A&E Reporting
A variety of reports are available when using the Assessment and Evaluation module.
How to access assessment and evaluation reports
Navigate to Admin>Assessment and Evaluation.
Click 'Reports' (look below the Assessment and Evaluation header in the second tab menu with Assessments and Evaluations).
Reporting options
When you create most reports you will have some additional options after selecting the appropriate course/faculty/learner/form, etc. These options allow you to customize the reports you run for different audiences. For example, perhaps a course director wishes to see the names of commenters but a peer review committee does not.
Include Comments: Enable this option if you'd like the report to include narrative comments made on the applicable form. Unique Commenter ID: If you enable comments you'll see this option. It allows you to apply a masked id number to each assessor/evaluator. This can be useful to identify patterns in comments (e.g., multiple negative comments that come from one person) while protecting the identity of those who completed the form. Include Commenter Name: If you would like to display the commenter name click on the checkbox. Include Description: If you click this checkbox you can give a description to the report. The text you enter will be displayed at the top of the report generated. Include Average: Click this checkbox to include a column showing the average score. Include Aggregate Scoring: If you enable the average, you'll have the option to also include a column with aggregate positive and negative scoring in some reports. This gives a dichotomous overview of positive and negative ratings.
Note that once generated, most reports are available to download by clicking 'Download PDF'.
Evaluations
Rotation Evaluations (Aggregated) - For use in clinical experiences courses with rotations built and scheduled through Elentra, this will allow you to report on forms completed through a distribution based on a rotation. Obviously the exact format of the report will depend on the form it is reporting on.
Select a course, date range, rotation, curriculum period and form.
Set the report parameters regarding displaying comments and averages.
Click 'Generate Report'.
Learning Event Evaluations (Aggregated) - For use with distributions completed by event type.
Set a date range.
Select Individual Events: Check this off if you want the ability to select individual events (otherwise you will have to report on all events).
Select the event type, distribution by a curriculum period, learning event and form.
Learning Event Feedback Form Report - Use this to report on feedback provided by participants when a feedback form is attached to an event as a resource.
Select a course, date range, event type, form and learning event (optional).
Faculty Reports (Aggregated) - For use in viewing a summary report of learner evaluation of an instructor.
Select a course and set a date range.
Select a faculty from the dropdown menu by clicking on his/her name. Note that only faculty associated with the selected course in the given time period will show up on the list.
Select a form and distribution (optional).
Set the report parameters regarding displaying comments and averages.
Click 'Download PDF(s)'.
Course Reports (Aggregated) - For use in viewing a summary report of learner evaluation of a course.
Select a course and set a date range.
Select a form and distribution (optional).
Set the report parameters regarding displaying comments and averages.
Click 'Download PDF(s)'.
Assessments
Learner Assessments - This will allow you to compile all assessments completed in a course on a target into one file. It does not aggregate results, just compiles multiple forms.
Select a course, set a date range and select a course group (optional).
Select a learner.
Select a form (optional).
Click 'Download PDF(s)'.
Learner Reports (Aggregated) - For use in reporting on learner performance on a single form that may have been used multiple times.
Set the date range.
Select a learner.
Select a form.
Set the report parameters regarding displaying comments and averages.
Click 'Download PDF(s)'.
Timeliness of Completion Report - For use in reporting on tasks delivered to and completed by faculty. Report columns include the number of tasks delivered and completed as well as the average time to completion from delivery date and average time to completion from the end of the experience (e.g., a block) per user. It also provides an overall average across all users.
Select a course.
Set a date range.
If there were external assessors used you will have the option to include externals in the report or not.
Select one or more users by clicking the checkbox beside each required name. To delete a user from the report click the 'x' beside the user's name.
Include Average Delivery Date: Enable this if desired.
Click 'Download PDF(s)'.
Assessment Tools Feedback Report - For use in collating responses provided by faculty completing forms produced through form templates in the competency-based medical education module. When logged in as an admin. you'll see a full list of all form feedback provided thus far display on the screen.
Set a date range.
Select a course.
Select a tool.
Click 'Apply Filters'.
Click 'Download PDF(s)'.
To begin a new search be sure to click 'Reset Filters'.
Leave
Leave by Block Report - For use when you have clinical learning courses with block schedules and want an overview of those learners who had an approved leave during a specific block.
Select a curriculum period.
Select a block.
Click 'Download PDF'.
Rotation Leave Report - For use when you have clinical learning courses with rotation schedules and want an overview of those learners who had an approved leave during a specific rotation.
Set a date range.
Select one or more learners.
Set the report parameters regarding displaying description and comments.
Click 'Generate Report'.
Note that once generated, this report is available to download by clicking 'Download PDF'.
Distribution
Distribution Delivery Schedule
Select a report type. You can see an overview of distributions or individual tasks.
Select a course.
Set a date range.
Select a task type.
Select a distribution or an individual task (your option will depend on the first selection you made on the page).
Click 'Generate Report'.
From here you can search within the results or click on any distribution to see its progress.
Distribution Reviewer - Use to see an overview of who is set as a reviewer for distributed tasks. (When you create a distribution you can assign a reviewer who serves as a gatekeeper of completed tasks before they are released to be seen by their target. This is completed during the final step of a distribution. For additional information please see the Assessment and Evaluation>Distributions help section.)
More information coming soon.
Embedded Distribution Reviewer - This report functions like the report above but offers users a view of the report in the interface without requiring them to open a PDF.
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