Learner Use of Logbook
To access the logbook learners must be enrolled in a course that is marked as including clinical experiences, and has loggable curriculum tags configured with minimum requirements.
Learners have a separate page for each course they are enrolled in and can log entries for any course while actively enrolled (i.e., the curriculum period includes the current .
A note on communicating logbook requirements with learners: There is no user interface that easily allows learners to see all details of all their logbook requirements across courses in one table. While learners can view how many entries have to be observed, how many have to be in a particular setting, etc. there is not a matrix view that shows them how these configurations interact. For that reason, you may find it useful to provide students with a table that shows them these requirements, especially if you have complicated logbook requirements.
Accessing a Logbook
Click the user icon in the top right and select 'Logbook'.
Click on a course name to switch courses if needed.
You'll see a list of curriculum tags or tag subsets and an overview of the requirements and your progress towards those requirements (e.g., 60% of required entries in an ER setting).
Click on a label (e.g., ER) to view additional details about your logged entries (e.g., 4 Required, 0 Completed).
Grey labels show the entries required and green labels show the entries completed.
Click the chevron on the right side of a tag subset to view completion details for individual tags.
Click the tag name or black chevron beside the tag name to view a list of existing entries.
Adding An Entry
From the user icon in the top right, select 'Logbook'.
Click 'Log Entry' at the top of the logbook.
Complete the information, noting the following:
Encounter Date: This is required and can be set to before the current date if a learner needs to log a past experience.
Encounter Time: This is automatically set to the time when the current time but can be adjusted as needed.
Rotation: This will be preset with the course you were looking at but can be adjusted as needed.
Clinical Site: Click anywhere in the bar to access a list of available sites, and then click on the appropriate site. (If no sites were configured for the course logbook this option will not appear.)
Patient Age Range and Gender: These will appear as default fields on all logging forms and Gender will automatically be 'Not Specified'.
Clinical Tasks: This is where the learner can indicate which tags they are logging with this form. Learners can add more than one tag to a form; if they do they will have a place to log the details for each tag.
After you specify a clinical task you will be prompted to enter additional information. What you are required to enter and your options for the different fields has been configured by an administrator.
If a learner is logging multiple entries on one form, they will see a Global Preceptor option. This allows them to easily apply the same preceptor to all the tags (although they can still change the preceptor on a specific task).
Preceptor: This field will appear if an observer is required for this entry. Start typing a name to get a list of people, and then click on the appropriate name.
Note that a list of recently used preceptors will display for your convenience.
If you need to add an external user (i.e., someone without an Elentra account), click 'Add external user'
Provide first and last name and email address.
Click 'Create'.
Setting: Click anywhere in the bar to access a list of available settings, and then click on the setting in which you completed this encounter.
Role: Click anywhere in the bar to access a list of available roles, and then click on the role that best describes what you did during this encounter.
Notes
Reflection
Time Spent (minutes): This will only display to learners if the loggable encounter was configured to require time. Time is entered in minutes.
You can clear the contents of a form by clicking the eraser icon.
Users will be asked to confirm their decision. Click 'OK' to confirm.
To deselect a task and remove it from the logging form click the small x beside the eraser icon.
Users will be asked to confirm their decision. Click 'OK' to confirm.
Click 'Save'. You will get a success message and the entry will be added to your list of logged entries.
Checking your completion status
Navigate to your logbook and select a course.
You’ll see an overview of the requirements for each loggable objective (e.g. setting names, roles, etc.). Click on a specific label to see your requirements and progress within that category.
Click the chevron on the right of the card to expand it and view the overall count of logged entries.
Click the down chevron to view a list of all logged entries within that requirement.
If a top level card is the title of a hierarchical tag set, you’ll see multiple objectives within that set when you expand the card.
Click the down chevron beside an objective to view a list of all logged entries for that objective.
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