|". These "answer" attributes refer to the blanks in order. An example is shown below, in which the first blank has possible correct answers of "woodchuck", "beaver", or "marmot", and the second blank has possible correct answers of "woodchuck", "hamster", and "groundhog".

  1. How much wood could a ? chuck if a ? could chuck wood? answer: woodchuck|beaver|marmot answer: woodchuck|hamster|groundhog type: fnb folder: /some/folder

How to import existing questions from ExamSoft

Migrate Questions (only available to Medtech Admin) To import existing questions from another exam management tool, navigate to Admin>Manage Exams>Questions and click on Migrate Q’s. Indicate a folder you wish to populate and attach the appropriate file noting the requirement for plain text format. (See additional migration instructions here.) Then, click ‘Import Questions.’

Migrate Images (only available to Medtech Admin) To import existing images from another exam management tool, click on the Migrate Images tab. Attach the appropriate file noting the requirement for HTML format (should they select a folder or is there a question id it looks for?). Then, click ‘Import Question Images.’

Migrate Responses (only available to Medtech Admin) To import existing responses from another exam management tool, click on the Migrate Responses tab. Attach the appropriate file noting the requirement for plain text format (should they select a folder or is there a question id it looks for?). Then, click ‘Import Responses.’

Flagged Questions

If you are in an admin role and have imported questions from ExamSoft you may see some questions display under Flagged Questions. If you tried to import any questions from ExamSoft which were NOT multiple choice you'll need to review them in the Flagged Questions tab. Similarly, questions with images attached will also appear here. Non multiple choice questions are flagged because the import system can't tell if they were supposed to be matching, fill in the blank, or essay type questions. By default they are given a type of essay but this will need to be changed for matching or fill in the blank question types.

  • If the question is correct, you can click the flag icon in the top right corner to unflag it.

  • If the question needs to be edited, you can click the pencil icon in the top right corner. Saving an edited question automatically unflags the question.

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Last updated 5 years ago

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