The Apartment feature of the Regional Education module allows you to store details about all apartments an organisation controls. Apartments must be added to the system before they are available to be scheduled with occupants.
Navigate to Admin>Regional Education.
Click 'Manage Apartments' from the Regional Education card in the left sidebar.
Click 'Add New Apartment' to add a unit.
Provide all apartment details, noting the following:
Title: We recommend using the address and unit number as the title. This makes it easy to quickly reference which property is being discussed in automated emails.
General Information: It is recommended that you provide as much detail to learners as possible. This might include information about wifi, parking, garbage and recycling, house rules, etc.
Superintendent Information: If someone other than a building superintendent will distribute keys to learners, uncheck 'The superintendent is also the key contact' and you will be prompted to enter information for a different key contact (e.g. departmental secretary). This information will be shared with learners when they are confirmed at a specific unit.
Apartment Contacts: Adding a user here will give that person access to edit and schedule occupants for this apartment.
Click 'Save'.
Navigate to Admin>Regional Education.
Click 'Manage Apartments' from the Regional Education card in the left sidebar.
Click on the name of a unit.
Edit the entry as needed.
Click 'Save'.
Navigate to Admin>Regional Education.
Click 'Regional Education' from the Regional Education card in the left sidebar.
The screen will display learners requiring accommodations who need to be scheduled, and a list of unconfirmed accommodation assignments.
Follow the instructions above.
Click the name of a learner.
View the available accommodations and click the circle beside the accommodation you'd like to assign to the learner.
By default an email notification will be sent to the learner with the details of their assigned accommodation and asking them to confirm the assignment. If you do not want to send an email, deselect the box.
Click 'Proceed'.
Another way to schedule learners into accommodations is to manually add individual occupants to specific units.
From the Manage Apartments screen, click an apartment name.
Click 'Add New Learner'.
Provide the required information.
Click 'Proceed.'
Follow the instructions above.
Click the checkbox beside the appropriate learner name(s).
Scroll to the bottom of the page and click 'Send Reminder'.
From the Manage Apartments screen, click an apartment name to see a calendar view showing all scheduled occupants. (You can also add a new occupant from this screen.)
From the Regional Education screen, click an apartment name from the Unconfirmed Accommodation Assignments list to see a calendar view showing all scheduled occupants. (You can also add a new occupant from this screen.)