Managing ePortfolios
Managing Portfolios
To enable learners to use portfolios, a portfolio and folders must be created for the group of learners. If the portfolio is to include required items, spaces to upload artifacts can also be created.
How to create a portfolio
Navigate to Admin>Manage ePortfolios.
Click 'New Portfolio'.
Designate a cohort for the portfolio and set appropriate start and end dates.
By default learners are allowed to export their ePortfolio; if you wish the change that, uncheck the Allow exporting box.
Click 'Add'; the new portfolio will be shown in the list of portfolios.
How to add folders to a portfolio
Navigate to Admin>Manage ePortfolios.
Click on the name of the portfolio you want to work in.
Click 'Add Folder'.
Provide a folder title and description.
Allow Learner Artifacts: This controls whether learners can upload artifacts in addition to any required artifacts. Check it to enable this setting.
Click 'Save'; the folder and its description will show up on the screen.
How to edit and delete existing folders
Navigate to Admin>Manage ePortfolios.
Click on the name of the portfolio you want to work in.
For the folder you wish to edit, click the blue pencil icon.
Edit the folder as required and click 'Save'.
To delete an existing folder click the red trash can icon beside the folder name.
How to add spaces for learners to upload artifacts
Navigate to Admin>Manage ePortfolios.
Click on the name of the portfolio you want to work in.
Within a specific folder, click the green plus button.
Provide a title and description (required).
You can also add start and finish dates which limit when users will be able to access this artifact.
Allow commenting: Check this off if you want faculty advisors and learners to be able to comment on artifacts.
Click 'Save'.
How to edit and delete existing artifacts
Edit an existing artifact by clicking on the blue pencil icon beside the artifact name.
Delete an existing artifact by clicking on the red trash can icon beside the artifact name.
How to edit the time period for an existing portfolio
Navigate to Admin>Manage ePortfolios.
Click on the name of the portfolio you want to work with.
Click the down arrow beside the Add Folder button; select 'Edit Portfolio'.
Adjust the portfolio start and end dates as needed and click 'Update'.
You will get a green success message on the screen.
How to copy an existing portfolio
Navigate to Admin>Manage ePortfolios.
Click on the name of the portfolio you want to work with.
Click the down arrow beside the Add Folder button; select 'Copy Portfolio'.
Designate a cohort for the portfolio and set appropriate start and end dates.
By default learners are allowed to export their ePortfolio; if you wish the change that, uncheck the Allow exporting box.
Click 'Copy'; the new portfolio will be shown in the list of portfolios.
How to delete an existing portfolio
Navigate to Admin>Manage ePortfolios.
Click on the name of the portfolio you want to work with.
Click the down arrow beside the Add Folder button; select Delete Portfolio.
Confirm you decision by clicking 'Delete'.
The portfolio will disappear from the list of portfolios.
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