Elentra ME User Documentation
Elentra ME 1.24
Elentra ME 1.24
  • Introduction
  • What's New in ME 1.24?
  • Support
    • Supported Browsers
    • Reporting Issues
    • Elentra Learn Webinars
    • Feature Requests
  • System Setup
    • Database Settings Options
    • Organisations
    • Assessment Types and Characteristics
    • Assessment Flag Severity
    • Assessment Response Categories
    • Bookmarks
    • Clinical Response Categories
    • Grading Scales
    • Departments
    • Hot Topics
    • Learning Event Types
    • Location Management
    • LTI Providers
    • Media Sources Management
    • Medbiquitous Tools
      • Medbiq Assessment Methods
      • Medbiqitous Instructional Methods
      • Medbiquitous Resources
    • Restricted Days
    • User Disclaimers
    • User Meta Data
  • Curriculum Management
    • Curriculum Layouts and Periods
    • Blocks in a Curriculum Period
    • Curriculum Tracks
    • Curriculum Map Versions
    • Curriculum Tag Sets and Curriculum Tags
    • Context-Based Linkages
    • Hot Topics
    • Curriculum Search
    • Curriculum Explorer
    • Curriculum Matrix
  • User Management
    • Create and Manage Users
    • User Permissions
      • Clinical Faculty Checkbox
    • User Disclaimers
    • User Metadata
    • User Incidents
    • Profile Photos
  • Manage Cohorts
  • Student Management
    • Disciplinary Actions
    • Formal Remediation
    • Leaves of Absence and Off-Cycle Learners
    • Auditing A Course
    • MSPR
    • Observerships
  • Dashboard and Calendar
    • Dashboard
    • Calendar
    • Calendar Subscription
  • Communities
    • Community Types and Uses
    • Creating and Managing Communities
    • Community Pages
      • Announcements
      • Discussions
      • Document Sharing
      • Events
      • Galleries
      • Polling
      • Quizzes
      • External URL
      • BasicLTI Consumer
    • Managing Communities
      • Community Reports
      • Locking a Community
    • Subscribing to Community Notifications
    • Public/Guest Accounts
  • Courses
    • Creating Courses
    • Course Setup
    • Curriculum Tags
      • Copying Assigned Tags from one Curriculum Period to Another
    • Course Content
    • Course Enrolment
    • Course Groups
    • Course Event Attendance
    • Gradebook
    • CBME
    • Logbook
    • Course Reports
  • Course Websites
    • Creating a Course Website
    • Course Website Versioning
    • Locking a Course Website
  • Gradebook
    • Creating Assessments
      • Collections
      • Group Assessments
      • Attaching an Exam
      • Attaching a Discussion Post
      • Attaching a Quiz
      • Managing Existing Assessments
      • Copying an Existing Gradebook
    • Considerations for Clerkship
    • Entering Grades
      • Faculty and TAs Entering Grades
      • Grades from Exams
      • Grading Discussion Posts
      • Grades from Quizzes
      • Adjusted Grades
    • Drop Box Assignments
    • Comments in Gradebook
    • Document Delivery
    • Viewing and Reporting on Gradebooks
    • Gradebook Calculations
    • Learner Explorer
    • Learner View of Gradebooks, Learner Explorer and Assignments
    • Group Assessments and Assignments (Learner View)
  • Learning Events Tab
    • Learners - Bulk Download Event Files
  • Scheduling Events
    • Creating and Managing Events
    • Copying an Existing Schedule of Events
    • Recurring Events/Event Series
    • Parent Child Feature
    • Reporting on Learning Events
  • Event Pages
    • Learner View of Learning Events
    • Event Setup Tab
    • Event Content Tab
      • Bulk Event Feedback Management
    • Event Attendance Tab
    • Event History Tab
    • Event Statistics Tab
    • Reporting on Events
    • Recurring Events Tab
  • Team Based Learning
  • Lecture Capture
  • Units/Weeks
    • Creating Units
    • Learner View of Units
  • Cases
  • Clinical Experience
    • Accessing My Learners in Clinical Experience
    • Logbook
      • Configure Curriculum Tags to be Loggable
      • Course Setup Required to use Logbook
      • Learner Use of Logbook
      • Logbook Reporting
    • Rotation Schedule
      • Rotation Schedules
      • Rotations
      • Blocks/Slots
      • Booking Learners into Slots
      • Viewing Existing Schedules
      • Granular Clinical Scheduling
        • Clinical Event Attendance Tracking
      • Learner View of Rotation Schedule
      • FAQ
    • Lottery
      • Lottery Glossary
      • Managing Lotteries
        • Lottery Cards
        • Creating a Lottery
        • Editing or Deleting a Lottery
      • Managing Stages
        • Stage Cards
        • Creating a Stage
        • Editing or Deleting a Stage
      • Managing Options
        • Options
        • Adding an Option Rotation
        • Editing or Deleting an Option Rotation
      • Learner Ranking
        • Ranking Interface
      • Managing Variations
        • Schedule Variations
        • Generating Schedule Variations
      • Publishing the Schedule
    • Leave Tracking
  • Clinical Courses Duty Hours Tracking
  • Absence Management
    • Absence Management Set Up
    • Absence Management Dashboard
    • Reporting and Tracking Absences (Learners)
    • Managing Absence Requests
    • Tracking Absences in Learning Events (Admin/Faculty)
    • Absence Management Notifications
    • Generating Reports
  • Assessment & Evaluation
    • System Settings
    • Rating Scales
    • Creating and Managing Items
      • Items as seen in PDF
    • Creating and Managing Forms
      • Confidential Assessors/Evaluators
    • Form Templates
    • Distributions
      • Rotation Based Distributions
        • Support for Off-Service Rotation Assessment and Evaluation
        • Distribution Progress Report (Rotation-Based Distribution)
      • Delegation Distributions
      • Learning Event Schedule Distribution
      • Date Range Distribution
      • Ad Hoc Distribution
      • Reciprocal Distribution
      • Summary Assessment Tasks
      • Optionally Release Completed Evaluation Tasks
      • Feedback Options (Distribution Step 4)
      • Peer Assessment Target Release Options
      • Target and Task Release Options (Step 5)
      • Distribution Progress Reports
      • Retiring and Deleting Distributions
    • On-Demand Workflows
    • Rotation Evaluation Options
    • Faculty Evaluation Options
    • Administrator Use
      • Admin > Assessment & Evaluation Dashboard
      • Send Reminders
      • Forwarding Tasks
      • Record Assessment
      • Reopen and Edit Completed Forms
      • Delete and Recover/Reopen Tasks
      • Extend On-Demand Task Expiry Dates
      • Trigger Assessment
      • Trigger Bulk Assessments
      • Assessment and Evaluation Badge
      • Delegations
      • Distribution Reviewer
    • Assessment and Evaluation Reports and Completed Tasks
      • Access to Completed Assessment & Evaluation Tasks and Reports
      • Evaluations Reports
      • Assessments Reports
      • Leave Reports
      • Distribution
      • Weighted CSV Report
      • Sample A&E Reports
    • External Assessors
    • Email Notifications in A & E
    • FAQ
    • Faculty Use of Assessment and Evaluation
      • Completing Tasks
      • Deleting Tasks
      • Forwarding Tasks
      • Completing a Summary Assessment Task
      • Viewing Learners' Assessments (as Staff/Faculty)
    • Learner Use of Assessment and Evaluation
      • Starting an Assessment On Demand
  • Competency-Based Medical Education
    • Setting Up CBME: Overview
    • Mapping Curriculum
      • Auto-Setup Curriculum Tag Sets
      • Populate Standard Key and Enabling Competencies
      • Accessing Templates for Importing CBME Data
      • Import EPAs
      • Choose Competency and Curriculum Tag Options
      • Import Key Competencies (Program-Specific)
      • Import Enabling Competencies (Program-Specific)
      • Import Milestones
      • Import Enabling Competencies Mapping Template
      • Modifying Uploaded Templates
      • Import Contextual Variable Responses
        • Contextual Variable Groups
        • Reordering Contextual Variable Responses
        • Modifying Contextual Variable Responses
      • Defining and Uploading Procedure Attributes
      • Trouble Shooting EPA Content
      • Mapping Additional EPAs After Importing Templates
      • Editing Existing EPAs
      • Setting Priority EPAs and Likelihood
      • Viewing the EPA Encyclopedia and EPA Maps
    • Assessment Plan Builder
    • EPA Versions - Overview
      • Using the Versioning Wizard
      • Form Building with Versioning
    • Managing Faculty and Residents
      • Recommendations for CBME User Roles
      • Learner Levels
      • Course Lists
      • Setting up Academic Advisor Groups
      • Managing Competency Committees
    • Forms/Tools: Introduction
    • Creating and Managing Forms
      • Rating Scales
      • Supervisor Form Template
      • Procedure Form Template
      • Field Note Form Template
      • Rubric Forms
      • Periodic Performance Assessment (PPA) Forms
      • Form Embargo Option
      • Reordering Items on Published Forms
      • On-Demand Workflows
      • Reviewing Form Feedback
      • Tracking Completion of Tasks and Forms
    • Initiating, Completing and Monitoring Forms
      • Initiate Assessment/Evaluation: Faculty
      • Initiate Assessment/Evaluation: Learners
      • Resident Tool: Assessor Cues
      • PAs Entering Completed Forms
      • Reopening and Editing Completed Assessments
      • Overview of Task Status
    • Reviewing Resident Progress
      • CBME Program Dashboard
      • FAQ: CBME Program Dashboard
      • CBME Visual Summary
      • CBME Learner Dashboard
      • Archived Assessments
      • Learners' Assessments Page
      • Promoting Learners Through Stages
      • Updating Learner Stages
      • Meeting Logs
      • Milestone Report
      • Pinning Forms, Items and Comments
      • Resident Tool: Thumbs Up for Helpful Feedback
  • CBE
    • Create a Curriculum Framework
      • Curriculum Framework Tag Set Options
    • Upload Objectives for a Curriculum Tag Set
    • Upload or Add Contextual Variable (CV) Responses
    • Set up an Assessment Plan
    • Create Form Templates
    • Review Learner Progression
    • Set up a CBME program in CBE
    • CBME to CBE Post-Migration Review
    • Visual Summary
      • Normative Assessment
      • Resident Dashboard
      • Faculty Development Dashboard
      • Program Evaluation Dashboard
      • Program Oversight Dashboard
  • Exams
    • Exam Questions
      • Importing Exam Questions from Text Files
      • Migrating Questions from ExamSoft
      • Migrating Responses From Exam Soft
      • Export an Exam to Word (.doc) File
    • Creating and Managing Exams
    • Exam Information and Settings
    • Exam Posts
    • RPNow
    • Examity
    • Safe Exam Browser
    • Respondus Lockdown Browser
    • Adjust Exam Scoring
    • Exam Reports
    • Exam History
    • Grading Exams
    • Learner View of Exam
    • Student Admin
    • Exam Question Management
  • Quizzes
    • Creating and Managing Quizzes
    • Learner View
  • Notices
    • Creating and Managing Notices
    • User View of Notices
  • Polls
    • Creating and Managing Polls
  • Peer Instruction
    • Access Peer Instruction
    • Create and/or Manage a Poll
    • Attach/Detach Question(s) to a Peer Instruction
    • Manage a Peer Instruction Event
    • Peer Instruction Reports
  • Medical Student Performance Records
    • Creating and Managing MSPRs
    • Learner Use of MSPR
  • Portfolio
    • Managing Portfolios
      • Managing Portfolio Advisors
    • Viewing Portfolio Entries
    • Learner Use of the Portfolio
    • Portfolio and Gradebook Integration
  • Learning Object Repository
    • Managing Learning Objects
  • Preparing for a New Academic Year
  • Annual Reports
    • Reporting on Annual Reports
  • User Tools and Options
    • User Profile Preferences
    • User Privacy Preferences
    • User Notification Preferences
    • Organisation Switcher
    • Hide Sidebar
    • Display Style Switcher
    • Bookmarks
    • People Search
    • Permission Masks
    • RSS Feeds
    • Give Feedback!
    • My Meetings
  • System Reports
    • Learning Event Reports
    • Course Reports
    • Curriculum Reports
    • Teaching Event Reports
    • Learner Incident Reports
    • Usage Reports
    • Assessment Reports
    • External Reporting
      • AAMC CI Reporting
    • MSPR Reporting
    • Clerkship Reporting
    • Learner Reports
  • Awards
    • Creating and Managing Awards
  • Regional Education
    • Managing Regions
    • Apartments
      • Managing Learners and Accomodations
  • Rich Text Content and Accessibility Checker
  • Multiple Language Support
  • Remote Learning
    • Providing online meeting urls in Learning Events
    • Integration with Microsoft Teams
  • Glossary
  • Elentra Mobile User Guide
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On this page
  • Course Setup Requirements
  • Learning Event Setup Requirements
  • Exam Setup Requirements
  • Exam Post Requirements
  • Information on Scoring g/tRATs in the TBL Module
  • Facilitator Steps to Run TBL Events
  • MCQ Application Exercise
  • Learner Experience During TBL Events

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Team Based Learning

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Last updated 2 years ago

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As of ME 1.21, the TBL module is enabled by default in Elentra installations.

Course Setup Requirements

The TBL feature relies on course groups. You must have course groups built to effectively use the iRAT and g/tRAT tools.

Learning Event Setup Requirements

When creating a learning event to be used for a TBL session, please note the following:

  • When setting the event audience you must select Course Specific Small Groups.

  • You should select all relevant groups from the list and click 'Close'.

  • In the Event Options section, you must check off the "This is a Team-Based Learning (TBL) Event" checkbox. (This is what will make the TBL tab appear to the administrators and faculty who lead the TBL event.)

Exam Setup Requirements

  • Create exams for the iRAT, g/tRAT, and MCQ Application Exercise as required.

  • The TBL module currently supports exams with multiple choice questions included. Other question types are not supported.

    • Elentra expects that multiple choice questions will have four answer response options and be valued at 1 point per question. This configuration will yield the most reliable results on the TBL progress dashboard and exam reports.

  • Information & Settings Tab

    • For an exam that will be used as a g/tRAT make sure that on the Information & Settings tab you indicate that exams should be displayed with one question per page.

    • Do NOT randomize questions or answers.

Exams used for Application Exercises work best when they include only one question. This is because when the preferred answer is revealed, all exam answers display. If you typically use multiple items that build on each other and you want learners to have the answer to the first question before going to the next question you will need to create multiple exams to post, or just announce the answers one at a time without revealing the preferred answer in the Elentra user interface.

Exam Post Requirements

  • Create posts for the exams. The following exam post settings should be used:

Exam Post Settings
iRAT
g/tRAT
Application Exercise MCQ
Notes

Step 1: Exam

Title

Suggest 'Session name: iRAT'

Suggest 'Session name: g/tRAT'

Suggest 'Session name: Application Exercise #'

Step 2: Settings

Start Date/Time

1 hr. past end of learning event

1 hr. past end of learning event

1 hr. past end of learning event

Note that the start date and time will automatically update when the faculty member starts the TBL.

End Date/Time

Equal to the learning event

Equal to the learning event

Equal to the learning event

Time Frame

During

During

During

Time Limit

Manually enter this as per your school policy. This is the total time for the entire RAT, not per question.

Manually enter this as per your school policy. This is the total time for the entire RAT, not per question.

Manually enter this as per your school policy. This is the total time for the entire application exercise, not per question.

Auto Submit

Check this box.

Check this box.

Check this box.

Hide Exam From Learners

Check this box so learners will only access the RAT when the TBL module is launched.

Check this box so learners will only access the RAT when the TBL module is launched.

Check this box so learners will only access the RAT when the TBL module is launched.

Attempts

1

1

1

Free Navigation

Leave this box checked.

Leave this box checked.

Leave this box checked.

Step 3: Audience

Audience Option

Check 'This exam is taken by individuals in the event audience.'

Check 'This exam is taken by course groups in the event audience.' Additionally, check the box to apply the same grade to all learners in the selected groups.

Check 'This exam is intended as a group-based application exercise in the learning event.' Additionally, check the box to apply the same grade to all learners in the selected groups.

Step 4: Feedback

Release Immediate Feedback

Leave this unchecked.

Check this to allow for immediate feedback.

Leave this unchecked.

Require Response

N/A

Yes

N/A

Release Score

Leave this unchecked.

Check 'Release learners' scores after they have submitted.'

Check 'Release learners' scores after they have submitted.'

Information on Scoring g/tRATs in the TBL Module

Scoring of g/tRAT exams is based on diminishing returns. The more attempts a group takes to select the correct answer, the lower their score.

The default grading is 4-2-1-0 (i.e., if a group gets it right on the first try, they get 4 points, on the second try, they get 2 points, etc.).

Scoring is controlled through a database table (tbl_lu_trat_attempt_weighting) and if you'd like to adjust the default settings you will need developer assistance.

Facilitator Steps to Run TBL Events

By default, Elentra is currently configured to allow staff:admin users to start TBL exams. To allow faculty users to start TBL exams, a developer will need to make a change to the database/ACL (tbl resource).

  • When accessing the event in Teacher or Director View, users will see a new TBL tab on the event page.

  • The TBL tab will display the event resources (e.g., RATs).

    • View their scheduled start time.

    • Click the Progress Status to start or stop the TBL activity.

  • Click the plus sign to expand the card and view learner readiness as well as their course group membership.

    • Ready means the learner is logged in and ready to proceed.

    • Not ready means the learner is not logged in.

    • Toggle the Auto Reload Learner List option to have this information update without refreshing the page.

  • Summary Results will display learner progress in the RAT.

    • Toggle the Auto Reload Learner List option to have this information update without refreshing the page.

  • Summary Results for a gRAT will display in a filterable table.

    • Click a column header to apply filters as desired.

  • Toggle the Auto Reload option to have this information update without refreshing the page.

MCQ Application Exercise

  • Click Progress to start the MCQ Application Exercise.

  • After learners have completed the exercise, share your screen with them.

  • Click to reveal the group answers.

  • Click to reveal the correct answer.

  • Celebration confetti will fly across the screen!

Learner Experience During TBL Events

Learners should access their learning event as they would for any other session.

Note, hidden exams will display to the learner with a hidden label, however, learners will not be able to access the exam until the faculty launches the TBL activities.

  • When accessing the event in Learner View, click the Launch TBL button.

  • The TBL resources (e.g., RATs) will load.

    • View Details will open a card to display the number of questions, time limit, and users associated with the RAT.

      • Clicking Contact beside a user's name will allow you to send them an email.

  • Click the Begin button to start the RAT.

  • A window will open with the RAT displayed. Complete the questions, noting the timer in the top left.

  • Click Submit Exam when questions are completed.

  • You will get a confirmation message that the RAT was submitted.

  • Learners will now see the iRAT labelled Finished and can review their performance on each item by clicking the chevron.

    • Note, learners do not receive feedback on their performance at this point in the TBL.

  • Next, learners complete the gRAT.

  • One learner per group can self-identify as the Reporter for the group by clicking "I'm the Reporter"

    • Other learners can optionally take over the role of Reporter as needed (e.g., if first reporter has to leave unexpectedly).

    • The Reporter should share their screen with their group members so that all participants can see the questions and feedback.

  • Learners will see their group members with a "Ready Status"

    • Ready means the learner is logged in and on the correct screen.

    • Not Ready means the learner is not logged in or on the correct screen.

  • Click Begin to start the gRAT.

  • As learners take the gRAT, they should view feedback per question by clicking the checkmark in the top right of each item.

  • When the correct answer is selected on the first attempt, the group receives full credit.

  • When a group makes an incorrect response, they will be required to choose a different answer.

  • The more attempts a group makes before choosing the correct answer, the lower their score.

  • Answer all questions and click Submit Exam.

  • After submitting the gRAT, learners will get an overview displaying their group responses and their individual responses. (Note that this includes question detail in more updated versions.)

Setting all course groups as TBL event audience
Setting a learning event as a TBL event
Facilitator view to start/stop RAT
Facilitator view of learner readiness
Viewing iRAT results
Viewing gRAT results
Launch TBL button
Collapsed view of TBL resources
Viewing iRAT results
Overview of group ready status for gRAT
Full credit for correct response on first attempt
Prompt to try again
0 points for four attempts
gRAT vs. iRAT responses