Forms/Tools: Introduction

Building and using assessment tools for learners and faculty to access is an important step in using the CBME tools. There are different ways to create and access forms in Elentra.

Two options for building forms exist:

• Building forms with a template (e.g. supervisor, procedure form)

• Building forms without a template (e.g. generic or rubric form)

Using a form template allows Elentra to automatically generate forms and have them available to be triggered by faculty and learners at any point. Form templates have defined items included and you can not add additional items to a form template. Examples of form templates are the supervisor form, procedure form, and field note form.

You can also build forms without a template which gives you more flexibility. Examples include the generic form, rubric form, and periodic performance assessment form. The rubric and PPA have some required elements but you can also add additional items to these forms. As long as one item added to a rubric or PPA form is linked to an EPA the form will be triggerable by faculty and learners.

If a form is not something that a faculty or learner will trigger themselves, program administrators can create forms and send them out to be completed via distributions. A distribution defines who or what is being assessed/evaluated, who is competing the form, and when it is to be completed. Building items and forms to use with distributions is not a requirement if you only want to use triggerable forms.