Document Sharing

As a community administrator, navigate to a community and click 'Document Sharing'.
Click 'Add Shared Folder'.
Provide folder details noting that you can create sub-folders as needed. The folder description will be visible to community members.
Set permissions for the folder. You can customize which community member types can browse the folder, upload files, and comment.
By default folders are visible to students. If you'd like to hide the folder from students, click the appropriate radio button.
Set the Time Release Options for the folder. This controls when the folder will be accessible to users.
Click 'Save.'
To edit or delete an existing folder, navigate to the document sharing page, click on cog to the right of the folder title and then make a selection from the dropdown menu.
Note that within document sharing you can reorder folders, move files within folders, and expand all folders to view all files. Click on the appropriate button for each task from the document sharing page.

Remember, a community member's ability to upload files in a folder is controlled by permission settings when the folder is set up.

Navigate to a community and click 'Document Sharing'.
Click 'Expand All Folders' to quickly view all existing files if desired.
Click the cog beside a folder name and select 'Add File' from the dropdown menu.
Browse your computer or drag and drop a file into place.
Provide file details and set the access method and file visibility.
Batch File Permissions allows you to customize who can view and upload new versions of files.
Batch Time Release Options controls when this file will be accessible to other community members.
Complete the Acceptable Use Agreement by checking the box and click 'Upload File(s)'.
To delete or modify an existing file, click on the cog to the left of the file title and select the appropriate action.

Community members can share urls and HTML through a document sharing space; their ability to do so is controlled by permission setting when a folder in document sharing is set up.

Navigate to a community and click 'Document Sharing'.
Click 'Expand All Folders' to quickly view all existing files if desired.

For urls

Click the cog beside a folder name and select 'Add Link' from the dropdown menu.
Provide link details and if applicable open the Advanced Settings menu. Access Method: Define where the URL should open. Iframe Javascript Resizing: Select whether the resize the iframe. Session Variables: More information coming soon. Hide link from students: Define whether or not to allow students to see the link.
Batch Link Permissions allows you to customize who can view and upload new versions of links. If you select Course Groups you'll be able to further set how browsing non-members can interact with the link (assuming your course community is open beyond enrolled learners).
Batch Time Release Options controls when this link will be accessible to other community members.
Click 'Save'.
To delete or modify an existing link, click on the cog to the left of the link title and select the appropriate action.

For HTML

Click the cog beside a folder name and select 'Add HTML' from the dropdown menu.
Provide document title, description, and content.
Set the access method.
Decide whether or not to hide the document from view.
Set viewing permissions to customize who can view the document.
Set the Time Release Options to control when this document will be accessible to other community members.
Click 'Save'.
To delete or modify an existing HTML document, click on the cog to the left of the document title and select the appropriate action.

How community members can comment on shared documents

Navigate to a community and click 'Document Sharing'.
In Document Sharing, click 'Expand All Folders' to quickly view all existing files if desired. Click on a file name.
If you don't expand all files, click on the appropriate folder and then file name.
Click 'View Latest' to view the document (it will open or download depending on how its creator set it up).
Click 'Add File Comment'.
Provide a comment title and enter text into the comment body.
Click 'Save.'
The author of a comment and community administrators can edit or delete existing comments by clicking 'edit' or 'delete' beside a comment.

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Last updated 6 years ago

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How community administrators can build a space to share documents

As a community administrator, navigate to a community and click 'Document Sharing'.

Click 'Add Shared Folder'.

Provide folder details noting that you can create sub-folders as needed. The folder description will be visible to community members.

Set permissions for the folder. You can customize which community member types can browse the folder, upload files, and comment.

By default folders are visible to students. If you'd like to hide the folder from students, click the appropriate radio button.

Set the Time Release Options for the folder. This controls when the folder will be accessible to users.

Click 'Save.'

To edit or delete an existing folder, navigate to the document sharing page, click on cog to the right of the folder title and then make a selection from the dropdown menu.

Note that within document sharing you can reorder folders, move files within folders, and expand all folders to view all files. Click on the appropriate button for each task from the document sharing page.

How community members can share documents (files)

Remember, a community member's ability to upload files in a folder is controlled by permission settings when the folder is set up.

Navigate to a community and click 'Document Sharing'.

Click 'Expand All Folders' to quickly view all existing files if desired.

Click the cog beside a folder name and select 'Add File' from the dropdown menu.

Browse your computer or drag and drop a file into place.

Provide file details and set the access method and file visibility.

Batch File Permissions allows you to customize who can view and upload new versions of files.

Batch Time Release Options controls when this file will be accessible to other community members.

Complete the Acceptable Use Agreement by checking the box and click 'Upload File(s)'.

To delete or modify an existing file, click on the cog to the left of the file title and select the appropriate action.

How community members can share documents (urls and HTML)

Community members can share urls and HTML through a document sharing space; their ability to do so is controlled by permission setting when a folder in document sharing is set up.

Navigate to a community and click 'Document Sharing'.

Click 'Expand All Folders' to quickly view all existing files if desired.

For urls

Click the cog beside a folder name and select 'Add Link' from the dropdown menu.

Provide link details and if applicable open the Advanced Settings menu. Access Method: Define where the URL should open. Iframe Javascript Resizing: Select whether the resize the iframe. Session Variables: More information coming soon. Hide link from students: Define whether or not to allow students to see the link.

Batch Link Permissions allows you to customize who can view and upload new versions of links. If you select Course Groups you'll be able to further set how browsing non-members can interact with the link (assuming your course community is open beyond enrolled learners).

Batch Time Release Options controls when this link will be accessible to other community members.

Click 'Save'.

To delete or modify an existing link, click on the cog to the left of the link title and select the appropriate action.

For HTML

Click the cog beside a folder name and select 'Add HTML' from the dropdown menu.

Provide document title, description, and content.

Set the access method.

Decide whether or not to hide the document from view.

Set viewing permissions to customize who can view the document.

Set the Time Release Options to control when this document will be accessible to other community members.

Click 'Save'.

To delete or modify an existing HTML document, click on the cog to the left of the document title and select the appropriate action.

How community members can comment on shared documents

Navigate to a community and click 'Document Sharing'.

In Document Sharing, click 'Expand All Folders' to quickly view all existing files if desired. Click on a file name.

If you don't expand all files, click on the appropriate folder and then file name.

Click 'View Latest' to view the document (it will open or download depending on how its creator set it up).

Click 'Add File Comment'.

Provide a comment title and enter text into the comment body.

Click 'Save.'

The author of a comment and community administrators can edit or delete existing comments by clicking 'edit' or 'delete' beside a comment.