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If a user is associated with multiple organisations (e.g., undergraduate and graduate or postgraduate medical education) in their user profile or has been assigned multiple groups or roles (e.g., staff and faculty), they will have a My Organisations switcher visible in the left sidebar on most pages in Elentra. This card allows the user to quickly switch between roles and access different features of the platform depending on the configuration of their various permissions.
This tool can be useful for users who are responsible for different things within one organisation or who are responsible for something (e.g., assessment) across different organisations within one institution. In the sample below, the user can switch between faculty roles in the undergraduate and postgraduate organisations.
Click on the name of the group/role you wish to act in, in the appropriate organisation.
The bolded text shows the organisation and role a user is currently in.
Remember My Organisations will only be visible to users with multiple organisations or group/role permissions in one organisation set in their user profile. This must be set by someone with access to Admin>Manage Users and the Permissions section. For more information on creating and managing users please see the User Management help section.
Using the built-in bookmark feature of Elentra can save users time and energy. Bookmark filter settings for assessment and evaluation reporting, curriculum search filters, learning event displays, etc. to quickly access your most commonly used tools.
Navigate to the page you want to bookmark (e.g., go to Curriculum Search and set the filters you want to use)
Click on Add Bookmark in the My Bookmarks box in the left sidebar
Provide an appropriate Bookmark Title and click Submit
Your newly bookmarked page will show up in the My Bookmarks box
Click the settings cog within the My Bookmarks box in the left sidebar
Trashcan icons will appear to the left of each bookmarked page
Click on the trashcan icon beside a specific bookmark to delete it
Click Done when you are finished deleting bookmarks
Click the settings cog within the My Bookmarks box in the left sidebar
Crossed arrows will appear to the right of each bookmarked page
Click on and drag the crossed arrows to rearrange your list of bookmarked pages
Click Done when you are finished rearranging your bookmarks
Click the settings cog within the My Bookmarks box in the left sidebar
Click on the name of the bookmark you want to edit
Make the required changes and click the checkmark to indicate when your editing is complete
Click Done when you are finished editing your bookmarks
Located in the left sidebar, Display Style is automatically available to faculty and staff when using different modules in Elentra. It provides the ability to quickly change from Learner View to Administrator View and generally, clicking 'Administrator View' will take users to the same page they would access via Admin>Manage X.
Switching display styles can be a quick way to preview what a learning event page will look like to the learner.
In the Display Style switcher on the left sidebar, click on the display style you want to use.
The current display style in use is shown with an 'x' in the checkbox beside the display style name or displays in blue text depending on which module of Elentra you're working in.
Users have the option to subscribe to RSS feeds in multiple modules of Elentra. For example, throughout a community users can opt to subscribe to an RSS feed to stay up to date on announcements, events, polls, and changes within folders or galleries in a community. Users can also subscribe to an RSS feed for the Elentra Message Center which displays notifications created through Manage Notices.
To subscribe to an RSS feed the user should have their preferred RSS reader enabled on their computer.
Note that Chrome does not automatically support RSS feeds. If users wish to use Chrome they can install an extension to allow Chrome to read RSS feeds.
Throughout Elentra there is a feedback button available on the left sidebar. Users can click this to provide feedback on a page, design feature, etc.
This feature generates an email which is sent to an address defined in the settings table. The feedback issues are not currently stored in the database and there is no user interface to view or report on all feedback submissions at once.
From most pages in Elentra look for the Give Feedback! card in the left sidebar.
Click 'Elentra ME Feedback'.
Type comments into the text box.
Click 'Submit'.
A success message will display and automatically close.
This tool is only available to faculty users and will not appear for a use who has faculty>faculty group and role. It is not just the storage of admin. information; it allows an admin. assistant to act in the system under the identity of the faculty member and as such should be used carefully. While there is a back-end record of what actions were taken while an admin. assistant is in the masked identity, through the user interface all actions the admin. assistant takes will appear as if taken by the faculty member.
Click the username badge to open the user profile.
Click 'My Admin Assistants' in the Profile card in the left sidebar.
Type in the name of another user, and click on it.
Set access start and finish dates and times to limit when the admin. will be able to be masked as the faculty member. By default it will set access to for one week.
Click 'Add Assistant'.
To remove an admin. assistant click the checkbox beside their name and click 'Remove Assistant'.
In this example a faculty member has granted three admin assistants access for different lengths of time.
If faculty link their account with admin. assistants', the admin. assistants will see a Permission Masks card on their sidebar and can select to use another id at any time during the active permission mask period.
New in ME 1.14!
Users who want to hide the sidebar in Elentra can do so by clicking the blue left-pointing arrows at the top of the sidebar. To expand the sidebar later, click on the right-pointing double arrows.
By clicking on their own name, users can access their My Elentra ME Profile to provide information about themselves and access profile settings.
Users will see their personal information first when they access their profile. By default they can't change their primary e-mail, but they can update their other contact information.
Users can adjust their privacy preference at any time. Note that they will be prompted to set this up the first time the log in to Elentra.
To set a PIN, users need to toggle from their Personal Information to Account Information.
Click on name in dashboard header (to the left of the Logout button).
Click the 'Account Information' tab.
Enter a 4-6 digit PIN.
Click 'Save Profile'.
Elentra includes an internal search tool to allow users to search for other users, and to browse users and departments. Most users will need to click 'More' on the primary navigation menu to access People Search.
Use this tool to search for individual people, and apply group and role filters as desired through the Advanced Search option.
New in ME 1.17! If you are logged in as a medtech:admin user and are using People Search, you will be able to navigate to a user's profile by clicking their name in the People Search results list.
Select a group and role from the dropdown menus and then click 'Browse People' to view all the applicable users.
Select a department from the dropdown menu and then click 'Browse Departments' to see all users assigned to the specified department.
New in ME 1.17! Learners can now download all event files for a day or week.
This tool requires a database setting to be enabled by a developer. Set events_download_all_files to 1 in the settings table to use this feature.
Learners can now download all files attached to learning events for a day or week (this tool is not available from the Month/Year calendar view).
When logged in as a student, click on Learning Events in the primary navigation menu. Below the calendar, you will see a Download Event Files button. Whatever is displayed on the screen will be included (e.g., if learners wanted to filter to view one course, they would download the resources for only that course).
After clicking the button they will see a list of all files to be downloaded. Learners will be prompted to confirm the file download and the files will download to their computers.
Note: There is another bulk resource download option for learners if you are using Units. This is different than that.
