Viewing Existing Schedules

New in ME 1.20!

Additional filter options added to the Learners tab of a Rotation Schedule (learner level, course group, site)

Viewing the Learners tab

• Navigate to Admin > Clinical Experience.

• Click Rotation Schedule.

• Ensure that the top level filter settings are set as needed (e.g., if filtering by course you have a curriculum period and course set).

• Click View Schedule beside the schedule you want to view. Note that Staff:Pcoor users will only have access to their affiliated programs.

• You will be taken to the Learners tab.

  • Optionally search for a specific learner.

  • Set any filters as required (e.g. Curriculum Track, Leaner Level, Course Group, Site).

  • Clear filters using the button on the right.

• Enrolled learners will display in the first column. Their names, photos, id numbers and learner level (CBME learners only) will be included. The other columns represent the blocks available for learners to be scheduled into.

  • Note that the rotation scheduler will display the largest existing block structure available to the schedule. There is currently no way to adjust that view in the user interface (i.e., you can not toggle between viewing 2-week blocks and 4-week blocks when viewing the schedule).

  • Jump to the current block with the button on the left. Move between blocks with the forward and back arrows.

  • Jump to the start, today, or end of the rotation schedule using the available buttons.

  • Toggle from block to month to quarter view if desired.

    • When using quarter view note that they system will still book a block in its specific dates even if the view is less clear.

  • Zoom in or out as desired. Note the option to reset the zoom.

  • Configure the number of rows displayed.

• Bookings will show the course code and rotation code, as well as a site if one is defined.

• Greyed out bookings indicate that the learner is scheduled into another course's rotation schedule (e.g., for a learner that is enrolled in two courses). Users can't edit a booking outside the rotation schedule they are currently working in (they can book the learner into another slot in the same block).

• Off service rotations you've booked a learner into will display in grey and show the rotation shortname.