Exams created with the Elentra Exam module can also be attached to a gradebook entry so that when the exam is graded the grade automatically forwards to the gradebook. Attaching an exam to a gradebook assessment can be completed from an exam post or from a gradebook assessment (assuming a post already exists). For additional details on completing this process please see here.
There are several ways to enter grades into the gradebook including importing grades with a CSV, manually entering grades, linking an assessment to quizzes and exams, and using an assessment form which, when completed, automatically populates the grade.
Staff:admin users and staff:pcoordinator and faculty director users assigned to a course can access a complete course gradebook and enter grades from Admin > Manage Courses. This page describes grading actions available in a course gradebook.
This option is available to users that have access to a course gradebook like staff:admin, and program coordinators and faculty directors associated with the course. (Faculty assigned to grade assessments for specific learners should enter grades via My Grading Tasks.)
Navigate to Admin > Manage Courses.
Search for a course as needed.
Click the cog icon to the right of the course name and select Gradebook.
Ensure you are in the correct curriculum period and adjust using the period selector in the top right if needed. (The current curriculum period will display by default.)
Search for and click on the title of the assessment you would like to grade. This will take you to the assessment page.
Click the Import/Export button on the right and select Import grades from the dropdown menu.
The data needs to be in CSV format to be uploaded. If you use Excel or Numbers use “Save As” to create a version of your file as a .csv.
The marking scheme dictates what information and formatting should be included in your .csv file to upload. For all files include the learner id number.
For numeric marking schemes include the numerator of the grade
For percentage marking schemes include the percentage
For pass/fail marking schemes format your CSV so that a pass is 100 and a fail is 0
For complete/incomplete marking scheme change the assessment marking scheme to pass/fail, import the marks as listed above, then revisit the Edit Assessment page and change the assessment marking scheme back to complete/incomplete. The marks should update to C’s and I’s as required.
Drag and drop or browse you computer to find the file you need to upload. Click Import CSV.
Navigate to Admin > Manage Courses.
Search for a course as needed.
Click the cog icon to the right of the course name and select Gradebook.
Ensure you are in the correct curriculum period and adjust using the period selector in the top right if needed. (The current curriculum period will display by default.)
Search for and click on the title of the assessment you would like to grade. This will take you to the assessment page.
Click in the grade column beside a learner name/number. Enter the appropriate grade.
Your work saves automatically.
Another option is to open the grade spreadsheet for a course and input grades directly in the spreadsheet.
Note that custom grades and adjusting point values per form, per learner are not currently available to graders assigned to a specific assessment and/or learners.
When grading with an attached Assessment and Evaluation form, and in a Course Gradebook, users can optionally check the Custom Grade box and enter a value. This allows you to override the automatically calculated grade.
When grading with an attached Assessment and Evaluation form, and in a Course Gradebook, users can optionally adjust the point awarded to a learner. This allows for a more specific grade calculation as needed.
In the example below each 'Achieved' score was set to 5 by default. Professionalism and Quality of Slides have been updated to 3 and 4 respectively. The adjusted point total will be taken into account to calculate the learner's grade.
If no grade is entered for an assessment, a dash will display in the grade column and on the grade spreadsheet.
If you export the grades there will be a blank cell in the spreadsheet where the missing grade is and all missing grades will count as zeroes in the learner's final grade calculation. *New information pending. A change was introduced in Elentra ME 1.17 that may have changed how empty grades are treated in the final grade calculation. The documentation will be updated as soon as possible.
Learners' views of their gradebooks will behave slightly differently from than this so that administrative staff can create all assessments in a gradebook at the beginning of a course and fill in grades over time without learners thinking they have multiple zeroes in their grades.
This feature allows you to modify the weight of an assessment for an individual student.
Navigate to Admin > Manage Courses.
Search for a course as needed.
Click the cog icon to the right of the course name and select Gradebook.
Ensure you are in the correct curriculum period and adjust using the period selector in the top right if needed. (The current curriculum period will display by default.)
Search for and click on the title of the assessment you would like to grade. This will take you to the assessment page.
Scroll down to Grade Calculation Exceptions.
Click on Select a Student and select the required learner from the dropdown menu.
When the learner name appears below adjust the weighting by typing in the new assessment weight.
Remove individual grade calculation exceptions by clicking the red minus button beside a learner name.
If you use this feature you do need to ensure that you rebalance the gradebook weighting of other assessments for the learner. For example, if you reduce a midterm from 10% to 0% because of an excused absence, you will need to manually increase the weight(s) of the same student's other assessments so that the total weight is still 100%.
When you add an assessment to the gradebook you can specify whether or not to show the assessment in the learner gradebook and you can set start and end date and time to control the visibility of the grade. Grades are released to all members of the course enrolment at the same time. You can’t currently release grades to only selected learners through gradebook.
When faculty or learners assigned as TAs are set as graders on an assessment, they will have access to the assessment from My Grading Tasks. From there they can view assessments, complete any attached forms, and enter grades.
In the top right corner click on the user name to open the personal menu options.
Click 'Grading Tasks'.
The Grading Tasks page shows any courses in which a user has a grading task.
Click on the appropriate course and to see assessments with grading tasks.
In the Submitted column graders can see how many assignments have been submitted (if the assessment includes a drop box). In the Graded column graders can see their own progress towards completion.
Click on an assessment to see a list of learners and to enter grades.
Click on a cell in the Grade column and enter a grade.
If a form has been attached to an assessment it will open for the grader to view.
If a drop box assignment was included, graders will also be able to view and access it.
If a form created in the Assessment and Evaluation has been attached to a gradebook assessment, graders will see that form when they click on the grade cell for a learner. Graders can complete the form, provide comments as required, and the learner grade will be automatically calculated (form items are weighted and given point totals when they are added to the gradebook).
Please note that custom grades and adjusting point values per form, per learner are not currently supported for users grading outside a course gradebook. Although users will see these options in the user interface, they cannot save a grade if they have customized it.
Additionally, if a custom grade has already been entered via a course gradebook, individual graders will not be able to override that grade.
There is currently no support for assigned graders to view portfolio entries from the public grading page. If a portfolio is attached to a gradebook entries can only be viewed by a staff:admin or course director who has access to the complete course gradebook.
Please note that we strongly recommend using the Elentra Exams module over the Elentra Quizzes module.
A quiz created through the Elentra Quizzes module questions can be automatically graded, however a user must still import those automatically calculated grades into the course gradebook.
Navigate to Admin > Manage Courses.
Search for a course as needed.
Click the cog icon to the right of the course name and select Gradebook.
Ensure you are in the correct curriculum period and adjust using the period selector in the top right if needed. (The current curriculum period will display by default.)
Click an assessment name.
Click the Import/Export button and select Import grades from attached quiz.
Indicate how you'd like to apply grades (e.g. first attempt, best attempt).
For further instructions on linking an existing quiz to a gradebook assessment, please see here.
