Assessments Reports

New in ME 1.18!

  • Report descriptions included inline

  • Timeliness of Completion Report available as a CSV

  • New report added: Assessment Tool Data Extract

The Assessments Reports section mostly allows you to generate reports based on assessments completed via distributions. There are some exceptions, however most reports are for distributed forms.

Learner Assessments

This report allows you to compile all assessments completed on a target in one or more courses into one or many files. It does not aggregate results, just compiles multiple forms.

  • Select a course, set a date range and select a course group (optional).

  • Select a learner.

  • Select a form (optional).

  • Click 'Download PDF(s)'.

  • Choose whether to download as one file (all forms will be stored in one file) or not (you'll download a file for each form).

A file will download to your computer with the appropriate forms included. Each form will include the target and assessor, delivery and completion date, form responses and comments, etc. The file names will be: learnerfirstname-learnerlastname-assessment-datereportrun-#.pdf. For example: earnest-acosta-assessment-20181005-1.pdf

Learner Reports (Aggregated)

Use this report to create an aggregated report on learner performance on a single form that may have been used multiple times and completed by multiple assessors. For this report, the list of learners available will depend on someone's affiliation with a course/program if they are a staff:pcoordinator or faculty:director.

  • Set the date range.

  • Select a learner.

  • Select a form.

  • Set the report parameters regarding displaying comments and averages.

  • Click 'Download PDF(s)'.

An average and aggregate positive and negative score are available with this report. This report will not include learner names beside comments, even if you check off the commenter name option when setting the report options.

Please note that if in the distribution for a form, you set comments to be identifiable, learners themselves will be able to view commenter names when they self-report the form results as seen below.

Timeliness of Completion Report

For use in reporting on tasks delivered to and completed by faculty. Report columns include the number of tasks delivered and completed as well as the average time to completion from delivery date and average time to completion from the end of the experience (e.g., a block) per user. It also provides an overall average across all users. Available as a PDF or CSV.

  • Select a course.

  • Set a date range.

  • If there were external assessors used you will have the option to include externals in the report or not.

  • Select one or more users by clicking the checkbox beside each required name. Please note that if you select all faculty it can take some time for all names to appear. Please be patient! To delete a user from the report click the 'x' beside the user's name.

  • Include Average Delivery Date: Enable this if desired.

  • Click 'Download PDF(s)' or 'Download CSV(s)'.

  • The report should download to your computer.

Assessment Tools Feedback Report

For use in collating responses provided by faculty completing forms produced through form templates in the competency-based medical education module. This report aggregates comments from forms that are sent out using a distribution. When logged in as an admin. you'll see a full list of all form feedback provided thus far display on the screen.

  • Set a date range.

  • Select a course from the dropdown options.

  • Select a tool from the dropdown options.

  • Click 'Apply Filters'.

  • Results will display on the screen and you can click 'Download PDF(s)' if you need to download a copy.

  • To begin a new search be sure to click 'Reset Filters' and select a new course and/or tool as appropriate.

You can click on the page icon to the right of the feedback column to view the form being referenced.

Triggered Assessments Report

An organization must be using the rotation scheduler to use this report. This report displays the number of completed assessments over the number of triggered assessments per block for all students in a course during the selected curriculum period. Data is grouped by block, based on the selected block type. The learner is considered the target of the assessments.

  • Select a course (you can only select one).

  • Select a curriculum period.

  • Select a block template type (e.g. 1 week, 2 week). The block templates available will depend on the setup of the rotation schedule for the course.

  • Click 'Download CSV(s)'

Completed Assessments Report

We plan to rename this the Triggered/Completed Assessments by Faculty Report.

For use in monitoring the progress of faculty in completing the tasks assigned to them.

  • Select a course.

  • Set a date range.

  • Decide whether or not to include External assessors. (This is only relevant if you allow users to send tasks to external assessors, e.g., users without an Elentra account.)

  • Select the relevant faculty (you can select more than one).

  • Click 'Download CSV(s)'.

  • A csv file will download to your computer.

Assessment Tool Data Extract

Generates one CSV file per tool (you can select multiple tools at the same time) and lists all completed instances of that tool across all learners within a custom date range. The report displays the encounter date, delivery date, and completed date for each form, as well as each form item and its associated response scale in the column header. If comments were entered for a selected response, they are included in a subsequent column. Users can opt to view only completed instances of a form or to view all instances of a form (pending, in progress, completed, and deleted).

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