To enable learners to use portfolios, a portfolio and folders must be created for the group of learners. If the portfolio is to include required items, spaces to upload artifacts can also be created.
Navigate to Admin>Manage ePortfolios.
Click 'New Portfolio'.
Designate a cohort for the portfolio and set appropriate start and end dates.
By default learners are allowed to export their ePortfolio; if you wish the change that, uncheck the Allow exporting box.
Click 'Add'; the new portfolio will be shown in the list of portfolios.
Navigate to Admin>Manage ePortfolios.
Click on the name of the portfolio you want to work in.
Click 'Add Folder'.
Provide a folder title and description.
Allow Learner Artifacts: This controls whether learners can upload artifacts in addition to any required artifacts. Check it to enable this setting.
Click 'Save'; the folder and its description will show up on the screen.
Navigate to Admin>Manage ePortfolios.
Click on the name of the portfolio you want to work in.
For the folder you wish to edit, click the blue pencil icon.
Edit the folder as required and click 'Save'.
To delete an existing folder click the red trash can icon beside the folder name.
Navigate to Admin>Manage ePortfolios.
Click on the name of the portfolio you want to work in.
Within a specific folder, click the green plus button.
Provide a title and description (required).
You can also add start and finish dates which limit when users will be able to access this artifact.
Allow commenting: Check this off if you want faculty advisors and learners to be able to comment on artifacts.
Click 'Save'.
Edit an existing artifact by clicking on the blue pencil icon beside the artifact name.
Delete an existing artifact by clicking on the red trash can icon beside the artifact name.
Navigate to Admin>Manage ePortfolios.
Click on the name of the portfolio you want to work with.
Click the down arrow beside the Add Folder button; select 'Edit Portfolio'.
Adjust the portfolio start and end dates as needed and click 'Update'.
You will get a green success message on the screen.
Navigate to Admin>Manage ePortfolios.
Click on the name of the portfolio you want to work with.
Click the down arrow beside the Add Folder button; select 'Copy Portfolio'.
Designate a cohort for the portfolio and set appropriate start and end dates.
By default learners are allowed to export their ePortfolio; if you wish the change that, uncheck the Allow exporting box.
Click 'Copy'; the new portfolio will be shown in the list of portfolios.
Navigate to Admin>Manage ePortfolios.
Click on the name of the portfolio you want to work with.
Click the down arrow beside the Add Folder button; select Delete Portfolio.
Confirm you decision by clicking 'Delete'.
The portfolio will disappear from the list of portfolios.
Portfolio advisors can be created to enable faculty to access learner portfolio artifacts and comment on them.
Navigate to Admin>Manage ePortfolios.
Click on the Advisors tab.
Any names that appear on the left are existing advisors.
To add additional advisors, click the green Add Advisor button.
Begin to type a name and select a name from the available options; click 'Add'.
When you have added all the required names, click 'Add Advisors'.
Note that the advisors list is not portfolio specific. Any advisor added to the list can be matched to one or more portfolios. Also note that once an advisor is linked to a learner, s/he can see all artifacts posted by the learner. There are not currently tools through the user interface to grant access to one part of the portfolio but not another.
There is no user interface to delete advisors at this time.
Assigning a learner to a faulty member allows that faculty member to see all artifacts uploaded to the learner's portfolio.
Navigate to Admin>Manage ePortfolios.
Click on the Advisors tab.
Click on an advisor name.
Click 'Add Student'.
Begin to type a name and select a name from the available options; click 'Add'.
When you have added all the required names, click 'Add students'.
The learners will show up in a list.
Navigate to Admin>Manage ePortfolios.
Click on the Advisors tab.
Click on an advisor name.
Click the trash can icon beside a learner name to remove the learner from the advisors list.
The learner name should disappear from the list.