Creating and Managing Exams
The first step to using the exam module is to create questions or to create an exam. You can create questions while creating an exam, but if you have a large number of existing questions to import, it may be more efficient to import all questions and then create an exam. For more information on importing questions, please see the Exams>Importing Exam Questions help section.
Navigate to Admin>Manage Exams.
Click on ‘Exams’ from the left sidebar Manage Exams section.
Click ‘Add Exam’ to create a new exam.
Provide an Exam Name, and click ‘Add Exam’.
You will be directed to the exam question page where you can add questions to the exam.
If you'd like to add permissions to the newly created exam, you can do so under the Information and Settings tab for the exam.
How to add questions to an exam
After creating an exam, you'll automatically be redirected to the Questions tab. If you've navigated away from Questions, click on the Questions tab to return.
To add existing questions, click 'Add Individual Question(s)'.
Choose questions to add to the exam by clicking the checkbox beside each desired question and then clicking 'Attach Selected'. You should see the questions you chose show up in a list beneath the Exam Questions header. Also note that the Exam Data tracker in the bottom corner of the screen will reflect the total questions and points.
To create a new question while creating an exam, click 'Add Individual Question(s)', then click the down arrow beside 'Attach Selected' and choose 'Add and Attach New Question'.
Create your question (see instructions for creating questions in another section) and save it.
How to add free text or a page break to an exam
You can add free text space to an exam to provide instructions or additional details.
You can add a page break to an exam and when you create the exam post you'll have choices about how to display questions. One of the display options relies on page breaks.
To add either option, click on the down arrow beside the ‘Add Individual Question(s)’ button.
Select the item you want to add by clicking on it.
Note that any text entered into a free text space must be saved by clicking the Save button _within_the free text card. Find the Save button in the top right of the free text item beside the eye icon.
How to manage questions on an exam (group, reorder, delete and versioning)
When creating an exam, you can group questions which will always keep the items in the group together, even if the question order is randomized. (Note that you can also create Groups Qs when creating questions if you have admin role permissions. Any user can add a previously created grouped question to an exam.)
To create a grouped question from an exam, click the checkbox beside each question you wish to include in the group, and then click on 'Question Actions'. Select 'Group Questions' and provide a group name when prompted and click 'Save'. Note that you can click an additional button in the popup window to add the selected questions to an existing question group. If you choose to do so, select the existing group from the dropdown menu and then click 'Save'.
On an Exam Question page, grouped items will appear together with a blue border. Grouped questions will remain together, and in order, when an exam is posted, even if the other exam questions are randomized.
There are two ways to reorder questions on an exam. In the list view of questions you can also type in the desired question order in the second column, then click ‘Reorder’ to save your choices. In the card view of questions, click on the crossed arrows beside each question to drag and drop it to the desired location. Remember you will have the option to randomize the order of questions when an exam is delivered.
To delete questions from an exam before it has been posted, click the checkbox beside each question you wish to delete and then click on 'Question Actions'. Select 'Delete Questions' and the question(s) will be removed from the list.
Note that you'll have a blue message bar alerting you to whether any questions have been updated and has new versions available. You can choose to Update All questions or look at individual questions via the table or list view and see which have their forward back arrow icon blue. If it is blue it means you are not using the most recent version of a question. Click on the forward back arrow for any question to change which question version you want to use on this exam.
Also note that when viewing a list of exam questions the options available will depend on the question permissions. Not every user will be able to edit every question. Users should be able to see a preview of the question, view any linked questions (e.g., those in a group), move questions and view versions if applicable.
How to copy an existing exam
After an exam is posted and taken by learners it cannot be edited so copying it will be necessary if you want to edit and reuse the exam.
Navigate to Admin>Manage Exams.
Click on ‘Exams’ from the left sidebar Manage Exams section.
Search for and click on the name of the exam you want to copy.
Click on 'Exam Actions' and select Copy Exam.
Confirm your choice by clicking 'Copy'.
Adjust the exam questions as needed.
Click on the Information and Settings tab to adjust the exam title as desired.
How to preview, print, and export a Word version of an exam
Navigate to Admin>Manage Exams.
Click on ‘Exams’ from the left sidebar Manage Exams section.
Search for and click on the name of the exam you want to preview, print, or export.
Click on 'Exam Actions' and select the appropriate action.
If you are previewing the exam you can choose to enable the calculator or self-timer to mimic the learner view.
If you are printing the exam you can customize which fields you include in the printout. Use the selector menu in the left sidebar to select what you want to include and set some other parameters and then click 'Print'.
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