Elentra ME User Documentation
Elentra ME 1.16
Elentra ME 1.16
  • Introduction
  • What's New in Elentra ME 1.16
  • Support
    • Feature Requests
    • Reporting Issues
    • Elentra Learn Webinars
  • System Setup
    • Organisations
    • Location
    • Departments
    • Event Types
    • Assessment Characteristics
    • Assessment Response Categories
    • Evaluation Response Descriptors
    • Grading Scales
    • Restricted Days
  • Curriculum Management
    • Curriculum Layouts and Periods
    • Blocks in a Curriculum Period
    • Curriculum Tracks
    • Curriculum Map Versions
    • Curriculum Tag Sets and Curriculum Tags
    • Context-Based Linkages
    • Hot Topics
    • Curriculum Search
    • Curriculum Explorer
    • Curriculum Matrix
  • User Management
    • Create Users
    • Manage Cohorts
    • User Permissions
      • Clinical Faculty Checkbox
    • User Disclaimers
    • User Metadata
    • User Incidents
    • User Profile Preferences
    • Profile Photos
  • Student Management
    • Disciplinary Actions
    • Formal Remediation
    • Leaves of Absence
    • MSPR
    • Observerships
  • Communities
    • Community Types and Uses
    • Creating a Community
    • Community Pages
      • Announcements
      • Discussions
      • Document Sharing
      • Events
      • Galleries
      • Polling
      • Quizzes
      • External URL
      • BasicLTI Consumer
    • Managing Communities
    • Subscribing to Community Notifications
    • Public/Guest Accounts
  • Courses
    • Creating Courses
    • Course Setup
    • Course Content
    • Course Enrolment
    • Course Website
    • Course Groups
  • Scheduling Events
    • Creating and Managing a Schedule
    • Copying an Existing Schedule of Events
    • Recurring Events
    • Parent Child Feature
    • Lecture Capture
  • Event Pages
    • Learner View of Learning Events
    • Event Setup Tab
    • Event Content Tab
    • Event Attendance Tab
    • Event History Tab
    • Event Statistics Tab
    • Reporting on Events
    • Recurring Events Tab
  • Calendar
    • Calendar Subscription
  • Units/Weeks
    • Creating Units
    • Learner View of Units
  • Cases
  • Clinical Experience
    • Accessing My Learners in Clinical Experience
    • Logbook
      • Set Curriculum Tags as Loggable
      • Course Setup Required to use Logbook
      • Learner Use of Logbook
      • Logbook Reporting
    • Lottery
      • Managing Lotteries
        • Lottery Cards
        • Creating a Lottery
        • Editing or Deleting a Lottery
      • Managing Stages
        • Stage Cards
        • Creating a Stage
        • Editing or Deleting a Stage
      • Managing Options
        • Options
        • Adding an Option Rotation
        • Editing or Deleting an Option Rotation
      • Learner Ranking
        • Ranking Interface
      • Managing Variations
        • Schedule Variations
        • Generating Schedule Variations
      • Publishing the Schedule
    • Rotation Schedule
      • Granular Clinical Scheduling
    • Electives
    • Leave Tracking
  • Assessment & Evaluation
    • System Settings
    • Assessment & Evaluation Admin Dashboard
    • Rating Scales
    • Creating and Managing Items
    • Creating and Managing Forms
    • Form Templates
    • Distributions
      • Rotation Based Distributions
      • Delegation Distributions
      • Learning Event Schedule Distribution
      • Date Range Distribution
      • Adhoc Distribution
      • Feedback Options (Distribution Step 4)
      • Target and Task Release Options (Step 5)
      • Important update re: evaluations in ME 1.14
    • Faculty Access
    • Learner Use
    • Program or Curriculum Coordinator Use
      • Assessment and Evaluation Badge
      • Admin>Assessment & Evaluation Tab
      • Delegations
      • Distribution Reviewer
    • Reporting
      • Access to A&E Reports
      • Evaluations Reports
      • Assessments Reports
      • Leave Reports
      • Distribution
      • Weighted CSV Report
      • Sample A&E Reports
  • Competency-Based Medical Education
    • Setting Up CBME: Overview
    • Mapping Curriculum
      • Auto-Setup Curriculum Tag Sets
      • Populate CanMEDS Competencies
      • Accessing Templates for Importing CBME Data
      • Import EPAs
      • Choose Competency and Curriculum Tag Options
      • Import Key Competencies (Program Specific)
      • Import Enabling Competencies (Program Specific)
      • Import Milestones
      • Import Enabling Competencies Mapping Template
      • Import Contextual Variable Responses
      • Reordering Contextual Variable Responses
      • Defining and Uploading Procedure Attributes
      • Trouble Shooting EPA Content
      • Modifying Uploaded Templates
      • Modifying Contextual Variable Responses
      • Manually Mapping EPAs
      • Editing Existing EPAs
      • Viewing the EPA Encyclopedia and EPA Maps
      • Setting Priority EPAs and Likelihood
    • EPA Versions - Overview
      • Using the Versioning Wizard
      • Form Building with Versioning
      • Assessment Plans
    • Managing Faculty and Residents
      • Recommendations for CBME User Roles
      • Learner Levels and Stages
      • Cohorts/Course Lists
      • Setting up Academic Advisor Groups
      • Managing Competency Committees
    • Forms/Tools: Introduction
    • Creating and Managing Forms
      • Form Basics
      • Rating Scales
      • Supervisor Form Template
      • Procedure Form Template
      • Field Note Form Template
      • Rubric Forms
      • Periodic Performance Assessment (PPA) Forms
      • Reordering Items on Published Forms
      • Reviewing Form Feedback
      • Tracking Completion of Tasks and Forms
      • Methods of Assessment Completion
    • Triggering and Completing Forms
      • Setting User PINs
      • Trigger Assessments: Faculty
      • Trigger Assessments: Learners
      • Resident Tool: Assessor Cues
      • PAs Entering Completed Assessments
      • Reopening and Editing Completed Assessments
      • Overview of Outstanding Tasks
      • CBME Dashboard
    • Reviewing Resident Progress
      • Promoting Learners Through Stages
      • Updating Learner Stages
      • Milestone Report
      • Resident Tool: Thumbs Up for Helpful Feedback
      • Pinning Forms, Items and Comments
      • Log Meeting Notes
      • Assessments Page
  • Exams
    • Exam Questions
    • Importing Exam Questions
    • Creating and Managing Exams
    • Exam Information and Settings
    • Exam Posts
    • RPNow
    • Safe Exam Browser
    • Exam Reports
    • Exam History
    • Grading Exams
    • Learner View
  • Gradebook
    • Creating Assessments
      • Group Assessments
      • Attaching a Quiz
      • Attaching an Exam
      • Managing Existing Assessments
      • Copying an Existing Gradebook
    • Entering Grades
      • Faculty View of Public Grading Page
    • Drop Box Assignments
    • Viewing and Reporting on Gradebooks
    • Learner View of Gradebooks
    • Collections
    • Comments in Gradebook
  • Quizzes
    • Creating and Managing Quizzes
  • Notices and Announcements
    • Creating and Managing Notices
    • User View of Notices
  • Polls
    • Creating and Managing Polls
  • Medical Student Performance Records
    • Creating and Managing MSPRs
    • Learner Use of MSPR
  • Clerkship
    • Duty Hours Tracking
  • Portfolio
    • Managing Portfolios
      • Managing Portfolio Advisors
    • Viewing Portfolio Entries
    • Learner Use of the Portfolio
    • Portfolio and Gradebook Integration
  • Learning Object Repository
    • Managing Learning Objects
  • Annual Reports
    • Reporting on Annual Reports
  • Regional Education
    • Managing Regions
    • Apartments
      • Managing Learners and Accomodations
  • User Tools
    • Hide Sidebar
    • Organisation Switcher
    • Display Style Switcher
    • Bookmarks
    • People Search
    • Profile Options
    • Permission Masks
    • RSS Feeds
    • Give Feedback!
  • System Reports
    • Curriculum Reports
    • Teaching Event Reports
    • Learner Incident Reports
    • Usage Reports
    • Assessment Reports
    • External Reporting
    • MSPR Reporting
  • Awards
    • Creating and Managing Awards
  • Rich Text Content and Accessibility Checker
  • Multiple Language Support
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Introduction

You have arrived at the user documentation for Elentra ME. These pages are intended for the administrative staff and faculty who are using installations of Elentra ME. A range of topics are listed on the left and clicking on each will open a subset of menu options. We also recommend using the search tool in the top right.

If you are looking for documentation for an earlier version of Elentra, please use the version switcher in the top left.

Technical staff can find our technical documentation at https://docs.elentra.org/technical/

There is not currently documentation for additional Elentra applications like Continuing Professional Development and Admissions. Extensive development work is on-going for both and we will provide documentation as they are updated and released.

If you don't see what you're looking for, please feel free to reach out on the Slack #help channel if you have access to the Elentra Slack team or submit a question to questions@elentra.org.

1.16 Release Notes

On behalf of the Elentra Consortium, I am pleased to announce that Elentra ME 1.16 has officially been released. Our primary focus of this release was to enhance and improve existing features within the software, as well as addressing bugs that have been fixed or reported by our community.

This quarterly release cycle also included maintenance releases of Elentra ME 1.13.3, 1.14.3, and 1.15.1. Schools who are running 1.13, 1.14, or 1.15 are encouraged to obtain the latest version from their corresponding release branch.

For detailed information about this release, please read our comprehensive What’s New in Elentra ME 1.16 and 1.15.1 changelog or see the associated Jira Release pages for 1.16 and 1.15.1.

Our public summary of improvements is as follows:

Improved LTI Integration

UCLA, Queen’s

Elentra ME has had limited LTI integration for several years. Significant advances have been made in this release to the management of LTI Providers and the flexibility of integration with external LTI enabled products.

CBME and Assessment & Evaluation Enhancements

The Assessment & Evaluation module is one of the largest and most sophisticated modules in the Elentra Platform and continues to benefit from continuous improvements and enhancements by consortium participants. Some of the highlights included in this release include:

  • automatically triggered standard rotation evaluations (Queen’s);

  • learners who complete a clinical rotation can now be tasked with automatically completing peer assessments (Queen’s);

  • assessments should not be able to be deleted by the assessor when they are marked as mandatory in the Distribution (Queen’s);

  • a “seen by target” icon is now displayed to the assessor on their My Completed Tasks page indicating that the target has seen the assessment (Queen’s);

  • a Distribution’s Delegator can now be set as the target of an assessment task by the assessor (Queen’s);

  • internal assessors/evaluators are now able to complete tasks without logging into the system (Queen’s);

  • home program administrators are now able to schedule assessments for their learners when the learner is scheduled into off-service rotations (Elentra Core);

  • program directors and administrators are now able to mark CBME stages as complete for learners in their program (uToronto);

  • a Distribution’s assessor list can now be automatically determined based on the preceptors who are associated with the rotations/blocks/slots of the selected Rotation Schedule (NOSM);

  • significant improvements and fixes were made to the Adhoc Distribution method, which can now be used when CBME functionality is enabled for an organization (Elentra Core);

Clinical Experience Improvements

Elentra Core

The Clinical Experience module consists of My Learners, Rotation Schedule, Logbook, and Lotteries sections, which have been built independently over the past 18 months. In this release, we have revisited the user interface of the different sections to improve consistency, experience, and performance.

Clinical Experience > Rotation Scheduling

uManitoba, Elentra Core

In addition to overall improvements within the Clinical Experience module, the following enhancements were made to the Rotation Scheduling section:

  • administrators can now attach files and resources to a rotation, which are accessible to the associated learners;

  • administrators can now define a list of sites, buildings, and/or rooms that are affiliated with rotations, blocks, or scheduling slots;

  • administrators can now define a list of preceptors affiliated with rotations, blocks, or scheduling slots;

  • learners can now approve or reject granular clinical events that they have been scheduled into by an administrator.

For more general information about the Elentra Consortium please visit our website: https://elentra.org

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Last updated 24 days ago

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