Import Milestones

A program needs to complete this template OR the Enabling Competencies Template, not both. Most programs will complete the Milestones Template. Users define which option they will use in Step 2 of the import CBME process.

Completing the Milestones Template

Sample Milestone Template

1) EPA code: Codes should be recorded in uppercase letters. Codes should refer to the stage of training and the EPA number, e.g. D1, D2, D3, F1, C2. Using consistent codes across your program and school is important. Unless you have made modifications for a unique CBME setup, Elentra looks for the following codes for learner stages: D: Transition to Discipline F: Foundations of Discipline C: Core Discipline P: Transition to Practice

2) Milestone code: Codes should be recorded in uppercase letters. The format for the milestone code is: Leaner Stage letter, followed by a space, CanMEDS Role letters, Key Competency number, followed by a period, Enabling Competency number, followed by a period, Milestone number.

Note that there should be no space between the CanMEDS Role letter and the Key Competency number.

CanMEDS Role refers to the CanMEDS roles and should be coded as follows:

Professional PR Communicator CM Collaborator CL Scholar SC Leader LD Advocate HA Medical Expert ME

(The exception to this is if you have a unique CBME setup, e.g., different roles.)

Creating and confirming your Milestones codes takes patience. You'll likely notice that in some Royal College (RC) documents there is only a two digit milestone code. For the purposes of mapping your curriculum in Elentra, you must have three digit milestone codes. We recommend you add the third digit in the order the milestones appear in the RC documents you're using. Make sure you check for duplication as you go so that unique milestones have their own codes but different codes aren't applied to repeating milestones (within one stage). Using the data organization tools to reorder the milestone code columns and title columns can help you identify unneeded duplication.

You may also notice that the RC allows programs to use milestones coded from one stage in another stage (so you may see an F milestone in a C stage EPA). How programs and organizations handle this is ultimately up to them but we recommend that you align the milestone code with the stage that it is actually being assessed in/mapped to. For example, if it’s a “D” milestone being mapped to an F EPA, rename it as an “F” milestone. This is because you likely have a different expectation of performance on the milestone in a different stage, even if it’s the same task.

3) Title: The text of the milestone should be copied verbatim from the national specialty committee EPAs.

Mapping multiple EPAs to one milestone

The system is designed to allow multiple EPAs to map to one milestone. To do so, simply insert a comma between the EPA code entries in column one. e.g. D1,D2,F1

Save as a .csv and upload

After saving your file as a .csv, scroll to step 3/6 on the Import CBME screen and either search for or drag and drop the file into place. You'll see a green checkmark when your file is successfully uploaded.