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Located in the left sidebar, Display Style is automatically available to faculty and staff when using different modules in Elentra. It provides the ability to quickly change from Learner View to Administrator View and generally, clicking 'Administrator View' will take users to the same page they would access via Admin>Manage X.
Switching display styles can be a quick way to preview what a learning event page will look like to the learner.
In the Display Style switcher on the left sidebar, click on the display style you want to use.
The current display style in use is shown with an 'x' in the checkbox beside the display style name or displays in blue text depending on which module of Elentra you're working in.
Using the built-in bookmark feature of Elentra can save users time and energy. Bookmark filter settings for assessment and evaluation reporting, curriculum search filters, learning event displays, etc. to quickly access your most commonly used tools.
Navigate to the page you want to bookmark (e.g., go to Curriculum Search and set the filters you want to use)
Click on Add Bookmark in the My Bookmarks box in the left sidebar
Provide an appropriate Bookmark Title and click Submit
Your newly bookmarked page will show up in the My Bookmarks box
Click the settings cog within the My Bookmarks box in the left sidebar
Trashcan icons will appear to the left of each bookmarked page
Click on the trashcan icon beside a specific bookmark to delete it
Click Done when you are finished deleting bookmarks
Click the settings cog within the My Bookmarks box in the left sidebar
Crossed arrows will appear to the right of each bookmarked page
Click on and drag the crossed arrows to rearrange your list of bookmarked pages
Click Done when you are finished rearranging your bookmarks
Click the settings cog within the My Bookmarks box in the left sidebar
Click on the name of the bookmark you want to edit
Make the required changes and click the checkmark to indicate when your editing is complete
Click Done when you are finished editing your bookmarks
This tool is only available to faculty users. It is not just the storage of admin. information; it allows an admin. assistant to act in the system under the identity of the faculty member and as such should be used carefully. While there is a back-end record of what actions were taken while an admin. assistant is in the masked identity, through the user interface all actions the admin. assistant takes will appear as if taken by the faculty member.
Click the username badge to open the user profile.
Click 'My Admin Assistants' in the Profile card in the left sidebar.
Type in the name of another user, and click on it.
Set access start and finish dates and times to limit when the admin. will be able to be masked as the faculty member. By default it will set access to for one week.
Click 'Add Assistant'.
To remove an admin. assistant click the checkbox beside their name and click 'Remove Assistant'.
In this example a faculty member has granted three admin assistants access for different lengths of time.
If faculty link their account with admin. assistants', the admin. assistants will see a Permission Masks card on their sidebar and can select to use another id at any time during the active permission mask period.
Elentra includes an internal search tool to allow users to search for other users, and to browse users and departments. Click 'People Search' from the main menu to access this tool.
Use this tool to search for individual people, and apply group and role filters as desired through the Advanced Search option.
Select a group and role from the dropdown menus and then click 'Browse People' to view all the applicable users.
Select a department from the dropdown menu and then click 'Browse Departments' to see all users assigned to the specified department.
If a user is associated with multiple organisations (e.g., undergraduate and graduate or postgraduate medical education) in their user profile or has been assigned multiple groups or roles (e.g., staff and faculty), they will have a My Organisations switcher visible in the left sidebar on most pages in Elentra. This card allows the user to quickly switch between roles and access different features of the platform depending on the configuration of their various permissions.
This tool can be useful for users who are responsible for different things within one organisation or who are responsible for something (e.g., assessment) across different organisations within one institution. In the sample below, the user can switch between faculty roles in the undergraduate and postgraduate organisations.
Click on the name of the group/role you wish to act in, in the appropriate organisation.
The bolded text shows the organisation and role a user is currently in.
Remember My Organisations will only be visible to users with multiple organisations or group/role permissions in one organisation set in their user profile. This must be set by someone with access to Admin>Manage Users and the Permissions section. For more information on creating and managing users please see the User Management help section.
Users have the option to subscribe to RSS feeds in multiple modules of Elentra. For example, throughout a community users can opt to subscribe to an RSS feed to stay up to date on announcements, events, polls, and changes within folders or galleries in a community. Users can also subscribe to an RSS feed for the Elentra Message Center which displays notifications created through Manage Notices.
To subscribe to an RSS feed the user should have their preferred RSS reader enabled on their computer.
Note that Chrome does not automatically support RSS feeds. If users wish to use Chrome they can install an extension to allow Chrome to read RSS feeds.
Users can subscribe to receive ongoing updates to event dates and times. There are two places learners can subscribe to calendars: the dashboard (gives access to course calendars) or within a community events page (access to events created within that community only). Faculty can subscribe to a calendar of their teaching events.
Learners can subscribe to or download a calendar from their Dashboard page.
If CBME is enabled in your organisation, learners can scroll down the page or click 'My Event Calendar' from their dashboard options (by default their dashboard will show their CBME data at the top of the page). Without CBME enabled learners will land on a dashboard page with their calendar upon logging into the system.
Below the calendar, click 'Subscribe to Calendar or Download Calendar'.
Click to select All Calendars or Individual Course Calendar. For the second option, indicate the appropriate course using the dropdown menu.
Click 'Subscribe' to get a version of the calendar that will not allow you to edit events but will update automatically to reflect changes made to the schedule in Elentra. After clicking Subscribe you can click to copy the subscription URL and add it to your calendar tool or click 'Subscribe to Calendar'. Your computer will likely prompt you to choose an application to open the link.
Click 'Download' to get a version of the calendar that you can edit but that will not automatically update based on changes made within Elentra. (You will be able to re-download the schedule at any time.)
Click 'Download Calendar'. Your computer will prompt you to choose an application to open the download or you can save the file. If you save the file you can later add it to your preferred calendar tool.
Events in the calendar will display any required preparation supplied in the event and will include a link to the learning event.
Faculty can subscribe to a calendar that displays the learning events the individual faculty member is associated with.
From the dashboard, scroll to My Teaching Events and look for the small calendar icon in the bottom right.
Right click on Subscribe to Calendar.
Click 'Copy Link Location/Address' or Send Link to Device/Services depending on the browser being used and how you want to subscribe.
If you click Subscribe to Calendar a file will download to your computer or you many be prompted to open the file with an application. This can provide a file that can be added to a calendar tool but it will provide a static calendar of events.
There is currently no user interface for faculty to subscribe to individual course calendars.
On a community events page, you can get a static version of the calendar or subscribe to an automatically updating version.
To subscribe to an automatically updating version of the calendar of events, right click on the calendar icon. Click 'Copy Link Location/Address' and paste the link into a subscription feed for your preferred calendar tool.
If you click on the calendar icon your computer may automatically download an ics file or may prompt you to choose an application to open the download or you can save the file. If you save the file you can later add it to your preferred calendar tool. This will provide a static version of the calendar including already created events. You can re-download it later to update your calendar.
Throughout Elentra there is a feedback button available on the left sidebar. Users can click this to provide feedback on a page, design feature, etc.
This feature generates an email which is sent to an address defined in the settings table. The feedback issues are not currently stored in the database and there is no user interface to view or report on all feedback submissions at once.
From most pages in Elentra look for the Give Feedback! card in the left sidebar.
Click 'Elentra ME Feedback'.
Type comments into the text box.
Click 'Submit'.
A success message will display and automatically close.
