Recurring Events/Event Series
Last updated
Last updated
One feature of Elentra is the ability to schedule a series of recurring events. The advantage of these events is that you can optionally edit event characteristics for multiple events at once. What you edit (e.g. assigned curriculum tags, required preparation, etc.) and for which events is entirely customizable.
You can create recurring events in different configurations including a custom series or events that repeat daily, weekly, or monthly.
Please note that if you create an event series you can optionally link events as parent and children for the purposes of accurate reporting.
If you eventually copy an event schedule forward, recurring event status, as well as parent-child links if enabled, will be maintained.
You may see vocabulary including recurring events and event series in Elentra. They are used interchangeably.
For all event types, navigate to Admin>Manage Events and click 'Add New Event' to begin.
Select a Course, Event Type, and event duration.
Under Event Details add a title, provide a first event date, and unit (if applicable). Next, follow the instructions for each specific recurring event type.
Select Custom Series from the Event Series dropdown menu.
Enter the number of events you want to have in this series (remember one will exist as the original so type in a number one less than the total you want) and click 'Set Frequency'.
Adjust the title, date, time, location, associated faculty, associated learners, audience options, and start and release dates for each event as needed.
To make these events children of a parent (and therefore have them reported only once in learning event type reports, etc.), tick off the small box beside "Events created in this series are considered child events."
To remove a specific event from a series, click 'Remove Event From Series' at the bottom right of the event card.
To completely rebuild your list of events, click 'Rebuild Event Series' on the top event card.
Click 'Save' at the bottom of the page.
Select Repeat Daily from the Event Series dropdown menu.
Set how often you want the event to recur and set an end date. The system includes and counts weekends so bear that in mind if you use this scheduling tool.
Click 'Set Frequency'.
Note that the first event you create will be imported into the system, so even though the list of events starts with Event 1 that will actually be the second event in the series.
Adjust the title, date, time, location, associated faculty, associated learners, audience options, and start and release dates for each event as needed.
To make these events children of a parent (and therefore have them reported only once in learning event type reports, etc.), tick off the small box beside "Events created in the series are considered child events."
To remove a specific event from a series, click 'Remove Event From Series' at the bottom right of the event card.
To completely rebuild your list of events, click 'Rebuild Recurring Events List'.
Click 'Save'.
Select Repeat Weekly from the Event Series dropdown menu.
Set the day of the week on which you want the event to repeat and provide an end date for the event series.
Click 'Set Frequency'.
Note that the first event you create will be imported into the system, so even though the list of events starts with Event 1 that will actually be the second event in the series.
Adjust the title, date, time, location, associated faculty, associated learners, audience options, and start and release dates for each event as needed.
To make these events children of a parent (and therefore have them reported only once in learning event type reports, etc.), tick off the small box beside "Events created in the series are considered child events."
To remove a specific event from a series, click 'Remove Event From Series' at the bottom right of the event card.
To completely rebuild your list of events, click 'Rebuild Recurring Events List'.
Click 'Save'.
Select Repeat Monthly from the Event Series dropdown menu.
Set when and how often you want the event to recur and set an end date.
Click 'Set Frequency'.
Note that the first event you create will be imported into the system, so even though the list of events starts with Event 1 that will actually be the second event in the series.
Adjust the title, date, time, location, associated faculty, associated learners, audience options, and start and release dates for each event as needed.
To make these events children of a parent (and therefore have them reported only once in learning event type reports, etc.), tick off the small box beside "Events created in the series are considered child events."
To remove a specific event from a series, click 'Remove Event From Series' at the bottom right of the event card.
To completely rebuild your list of events, click 'Rebuild Recurring Events List'.
Click 'Save'.
When editing content in a recurring event, make sure to have the left sidebar open so you can see the Recurring Events menu (on Setup tab) or Event Series menu (on Content tab).
Depending on which Event tab you are viewing, the options in the left sidebar menu will differ, however, the behaviour is similar.
Check off the field(s) you intend to edit and which you would like to apply to related recurring events.
Click the blue '# Recurring Events Selected' link to open a list of events.
Indicate which specific events should have the change applied to them.
