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New in ME 1.22!
Learning Event Type Summary Report to show use of event types across multiple courses in one file
A variety of system reports are available to different users in Elentra. Some reports can be accessed from other screens, but most reports are accessed via Admin > System Reports.
Not all reports will be visible to all users and learners have no access to system reports (learners can access some reports on themselves depending on how you use Assessment and Evaluation).
Please note there are some specific reporting options for Courses, Course Websites, and Assessment and Evaluation. Please see the relevant help section for additional information on those reports.
A teaching report that shows how many hours faculty are teaching across all courses.
Set the reporting start and finish date and time.
Assign session time equally to instructors - Checking this box will divide the total event time between all listed teachers.
Click Create Report.
Reports will generate for each course. Information included is:
Course Details (director, curriculum coordinator, program coordinator, evaluation rep and student rep)
Course Description
Course Objectives
Course Event Types (shown in a pie chart across multiple curriculum periods)
Teachers and the number of events and hours taught.
Click on a number in the Total Events column to see the events associated with that teacher.
A teaching report that shows how many hours and events faculty are teaching.
Set the reporting start and finish date and time.
Assign session time equally to instructors - Checking this box will divide the total event time between all listed teachers.
Click Create Report.
Reports will generate. Information included is:
Teacher name and the number of events and hours taught.
Click on a number in the Total Events column to see the events associated with that teacher.
A teaching report that shows how many hours faculty are teaching in each Course, including data about event types.
Set the reporting start and finish date and time.
Select a course.
Click Generate Report.
Reports will generate. Information included is:
Teacher name, number of events, affiliated department (if any), course name, the number of hours per event type, the event total, and the hours total.
Click on a number in the Event Total column to see the events associated with that teacher.
The legend helps identify what each learning event is.
A teaching report that shows how many hours faculty are teaching different Event Types broken down by department and division.
If you associate a faculty user with multiple departments please note that reports that rely on departments will attribute that faculty user effort to each department they are associated with.
Contact information for teachers who have taught between the selected time period.
Please note that these reports refer to course gradebook assessments, not the tasks administered through the Assessments and Evaluations module.
Improved in ME 1.21!
Updated the Student Objective Competency Report (now called the Student Competency by Curriculum Tag Report) to allow you to pick from any tag set in use on gradebook assessments.
This report provides an overview of all assessments entered into a course gradebook for a specific cohort. It provides assessment titles and descriptions for assessments grouped in the following ways: all formative assessments, all summative assessments, all narrative assessments, all narrative assessments that are also formative assessments, and all narrative assessments that are part of the final grade.
This report was created to help provide data for LCME Standard 9: Teaching, Supervision, Assessment, and Student and Patient Safety.
This report provides a table showing assessments, their descriptions, and the curriculum tags associated with those assessments for a defined course and curriculum period.
This report was created to help courses review their assessments and create blueprints to ensure that all curriculum tags assigned to a course are being appropriately assessed.
Note that this report displays the curriculum tags assigned to assessments via the gradebook edit assessment page in the Assessment Objectives section. If you have an exam entered into the gradebook and have used the exam module to build and tag assessment items, the system does not automatically mine exams and collect their tagged assessment items and apply those tags to the gradebook assessment entry. You'll still have to tag the gradebook assessment entry with the appropriate tags.
Additionally, this report shows only direct mappings (i.e., the tags assigned to a gradebook assessment, not those tags linked contextually or globally mapped to those tags).
Use the drop down selector to choose a curriculum period.
In the Courses Included section, click Show List to view additional courses. Click on a course title and click Add to include that course in your report.
You can select multiple courses at once by using your keyboard and mouse. (command and click on Mac)
Click Generate Report.
View results inline or download a CSV or PDF as desired.
Updated in ME 1.21 to allow you to select any existing tag set (instead of relying on a tag set defined in the language file as existed before).
This report shows Gradebook assessments by tag set for each learner selected in the selected cohort and the learner's grade on each assessment to assist with understanding a learner's performance by curriculum tag. Optionally, choose to include the average score per assessment by tag set for the selected cohort as well.
This report relies on the direct tagging of assessments within course Gradebooks. Only those tag sets assigned to gradebook assessments will provide results.
Report on one cohort of learners at a time (at the moment, this report does not permit reporting on course list type cohorts).
Select one or more curriculum tag sets to report on. They will be collapsed for the cohort and learner at first to permit you to choose which tag set you'd like to review first.
Choose whether or not to report on only those learners who achieved a score below your identified threshold by placing a checkmark in the Failing Students checkbox, then identify the threshold you wish to apply. Failing grades will be highlighted in red.
Download the results to a PDF or CSV file.
A report show course gradebook assessments that have not been tagged with any curriculum tags.
New in ME 1.22!
Learning Event Type Summary Report to show use of event types across multiple courses in one file
There are several curriculum reporting tools available in Elentra. These can be used to help provide feedback to the people or committees responsible for curriculum planning and review, to see a summary of linkages between curriculum tags, and to get an overview of a course's learning events.
To access system reports navigate to Admin > System Reports. Not all users have access to all reports and some reports are accessible from other locations. For example, the Curriculum Reports are available to some users from the Curriculum tab, and a modified version of the Learning Event Types report is accessible from the Admin > Manage Courses > Content page in the left sidebar.
The Curriculum Tag Mapping Report shows you globally mapped relationships between individual curriculum tags. This means if you have mapped one tag to another in Admin > Manage Curriculum, you can see the results here.
This report can be access from the Curriculum tab on the main menu or from Admin > System Settings.
Go to Admin > System Reports.
Under Curriculum Reports click Curriculum Tag Mapping Report.
Choose a curriculum tag set using the dropdown selector.
Switch views as needed to see "Mapped To" and "Mapped From" relationships.
If you have Tag A, and you went into Manage Curriculum and opened Tag A and linked other objectives to it, those relationships will show as "Mapped To" Tag A. Whereas if you opened Tag 26, and mapped Tag A to it, Tag 26 would show up under the "Mapped From" list when you look at Tag A.
Click on a tag to drill through a hierarchical tag set and to view any mapped tags.
The resulting list is available to print by clicking 'Print Report'.
Please note that the print option will only print what is shown on the screen. You must expand each mapped tag to include its details in the print report. There is currently no expand/collapse all button.
If you have a hierarchical tag set, and different levels of the hierarchy are mapped to different tag sets this report will not be able to show you everything. It will only show you the highest level of the hierarchy to which you have mapped another tag set.
This report works best for hierarchical tag sets if only the children or bottom level of the hierarchy is mapped to another tag set.
Also, this report does not have a curriculum map version selector at this time.
This report displays curriculum tags used in events and how much time can be attributed to each. The report divides the total event time by the number of curriculum tags assigned to the event and attributes an even amount of time to each assigned tag. If an event is 60 minutes and two curriculum tags were assigned to the event, each tag will be credited with 30 minutes. If an event is 60 minutes and three curriculum tags were assigned to the event, each tag will be credited with 20 minutes.
If you select one curriculum tag set and don't apply any additional setting options, you'll get a report like this:
The "Group By Additional Curriculum Tag Set(s)" option only applies if you have context-based linkages on the tags assigned to learning events in the selected course(s). The report can only support context-based linkages that are one level (e.g., Course Objective to Discipline). Additionally, the time attributed to each contextually linked tag will be half the amount of time attributed to the directly mapped tag.
If you apply different report options, your report will change. You can select more than one option.
As of Elentra ME 1.21, you can click on a number in a cell to view a list of the events where a specific tag was applied.
Report on Learning Event Types: displays a table listing all event types in a course, and displays how much time in minutes within that event type was spent on each curriculum tags.
Report on number of mappings: displays a list of curriculum tags in a course, their total count in a course and their total time in minutes and hours
Report on percentages: displays a list of all curriculum tags in a course and their total time represented as minutes, hours, and a percentage (of total course time allotted to curriculum tags)
Show pie charts: displays results of the applicable result in a pie chart (by default will show curriculum tags with minute and hour count). If you are filtering by an individual tag the pie chart view will be less useful since it will show 100% for the individual objective.
Click Generate Report.
Download a CSV or PDF.
The Curriculum Review Report displays the event title and description, free-text objectives, curriculum tags directly mapped to an event, curriculum tags indirectly mapped to an event (either contextually or through organization-level mappings), and hot topics assigned to events in a course. The curriculum tag column displays curriculum tag titles.
Hot Topics is a different feature than Curriculum Tag Sets and can be configured via Admin > System Settings. It acts like another taxonomy with which to tag learning events but is not available in all areas of the platform as a filter or reporting option. We no longer recommend the use of hot topics, however we have left them is this report for those that already use them.
This report respects the parent-child id if it has been applied to recurring events and therefore displays course information from the perspective of one learner enrolled in the course.
This report can be access from the Curriculum tab on the main menu or from Admin > System Settings.
Go to Admin > System Reports.
Under Curriculum Reports click Curriculum Review Report.
Enter a start and finish date for the report.
Include child Learning Events - tick this box if you want to include a recurring event series that was also flagged as having parent-child relationships (e.g. a recurring small group event where learners do the identical thing).
Click 'Show List', click on one or more courses as needed, and click 'Add'.
Click Create Report to see your results inline.
Optionally download your results as a CSV or PDF.
This report is designed to help monitor the learning event types used within a course. It provides a summary in pie chart and table view that includes a list of event types, an event count, and an hour count displayed in hours and as a percentage. For each course you select you will also see an appendix where you can view each learning event title, type, date, and duration.
This report respects the parent-child id if it has been applied to recurring events and therefore displays course information from the perspective of one learner enrolled in the course.
Introduced in ME 1.22, this report is designed to help monitor the learning event types used across multiple courses so you can get a picture of the curriculum delivery across more than one course.
For each course included there is a column per event type to display the event count, percentage (within the course), hour count, and hour percentage (within the course).
Note that there is currently no "Total" column but depending on how a school wants to use this data, you can export a csv file and add additional calculations.
This report allows you to report on the estimated times to complete resources attached to learning events. An oragnization must have a database setting enabled to input event resource time estimates: events_resource_display_time_estimate.
Select one or more courses
Click on the 'Course' bar and type in a course title to search as needed
Click on a course title to add it to the report
Remove a course by clicking it and pushing delete on your keyboard
Enter Report Start and End Dates
Indicate whether to include Required, Optional, or All resources types
Select the desired resource categories and resource types by checking off boxes
Click 'Create Report' or Download CSV
The resulting report will show you event dates, titles, and course and all the combinations of categories and resource types with the associated time for attached resources.
The Curriculum Inventory Report can be used to submit your organisation's information to the AAMC curriculum portal. There is an Elentra Learn webinar about the CIR available on collaborate.elentra.org.
Note that before using your curriculum inventory reporting, it is recommended that you map your event types and assessment methods (aka assessment characteristics) to the MedBiquitous taxonomies. If you don't do this, unmapped event types will be excluded from the report and unmapped assessments will be reported as "Exam - Institutionally Developed, Written/Computer-based".
You can review an organisation's event types and assessment characteristics via Admin>System Settings. More information is in the System Settings help section.
Navigate to Admin>System Reports.
Scroll down to External Reports and click 'AAMC Curriculum Inventory Reporting'.
Click 'Create New Report'.
Complete the required information, noting the following: Reporting Period: There is no user interface to configure the reporting period. Report Title: This will be the display name in the list of reports in Elentra. Academic Levels: Indicate the curriculum layouts to be included in the report. When you provide the id of a proxy learner the system will only pull events for which that learner is an audience member.
Click 'Create New Report'.
Navigate to Admin>System Reports.
Scroll down to External Reports and click 'AAMC Curriculum Inventory Reporting'.
Click on the title of the report you wish to view.
Click 'Save XML'.
Save the file.
Upload file to the appropriate location.
New in ME 1.20!
A report showing the duty hours recorded by learners based on the selected course and date range.
Go to Admin > System Reports.
Under Clerkship Reporting, click Duty Hours Report.
Select one or more courses.
Set a report date range.
Click Download CSV(s).
The resulting CSV will show you the course, student first and last name, date, number of hours logged, type of hours (e.g., on call), and any comments entered.
Results will be separated by course if more than one course is selected.
This report lists all learning events in a Course and indicates if they are incomplete (meaning they do not have curriculum tags assigned).
Go to Admin > System Reports.
Under Learning Event Reports click Learning Events by Course Missing Objectives.
Set the reporting start and finish date and time (required).
Organization should be set to the organization you are currently working in. Adjust if needed.
To add a course click the "Show List" button.
Click on the name of a course and click 'Add'.
To remove a course click on the course name, then click 'Remove'.
You can add and remove multiple courses at once by using your keyboard and mouse to select multiple from the list.
Click Generate Report and results will display inline.
Events with an IC in the far left column do not have curriculum tags assigned.
Events with a C in the far left column have curriculum tags assigned.
Note that an overall status of events with curriculum tags assigned (shown as a fraction and a percentage) is included.
Results can be downloaded as PDF or CSV.
For CSV downloads, information will download in one file per course, in the case that multiple courses are in use.
For PDF downloads, information for multiple courses will be in one file.
A report containing a list of all learning events and the associated Faculty Member.
Go to Admin > System Reports.
Under Learning Event Reports click Learning Events by Faculty Member.
Set the reporting start and finish date and time (required).
Organization should be set to the organization you are currently working in. Adjust if needed.
Check the 'Show child events' box if you want your report to include any recurring events that also had the parent-child flag applied to them (e.g., a recurring small group event where the content was identical for each group of learners but each event was taught by a different teacher).
Click Generate Report and results will display inline.
Teacher name, role, institutional id, event title, course code, course name, and event duration will be displayed.
Results can be downloaded as PDF or CSV.
Student Report Card
The student report card provides an overview of overall progress for an individual student. Please note that the information included in the report comes from gradebook assessments, not the Assessment and Evaluation module.
To use the Student Report Card:
Admin>System Settings Reports.
Scroll to the bottom of the list and click 'Student Report Card'.
Select a cohort.
Select a learner from the list.
Click 'Create Report'.
View the results inline or opt to Print Report as needed. The print version provides a pdf file.
Course Credit Available: This is populated based on the information provided on a course set up page under Course Credit.
Course Credit Received: If an overall grade of a course is equal to or greater than 50%, full credit will be received. If an overall grade less than 50%, no credit would be received. Note: A developer can set the appropriate passing grade for your installation of Elentra in the settings table (setting shortname: gradebook_passing_grade).
A report containing a list of curriculum tags assigned to a course and an indication of whether they were also assigned to events in the course. Report also includes a list of additional curriculum tags assigned to events in the course but not assigned to the course itself.
Note that this report is most useful if your curriculum framework has you assign curriculum tags to a course and those same tags to specific events. If you actually have separate tag sets for course and event objectives, you will only see useful information in the Non-Assigned Tags section of this report.
Go to Admin > System Reports.
Under Course Reports click Course Objectives by Events Tagged (COBET).
Set the reporting start and finish date and time (required).
All courses will be listed on the "Courses Included" list. Click on a course to highlight it which means it is selected.
You can use your keyboard and mouse to select multiple courses if needed.
Click Generate Report and results will display inline.
Tags in the Assigned Course Objective list are those tags that were assigned to a course.
Click the number under the Tagged column to see a list of the events where the curriculum tag was also assigned.
Tags in the Non-Assigned Tagged Objectives list are those tags that were not assigned to the course but were assigned to specific learning events.
Results can be downloaded as PDF or CSV.
For CSV downloads, three separate files may download (Assigned MCC Presentations, Attached Objectives, and Non-Attached Objectives).
For PDF downloads, information may be separated into Assigned MCC Presentations, Assigned Tagged Objectives, and Non-Assigned Tagged Objectives.
