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The Curriculum Map Versions feature allows an organisation to create curriculum maps with specific linkages between curriculum tags. Each curriculum map includes curriculum periods and the curriculum tags and mapped relationships between tags are available to be applied to any features (courses, learning events, gradebook assessment entries, etc.) that exist with the curriculum periods included in a specific map.
Navigate to Admin>Manage Curriculum.
Click 'Curriculum Map Versions' from the left sidebar.
Click 'Add Version' and fill in the required fields noting the following: Version Status: Draft or published curriculum maps will be available when creating links between curriculum tags and will also be available to be copied to new map versions as needed.
Click on the appropriate curriculum layouts and a list of curriculum periods will be displayed. Click on the appropriate curriculum periods for this map version and save your work.
Repeat the steps above and in the Import Options section, tick off the checkbox.
Select the curriculum map version you wish to copy from the dropdown menu.
Click 'Save'.
This will create an identical curriculum map for the new map version which you can then edit as needed.
This feature is optional and must be enabled in the settings file to be accessible through the user interface.
Context-based curriculum linkages allow you to map relationships between curriculum tags at the course, event, and unit level. These mapped relationships will be visible on the course, unit, and event pages. While this feature creates records of information in the same way that linking curriculum tags through Admin>Manage Curriculum does, the display capabilities are quite different. Using context-based linkages will allow users to click on curriculum tags from within units and events and see the mapped relationships.
There are different areas where you can build context-based linkages and often they are used in conjunction with the Units feature.
Assign curriculum tags to a course and link them to other curriculum tags. Do this from a course setup page. Assign curriculum tags to a unit and link them to other curriculum tags. The list of tags assigned to a unit will be displayed under Week's Objectives. This information, including the context-based linkages, will also display under the Unit Tags section of a weeks page. Do this from a course unit page. Assign curriculum tags to a learning event and link them to other curriculum tags. If you link your event level objectives to a unit tag the learning event will display on the list of week's objectives and show the connection to the unit objective. Do this from a learning event page.
Having a list of events display on a week's page actually comes from linking the event to a unit, not the context-based curriculum tags.\
Hot Topics can be configured to include a list of items your organisation would like to track across learning events. Hot topics function somewhat like curriculum tag sets but they are not available to assign to courses or assessment items. For this reason, your organisation may prefer to build a hot topic taxonomy in the curriculum tag sets via Manage Curriculum. One feature of hot topics is that you can indicate whether teaching about a hot topic was major or minor in a learning event, however there is currently no way to report on this information.
Navigate to Admin>System Settings.
Select the organisation for which you want to manage hot topics.
Click Hot Topics from the left sidebar.
Click 'Add Hot Topic'.
Provide a name and description and click 'Save'.
To delete hot topics, click the checkbox beside the category you wish to delete and then scroll down and click 'Delete Selected'.
Navigate to a learning event you want to tag with a hot topic.
From Administrator View, click on the Content tab.
In the Event Objectives section scroll down to the Event Topics section. Click 'Event Topics' to make the list of topics visible.
Tick off the Major or Minor field as needed.
To deselect a topic, click the remove x.
Click 'Save'.
When a hot topic is tagged to a learning event, this information (including major or minor designation) is visible to learners on the learning event page.
Navigate to Admin>System Reports.
The Course Summary Report includes a column to show Hot Topics tagged to specific learning events.
From the Learning Event tab you can apply multiple filters to tailor the list of learning events you are viewing. One of the filters you can apply is Hot Topics. This allows you to generate a list of all events tagged with a specific hot topic.
The tools within Manage Curriculum are used to build the structure on which many of Elentra's course, event and rotation management and curriculum mapping features rely.
Manage Curriculum allows users to:
Manage curriculum layouts and curriculum periods (a curriculum period is an instance of a layout and has specific start and end dates)
Manage curriculum tracks (a way to identify groups of related courses)
Manage curriculum map versions (a way to capture linkages between curriculum tags relevant to specific periods of time)
Manage curriculum tags (the taxonomies that can be applied to courses, units, learning events, gradebook assessments, exam items, and assessment items included on forms)
Map one curriculum taxonomy to another curriculum taxonomy (e.g. map national standards to program objectives)
You can watch a recordings about Curriculum Management at collaborate.elentra.org (login required).
Elentra allows you to map relationships between curriculum tags so you can show connections across your curriculum framework. You might map different levels of your own curriculum to each other (e.g. map program objectives to course objectives) or you might map your school curriculum and national standards (e.g., map your program outcomes to the AAMC Physician Competency Reference Set). This mapping is completed through Admin > Manage Curriculum and creates organization wide mappings.
Please note that the intended functionality of Elentra is to take a top-down approach in mapping curriculum tags. For example, you might have exit competencies, program objectives, course objectives and sessional/event objectives. You'd start with your exit competencies and map the relevant program objectives to them, then map the course objective to the program objective, etc.
After these mapped relationships are recorded they can be reported on via the Curriculum Tag Mapping Report.
Once curriculum tags are built in your organization, you can assign them in modules across Elentra. You can assign curriculum tags to:
Courses
Units
Events
Gradebook assessments (in a course)
Exam items
Assessment items included on forms
Learning Objects (i.e., online modules created in another tool)
The steps to apply curriculum tags in each of these areas is described in the relevant help section for each feature. Various reporting options to view this information also exist across the various features. Some reporting options are briefly described below.
Commonly used tools accessible to all users include Curriculum Search, Curriculum Explorer, and Curriculum Matrix.
Curriculum Search: Allows you to search for a key term and apply curriculum tags as filters.
Curriculum Explorer: Shows which objectives have been assigned to courses, tagged in events, and tagged on gradebook assessments (view of assessments is not available to learners).
Curriculum Matrix: Shows which objectives have been assigned to specific courses.
Additional tools are available only to specific users. Staff:Admin users will be able to access all of these, but faculty access will depend on the faculty role and course affiliation.
Curriculum Tag Minutes and Mapping Report: Shows which tags have been applied to events in a course.
Curriculum Review Report: Shows events, curriculum objectives, and clinical presentations within a course. (May require modification to use at your institution.)
Assessment Objective Summary Report: Lists assessments within a gradebook and provides their descriptions, and the curriculum objectives applied to them. (May require modification to use at your institution.)
Exam Data (Information and Settings): Provides an overview of the curriculum tags used on an exam and the number of questions tagged with said objectives.
Exam Results Curriculum Tag Report: Provides an overview of learner performance with regard to the curriculum tags applied to the questions.
Another curriculum mapping option exists in Elentra and that is the ability to contextually map one tag to another. This allows you to assign a tag to something like a course or event, and then link that tag to another tag in that specific context.
For example, for a learning event about fever in a child, you might assign a tag about taking a patient history. Then you could contextually link it to other tags (e.g. pediatrics, fever, etc.). This design can allow schools to keep a relatively concise list of overall learning objectives, then contextually link them to show how they will by applied in a specific context.
Reporting options for contextually linked tags are currently limited, however we intend to gradually expand the reporting options over time.
Curriculum layouts define the general blocks of time used within an organization to manage teaching and learning. Examples include year, term, semester, phase, blocks, etc. Courses, modules, or whatever more granular units of instruction are called at your institution live within a curriculum layout.
Within each curriculum layout, curriculum periods are added. A curriculum period has a defined start and end date and is often associated with a specific cohort of learners. An example of three curriculum periods within one layout would be:
Term 1 Class of 2021, Sept. 2017-Dec. 2017
Term 1 Class of 2020, Sept. 2016-Dec. 2016
Term 1 Class of 2019, Sept. 2015-Dec. 2015
One curriculum layout can have multiple curriculum periods. Curriculum periods are required when creating the audience and enrolment for courses/programs and multiple features and reports in Elentra rely on curriculum periods to filter information.
Navigate to Admin>Manage Curriculum.
Click 'Curriculum Layout' from the left sidebar.
Click 'Add Layout'.
Complete the required information, noting the following:
Curriculum Level: This field collects data but is not used elsewhere in the system. There is no user interface to define the levels used in the dropdown selector. If you want to change pre-clinical and clinical to other terms, you'll need help from a developer.
Click 'Save' or immediately add curriculum periods and then save your work.
From the Curriculum Layout page, click on an existing curriculum layout.
Click 'Add Curriculum Period'.
In the line added below, adjust the start and end date for the curriculum period, add a title (e.g. the relevant cohort), and leave the final column as active.
Scroll up if necessary and click 'Save'.
Click on and drag a curriculum layout row to the appropriate place in the list and then click 'Save Ordering'.
Click the checkbox beside the layout you wish to delete.
Click 'Delete Selected'.
From the Curriculum Layout page, click on an existing curriculum layout.
Click the checkbox beside the curriculum period you want to delete.
Click 'Deactivate'.
If a specific curriculum period is a time when learners will participate in clinical learning experiences, you can automatically create a block schedule to apply to that curriculum period. This allows for easy scheduling of clinical learning experiences. Detailed instructions for this process are included in the Curriculum>Rotation Blocks help section.\
Blocks should be created for curriculum periods in which associated courses will have clinical learning experiences (e.g., clerkship, residency rotations). Later, you'll use blocks to build slots in the rotation scheduler.
Once a rotation schedule has been built and rotations created using the block schedule templates, any changes made to the block schedule template in a curriculum period will not be inherited by the existing rotation schedules. You will need to either rebuild your rotations or if they have already been extensively used, adjust the block dates per rotation.
You must be logged in with an administrator role to create blocks.
Navigate to Admin>Manage Curriculum.
Click 'Curriculum Layout' from the left sidebar.
Click on the appropriate curriculum layout.
Beside the appropriate curriculum period, click 'Block Schedule'.
Click 'New' in the bottom right.
Provide a Schedule Title (e.g. 1 Week Blocks or Psychiatry Rotations) and description as desired. The title is the title of the set of blocks, not the individual blocks. The start and end dates for the schedule are set by the curriculum period within which you are creating the blocks (you will be able to alter the individual block dates after they have been created).
Click 'Save'.
Now you can create the actual blocks of time within this schedule. Block Type: By default you'll see one, two and four week blocks. (If you'd like to build blocks of different lengths you can get a developer to make a database change to facilitate this.) Block End Day: This is the day you want blocks to end. Start and End Date: Set by the curriculum period in which you are creating these blocks. First Block End Date: Optional. You can use this to force the first block to end on a specific date (useful if the curriculum period starts on an irregular day).
Click the down arrow beside Save and select Autogenerate Blocks; a list of blocks will appear.
Click on any row to edit the block name, or the start and end dates.
You can also add a custom block by clicking 'Add' in the bottom right and providing the required information.
When you have made the required adjustments to the block schedule, click 'Save' on the right above the list of blocks.
You can add multiple sets of blocks to one curriculum period. For example, you might add a set of one, two and four week blocks to one curriculum period. This allows you to schedule learners across blocks of varying lengths during their clinical learning experience.
Toggle between a list and calendar view of blocks using the list and calendar icons above the block end dates. (Note that as of ME 1.12 the calendar icon does not properly display blocks.)
Curriculum Tracks can be used to create specializations or concentrations within programs or to show a course’s language of instruction. If curriculum tracks are created you can:
assign a track to a course
assign a track to a student user
assign a track to an Assessment and Evaluation items, forms and distributions
Curriculum Tracks can be disabled for an organization through a database system setting (disable_curriculum_tracks) This will hide Curriculum Tracks from the System Settings so no administrative users can create tracks. Note that if you have existing curriculum tracks configured and then disable Curriculum Tracks in the database, the existing tracks will still display in the user interface.
Navigate to Admin > Manage Curriculum.
Select 'Curriculum Tracks' from the left sidebar.
Click 'Add Curriculum Track'.
Fill in the required information noting the following: Track Public URL: If the track has a public URL you'd like to make available, provide it here.
Set a display order. Curriculum Tracks will not automatically display alphabetically.
Click 'Save'.
After a track is created you can add an image for the track. Click on the track name to access the Edit Curriculum Track page and then upload an image via the small gray square on the right side. As of ME 1.12, these images will not be displayed anywhere in Elentra.
To quickly change the display order of tracks on the main Curriculum Tracks page drag and drop them into new positions and click 'Save Ordering'.
To delete unneeded tracks click the checkbox beside the track name and click 'Delete Selected'.
Adding courses to a curriculum track is done via individual course setup pages. Please see the the Courses help section for more information.
Note that you'll only be able to assign students users to a curriculum track if you have tracks built for the relevant organization.
Navigate to Admin>Manage Users.
Search for the appropriate user and click on his or her name to access their user profile page.
Scroll down to the permissions section. If an existing permission exists in an organization that has curriculum tracks, you'll be able to select the appropriate track from a dropdown menu.
If you are creating a new permission you'll have to add it first and then select the relevant curriculum track from the dropdown menu.
Click 'Save' at the bottom of the page when you are done.
Whether you are working with items, forms or distributions, you will see an option to assign a curriculum track if needed.
The Curriculum Search tool is available to all users of Elentra by default and uses boolean search logic to look for content within Learning Events. The search algorithm scans Learning Event titles, descriptions, required preparation, and mapped curriculum objectives. Additionally, through Advanced Options > "Search within files attached to Learning Events", users can look search term matches within the contents of PDF, PowerPoint, Word, and Text documents attached to Learning Events.
Type your search term(s) into the search space.
By default Elentra requires a minimum four character word to search. This is to prevent returning thousands of results for searches of three or fewer letters.
If you want your search results to include files attached to Learning Events, click 'Advanced Options' and click the checkbox just below the search bar.
Click 'Search' and your results will display on the screen.
Elentra searches event titles, event descriptions, and curriculum tag names for the word you entered.
Your search term will be highlighted if it is in the description of a relevant learning event.
You can toggle between three different views of your search results:
List view: This view shows you a list of all returned events. Export your results as desired.
Timeline view: This view displays the returned events by cohort on a timeline. Scroll through the results or quickly jump from year to year using the links on the right above the timeline. Mouseover an event for its course affiliation and length. View a total count of results returned per cohort in the left sidebar.
Table view: This view shows you course name, learning event, date, duration, description, unit (if enabled), event types, and teachers. Export your results as desired.
Advanced options let you further refine your curriculum search results.
Click 'Advanced Options'.
Select parameters to apply to your search including cohort, academic year, curriculum tag sets, filter fields, course and weeks (weeks will only appear if units/weeks in enabled in your installation).
To add a Tag Set click on the name of the desired tag set and click 'Add' just below the list of tag sets. You can hide this list as desired by clicking 'Hide List'. Adding a Tag Set to your search means only events with something from that tag set will be included in the results.
To use the Search Filter Fields and Search Filter Operator options, imagine creating a sentence to limit your results. For example, "If Event Description is ----" return results. You can create multiple filters to apply to a search and the returned results will only include events that meet the filter parameters.
The Search Filter Operator options include: is, is not, contains, does not contain, starts with, does not start with, ends with, and does not end with.
After you've set your filters, click 'Search'.
To clear just some existing filters click the small x on each filter card. To remove all filters, click 'Reset'.
Make sure to click 'Reset' to clear all filters before beginning a new search.
An example of using advanced search might be that I want to find all events on a certain topic NOT taught by one faculty member. I may already know that Dr. Greene teaches about heart disease but I want to find other instances in the curriculum where another faculty member is addressing heart disease. If I search for "heart disease" and add a "Teachers is not Dr. Greene" filter, the results will give me what I want.
Elentra includes the ability to link multiple repeating events in a parent-child relationship. This is most often used when small groups of learners will complete the same activities in repeating learning events. For example, there may be 10 events scheduled for 10 small groups but each event is essentially identical in terms of content, curriculum tags applied, etc. If you use the parent-child feature some reports will look only to the parent event to collect data and therefore help to report accurately from the perspective of a single learner.
When you export events from Curriculum Search you can choose whether to include or exclude child events.
Searching for key content in your curriculum, and exporting the results can be really useful for external reporting (e.g. research projects, interest group surveys, coroner's office, etc.). Similarly, these exports can help in gap analysis and planning an intentional curriculum.
The Curriculum Explorer is available to all users by default and allows you to filter by curriculum tag set, course, cohort, mapping relationship and academic year, in order to see where a specific curriculum tag has been applied to a course, learning event, or assessment.
The results returned in the Gradebook Assessments section does not return results for individual exam items, nor for Assessment and Evaluation forms. Learners accessing Curriculum Explorer will not have the option to explore Gradebook Assessments.
Curriculum Explorer does not currently reflect the parent-child relationship if you create recurring events using the parent-child relationship. It will display results for all events that have been tagged with the relevant curriculum tag.