The Medical Student Performance Record (MSPR) is a collection of information about a student including activities completed during medical education, comments about student performance in clinical settings, amount of time spent in different departments or specialities, etc. In Canada, this information is provided by undergraduate medical education offices to the Canadian Resident Matching Service (CaRMS).
The MSPR includes three sections which are populated different ways. "Information Requiring Approval" is logged by learners and approved by program coordinators. "Information Requiring Entry" is entered by program coordinators. "Information Extracted from Other Sources" is automatically populated from other Elentra data.
After MSPR information is loaded a pdf file can be generated and downloaded about each learner. Additionally, an HTML link can be fed forward to another system. Only MSPRs closed to submissions will be generated into reports.
There is currently no user interface to edit the required elements of the MSPR or alter what gets automatically populated by Elentra. If your organisation wishes to customize this you will need help from a developer.
In the MSPR Class Options section you can set the submission deadline for a cohort of learners.
Navigate to Admin>Manage MSPRs.
Select a cohort from the dropdown menu.
Click 'Proceed'.
You will now have an MSPR Admin card in the left sidebar. Click on 'Class of X MSPR Options' from the left sidebar.
Use the date selector and clock to set a submission deadline.
Click 'Update Options'.
You have now set the MSPR submission deadline for the selected cohort.
Navigate to Admin>Manage Users.
Search for a user and click on his/her name.
In the left sidebar there will be a Student Management Card.
Click 'MSPR'.
Depending on whether a report has been generated before you may see the learner's MSPR information on the screen. If not, you may need to click on 'Generate Report' in the yellow information section.
After the MSPR Report is generated, quickly view all entered items and all items requiring approval by clicking 'Expand All' below the header.
You can access an individual's MSPR from their user profile and the Student Management card in the leftsidebar, however you can also access all MSPRs requiring attention at once through the Admin tab.
Navigate to Admin>Manage MSPRs.
Select a cohort from the dropdown menu and click 'Proceed' OR click 'Manage All MSPRs requiring attention'.
Click the pencil icon in the edit column to access a learner's MSPR.
Add information by clicking on any of the 'Add' buttons in the appropriate categories. Note that you may need to click on the title of or plus sign beside a greyed out section header in order to view its subcategories.
Provide the required information and click 'Submit'.
You will see a green success message and entries will be displayed on the screen. When added by a program coordinator, entries are automatically approved.
Entries can be edited or deleted by clicking the pencil or red minus icon on each entry card.
You can access an individual's MSPR from their user profile and the Student Management card in the leftsidebar, however you can also access all MSPRs requiring attention at once through the Admin tab.
Navigate to Admin>Manage MSPRs.
Select a cohort from the dropdown menu and click 'Proceed' OR click 'Manage All MSPRs requiring attention'.
Click the pencil icon in the edit column to access a learner's MSPR.
Click on the green checkmark for an entry to approve it.
Click on the red minus sign to reject an entry. If you reject a submission, you'll need to provide a reason and this information will be emailed to the learner.
Each entry's status will be displayed on its card (pending approval, approved, rejected).
The screenshots below show the categories included in the MSPR in default Elentra.
From any page in Elentra, click on your name badge in the top right corner to open your user profile.
From the Profile card on the sidebar, click 'My MSPR'.
Quickly view all entered items by clicking 'Expand All' below the MSPR header. You can open individual categories by clicking on the title of or plus sign beside a greyed out section header.
Add information by clicking on any of the Add buttons in the appropriate categories.
Provide the required information and click 'Submit'.
Entries will be displayed and their status indicated (pending approval, approved, rejected).
Entries can be edited or deleted by clicking the pencil or red minus icon on each card.
The screenshots below show the top level of the leaner interface and the categories learners can see in the MSPR.
