Curriculum Layouts and Periods

Curriculum layouts define the general blocks of time used within an organization to manage teaching and learning. Examples include year, term, semester, phase, blocks, etc. Courses, modules, or whatever more granular units of instruction are called at your institution live within a curriculum layout.

Within each curriculum layout, curriculum periods are added. A curriculum period has a defined start and end date and is often associated with a specific cohort of learners. An example of three curriculum periods within one layout would be:

  • Term 1 Class of 2021, Sept. 2017-Dec. 2017

  • Term 1 Class of 2020, Sept. 2016-Dec. 2016

  • Term 1 Class of 2019, Sept. 2015-Dec. 2015

One curriculum layout can have multiple curriculum periods. Curriculum periods are required when creating the audience and enrolment for courses/programs and multiple features and reports in Elentra rely on curriculum periods to filter information.

How to create curriculum layouts

  • Navigate to Admin>Manage Curriculum.

  • Click 'Curriculum Layout' from the left sidebar.

  • Click 'Add Layout'.

  • Complete the required information, noting the following: Curriculum Level: This field collects data but is not used elsewhere in the system. There is currently no user interface to change these levels. You may see preclinical/clinical or Undergraduate/Postgraduate depending on which version of Elentra you are using.

  • Click 'Save' or immediately add curriculum periods and then save your work.

How to create curriculum periods

  • From the Curriculum Layout page, click on an existing curriculum layout.

  • Click 'Add Curriculum Period'.

  • In the line added below, adjust the start and end date for the curriculum period, add a title (e.g. the relevant cohort), and leave the final column as active.

  • Scroll up if necessary and click 'Save'.

How to reorder the appearance of curriculum layouts on the screen

  • Click on and drag a curriculum layout row to the appropriate place in the list and then click 'Save Ordering'.

How to delete a curriculum layout

  • Click the checkbox beside the layout you wish to delete.

  • Click 'Delete Selected'.

How to delete curriculum periods

  • From the Curriculum Layout page, click on an existing curriculum layout.

  • Click the checkbox beside the curriculum period you want to delete.

  • Click 'Deactivate'.

Block schedule feature

If a specific curriculum period is a time when learners will participate in clinical learning experiences, you can automatically create a block schedule to apply to that curriculum period. This allows for easy scheduling of clinical learning experiences. Detailed instructions for this process are included in the Curriculum>Rotation Blocks help section.

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