Loading...
Loading...
Loading...
Loading...
Loading...
Loading...
Loading...
Loading...
Loading...
Loading...
Loading...
Loading...
Loading...
Loading...
Loading...
Loading...
To delete an existing assessment, navigate to Admin>Manage Gradebook. Scroll down and click on a course/program name. When you see the list of existing assessments check off the box beside the assessment you want to delete and then hit the red “Delete Selected” button at the bottom of the page.
Gradebooks automatically exist for specific courses and curriculum periods, however they must be populated with assessments. Once you have existing assessments, you can copy and apply them to new curriculum periods.
You must have staff:admin permissions or be a program coordinator or director associated with a course in order to access and add assessments to a course gradebook.
Navigate to Admin>Manage Gradebook.
Search for or click on the name of the course/program you want to work with.
Make sure that you are in the correct Curriculum Period, and adjust it if necessary.
Click 'Add New Assessment'.
Fill in the required fields.
Assessment Name: This is a required field and will display to learners and any graders associated with this assessment.
Assessment Description: This is an optional field. The description will display on the edit assessment screen but isn't frequently seen by learners or faculty.
Assessment Weighting: If your course has a number of mandatory assessments that require satisfactory completion and result in a Pass/Fail grade, you can leave this as 0. After inputting all the assessments for a course, the total weight should be 100% (unless you have only required assessments that result in a pass/fail course grade).
Notify if grade is below: Use this feature to automatically send an email to the selected audience if students score below the designated threshold. Check the box on the left to enable this feature. Enter a threshold (e.g. 65%) and click 'Select Who Gets Notified' to add the name(s) of people to notify. The options available will be based on the course contacts (e.g. course director, curriculum coordinator, and associated faculty). If no options appear, make sure the course has course contacts on the Course Setup page. Note that you can add multiple people to the list. To remove someone from the list, click the red minus button beside a name.
Assessment Due Date: This is not a required field but if used will create a due date visible to learners.
Learners are required to complete this assessment: This creates a flag in the database for this assessment but does not impact the learner's experience.
Link existing online quizzes: See details on the Gradebook>Attach Quiz page. More details about creating quizzes can be found in the Quizzes help section.
Link existing online exams: See details on the Gradebook>Attach Exam page. More details about creating exams can be found in the Exam help section.
Characteristic: This is assessment type (test, paper, oral exam, etc.) and is a required field. If your organization needs to customize the list of options, you can do so by navigating to Admin>Manage Settings>Assessment Types (this is also where you can map assessment types to Medbiquitous assessment types).
Different assessment characteristics will open additional fields:
Track Late Submissions: This adds a late submission column that allows you to identify students who have submitted assessments late with a checkmark. This will be visible in the course gradebook.
Track Resubmissions: This adds a resubmission column that allows you to identify the number of times a student had to resubmit an assignment.
Extended Options: This allows you to define the type of questions used in the assessment. This stores information but is not currently used in reporting, nor is it visible to learners.
Marking Scheme: Elentra supports Pass/Fail, Percentage, Numeric and Complete/Incomplete marking schemes. The numeric field allows you to create a denominator so you can enter scores like 8/10 or 13/17. Enter the maximum points possible for the assessment.
Assessment Type: Formative and Summative are the options. Typically, formative assessment is to monitor student learning and provide ongoing feedback, and summative assessment captures overall student learning at the end of an instructional unit. You may wish to check with your institution’s student assessment coordinator or education consultant to clarify how your institution uses these terms. The number of formative and summative assessments in a course is reported by course in the Assessment Summary Report.
Narrative assessment: Check this off if students receive written feedback for this assessment. This information is reported by course in the Assessment Summary Report.
Self-assessment: Check this off if students are assessing themselves.
Group assessment: Check this off if you want to have groups of students submit the same assignment and be graded together. See details on the Gradebook>Group Assessments page).
Assessment visibility: If you select “Don’t Show this Assessment in the Learner Gradebook” learners will not see their grade until you change the permission. This can be useful if you’d like to enter grades but need approval from someone before the grades can be made visible to students. If you select “Show this Assessment”, you should set the appropriate start and end times. Students will be able to see this assessment during the active date range. If you enter grades after the designated start time, students will see their grades immediately when you save your work. (Note that when you view a course gradebook, a green checkmark on the far right means that an assessment is visible to learners.)
Linking an event to an assessment in the gradebook allows you to provide data for the AAMC Curriculum Inventory Portal.
From the Edit Assessment page of any gradebook entry, click 'Attach Learning Event'.
Begin to type the learning event name and click on the appropriate event when you see it. You will only be able to pick from events associated with the specific course/program you’re working on. If an event you expected to see is not visible, check that the event is assigned to the course you are in, and that you are working in the correct curriculum period.
Click 'Attach Learning Event'. The event should now display on the Edit Assessment page. When you visit the event page as an admin., you'll see the event type displayed in the event information overview in the top left. You can also link to the assessment from there.
Note that you can only link an assessment to one event.
This allows you to grant access to specific faculty so they can view assignments and enter assessment grades for their assigned learners. First you add graders to the list, and then you assign learners to the graders. Currently, each student can only be added to one grader.
To add graders:
Begin to type a grader name into the search field and when matches appear, click on the appropriate name and select Add.
You may add multiple graders to one assessment.
Note that to add a student grader to an assessment and have them successfully access their grading tasks, the student must be listed as a Teaching Assistant on the Course Contact list managed on the course setup tab via Admin > Manage Courses. (The user interface in the gradebook will appear to let you add a student not assigned as a TA to the assessment, but the user won't be able to access the course via My Grading Tasks.)
If you assign multiple graders to an assessment you can distribute learners to the graders randomly or manually. (Note that if you have set an assessment as a group assessment the interface will look slightly different. Please see more details on the Group Assessments page.)
To randomly assign learners to graders click the blue “Randomly Distribute Learners to Graders” button.
To manually assign learners to graders, click the checkbox beside multiple learner names and click 'Assign Selected to Grader'.
In the popup window, click the checkbox beside the appropriate grader name click 'Assign Learner'.
The selected learners should appear beside the grader name in the Grader/Assigned Learners table on the left.
To delete a learner from a graders list, click the red minus icon.
To delete a grader, check off beside the grader name and click the "Remove Selected Graders" button. If a grader you remove had learners assigned to him/her, those learners will automatically return to the Learners list on the right.
Linking a gradebook assessment to an existing portfolio allows graders to access portfolio entries while in the gradebook. This can be particularly useful if a form is also attached to the assessment and the grader can see a portfolio entry and assessment form simultaneously.
To link a portfolio to an assessment:
Click 'Attach Portfolio'.
Select the appropriate portfolio and click 'Attach Selected Portfolio'. The name of the portfolio should display underneath the Assessment Portfolio heading.
If no Portfolios appear for you to select, make sure you are working in the correct curriculum period and that the affiliated cohort has an active Portfolio.
To remove a portfolio from an assessment click 'Remove Portfolio'.
Assessment Form allows you to link an existing assessment form to the gradebook assessment. This permits online, electronic grading by faculty. (If you need to create a form navigate to Admin>Assessment and Evaluation>Forms. Please see more detail in the Assessment and Evaluation section.)
Before building a form to attach to a gradebook assessment please consider how it will be used. A form attached to a gradebook assessment with no dropbox can be used by graders but will not be visible to learners (they will see their grade in the gradebook if the assessment is set to be visible). A form attached to a gradebook assessment with a dropbox can be used by graders and will be visible to learners through their My Assignments screen.
Please note ME 1.13 and higher support adding forms with freetext items and rubric items to gradebook assessments. If you add a rubric item to a form, please ensure you have made a grouped item (even if it is just one line). A form with just a single rubric attribute attached will not display properly when attached to the gradebook.
Do not include other item types like date selector, numeric answer field, or autocomplete (multiple responses) on a form to be attached to a gradebook. They will not work. (Even if it seems like the system lets you add a form with these items, and even though an admin. user can complete the form, faculty graders will not be able to use the form via My Grading Tasks
To provide a form for graders to use in the gradebook:
Click 'Attach Assessment Form'.
Begin to type the form title and options should appear. Click on the form you wish to attach and click 'Attach Assessment Form'.
The assessment form will now appear on the assessment screen.
You must indicate a score for each possible response on a rubric and give a weight for items on the assessment form (a free text item will have no weight). The weights should total 100%. This information is what allows the system to automatically create a grade after the form is complete.
Click 'Save'. The form will be attached to the assessment and you'll be directed to the main Grade Assessment page where you can input grades.
To remove an attached assessment form, click the red "Remove Form" button.
You must have permission to access the form you are attempting to attach to a gradebook. To manage form permissions you need to access and edit the form in Admin>Assessment and Evaluation.
Assessment Objectives allows you to map anything in your Curriculum Tags sets to an assessment. The objectives are hidden by default so access this feature by clicking the greyed out Assessment Objectives heading.
If curriculum tags are assigned to the course and context based linking is off, the curriculum tags assigned to a course will automatically appear for quick selection.
To select applicable curriculum tags from the assigned course objectives, click the checkbox beside each desired tag.
If you need to access additional curriculum tags, click the green "Map Additional Objectives" button. Click through the curriculum tag set to the required tag and tick off the small box beside the curriculum tag.
Assigned curriculum objectives and MCC presentations (two curriculum tag sets) are reported by course via the Assessment Objective Summary report.
Pick Draft or Publish to indicate whether you want to finalize the assessment or leave it in draft mode. Once published, an assessment can still be edited, however if it is already shown in a learner gradebook, learners may see any changes made.
Click Save.
By default, when you save your work the system will redirect you to the Grade Assessments page where you can input student marks depending on your user permissions. To select a different destination after saving use the dropdown menu immediately to the left of the blue "Save" button.
Gradebook is an Elentra module that allows the electronic management of all assessments and learner grades within a course/program. It has multiple capabilities including:
Recording grades and making them visible to learners and faculty
Supporting multiple grading formats including percentages, numerical grades (e.g., 7/10), complete/incomplete, and pass/fail
Importing and exporting student grades
Linking assessments built through Elentra's quiz and exam module to a gradebook for seamless transfer of grades
Allowing electronic submission of assignments through a drop box
Attaching grading forms to assessments
Allowing administrators and/or faculty to grade assessments electronically and provide individual feedback to learners
Notifying a designated person if a learner grade is below a specific threshold
Creating dashboard notices for learners re: upcoming assignments (this applies specifically to assessments with drop box assignments added)
Allowing administrators to record comments about grades (e.g. late, excused absence, etc.)
Using weighted collections in a gradebook to easily distribute weights of assessments within a collection (e.g. quizzes)
Restricting faculty graders to see only the grades of learners assigned to them (as opposed to seeing the grades of an entire course audience)
Providing documents to leaners through the gradebook (Document Delivery) without the learner having submitted anything
There are several ways to enter grades into the gradebook including importing grades with a CSV, manually entering grades, and using an assessment form which when completed automatically populates the grade.
Navigate to Admin>Manage Gradebook.
Search for and click on the required course name.
Ensure that you're working in the correct curriculum period and change it as needed.
Search for and click on the title of the assessment you would like to grade. This will take you to the assessment page.
Click the Import/Export button on the right and select Import grades from the dropdown menu.
The data needs to be in CSV format to be uploaded. If you use Excel or Numbers use “Save As” to create a version of your file as a .csv.
The marking scheme dictates what information and formatting should be included in your .csv file to upload. For all files include the learner id number.
For numeric marking schemes include the numerator of the grade
For percentage marking schemes include the percentage
For pass/fail marking schemes format your CSV so that a pass is 100 and a fail is 0
For complete/incomplete marking scheme change the assessment marking scheme to pass/fail, import the marks as listed above, then revisit the Edit Assessment page and change the assessment marking scheme back to complete/incomplete. The marks should update to C’s and I’s as required.
Drag and drop or browse you computer to find the file you need to upload. Click Import CSV.
Navigate to Admin>Manage Gradebook.
Search for and click on the required course name.
Ensure that you're working in the correct curriculum period and change it as needed.
Search for and click on the title of the assessment you would like to grade. This will take you to the assessment page.
Click in the grade column beside a learner name/number. Enter the appropriate grade.
Your work saves automatically.
Another option is to open the grade spreadsheet for a course and input grades directly in the spreadsheet.
If you do not provide a grade for an assessment it will display with a dash in the grade column when reviewing the assessment and will also display as a dash when viewing the grade spreadsheet. If you export the grades there will be a blank cell in the spreadsheet where the missing grade is and all missing grades will count as zeroes in the learner's final grade. *New information pending. A change was introduced in Elentra ME 1.17 that may have changed how empty grades are treated in the final grade calculation. The documentation will be updated as soon as possible.
Learners' views of their gradebooks will behave slightly differently from than this so that administrative staff can create all assessments in a gradebook at the beginning of a course and fill in grades over time without learners thinking they have multiple zeroes in their grades.
Please note that we strongly recommend using the Elentra Exams module over the Elentra Quizzes module.
A quiz created through the quiz module questions can be automatically graded. A reminder that the quiz module only allows for multiple choice questions. If a quiz is attached to a learning event and a gradebook assessment it will automatically be graded and the gradebook will be updated accordingly once the quiz is completed. For instructions on linking a quiz to a gradebook entry, please see the Gradebook>Attach Quiz help section.
Exams created with the Elentra Exam module can also be attached to a gradebook entry so that when the exam is graded the grade automatically forwards to the gradebook. Attaching an exam to a gradebook assessment can be completed from an exam post or from a gradebook assessment (assuming a post already exists). For additional details on completing this process please see the Gradebook>Attach Exam help section.
This feature allows you to modify the weight of an assessment for an individual student.
Navigate to Admin>Manage Gradebook.
Search for the appropriate course as needed and click on the course title.
Search for and click on the assessment title.
Scroll down to Grade Calculation Exceptions.
Click on Select a Student and select the required learner from the dropdown menu.
When the learner name appears below adjust the weighting by typing in the new assessment weight.
Remove individual grade calculation exceptions by clicking the red minus button beside a learner name.
If you use this feature you do need to ensure that you rebalance the gradebook weighting of other assessments for the learner. For example, if you reduce a midterm from 10% to 0% because of an excused absence, you will need to manually increase the weight(s) of the same student's other assessments so that the total weight is still 100%.
When you add an assessment to the gradebook you can specify whether or not to show the assessment in the learner gradebook and you can set start and end date and time to control the visibility of the grade. Grades are released to all members of the course enrolment at the same time. You can’t currently release grades to only selected learners through gradebook.
Before you start, ensure that the period (e.g., Sept. 1, 2017 – Dec. 31, 2017) you want to create a new gradebook for exists and has an audience (e.g., a cohort). Navigate to Admin>Manage Course>Setup to review and adjust this as needed. If a required period is unavailable this can be modified from Admin>Manage Settings>Curriculum Layout.
Navigate to Admin>Manage Gradebook and scroll down to the relevant course.
Open the gradebook you plan to copy.
Check that you’re using the appropriate period by looking at and adjusting as needed the Period dropdown menu in the top right.
Select the assignments you want to copy by ticking the small box beside the assessment title.
When prompted, select the new target audience (which is defined by a period so that’s what you’ll see as your options) and press Copy Assessments.
NOTE: When you copy assessments, they will maintain the same date parameters, so make sure that you adjust the dates. Other things like who is notified if grade doesn’t meet threshold, learners assigned to groups, etc. will also have to be updated.
The collections tool allows you to group multiple assessments together in a course gradebook assessment list allowing for quick review of learner performance (e.g., all quizzes will show up beside each other).
Create the required assessments.
Tick the small boxes beside the assessments you want to group together.
Click on “Add to Collection” at the bottom of the gradebook screen.
Provide a title and optional description for the collection and click Add to Collection.
To add additional assessments to an existing collection, tick the small box to the left of the assessments you want to add. Click on Add to Collection. Under Assessment Collection use the dropdown menu to select the appropriate collection title and click Add to Collection.
To deleted a collection, tick the small box beside the collection name and then click the red “Empty Collection” button at the bottom of the page.
Weighted Collections gives users the opportunity to create provide a total course weight for a selection of assessments (e.g. all quizzes will be worth a total of 20%) and then have Elentra automatically calculate the weight of individual assessments based on the total weight of the collection.
This development was initially designed to support schools using point totals (numeric grades) as the basis for multiple assessments.
Create the required assessments.
Tick the small boxes beside the assessments you want to group together.
Click on “Add to Collection” at the bottom of the gradebook screen.
Provide a title and optional description for the collection and click Add to Collection.
Check the "This Collection is Weighted" option which will open additional options. Complete the information, noting the following:
Total Weight of the Collection in Course Gradebook: This should reflect how much you want this collection to be worth in the total gradebook (e.g. all quizzes will be worth a total 20% of the course gradebook)
Distribute Weight of Assessments Using: This allows you to specify how you'd like to calculate the weights on individual assessments added to the collection. The options are Numeric Points or Percentage.
If you select numeric points, you'll initially see the existing points total and weight for each assessment. When you enter a total weight for the collection, the weight of each individual assessment will automatically adjust.
If you select percentage, you'll initially see the original percentages assigned to each assessment. If you enter a total weight for the collection, you will need to change the weight of each assessment to total 100%. The Assessment Weight in the Course Gradebook will automatically be calculated.
Gradebook Assessments in Collection:
Numeric Points: You can adjust the points assigned to any assessment in the collection. This will override the previously entered points total.
Percentage: You can adjust the percentages which will override the percentage weights entered when creating the original assessment.
Click 'Add to Collection'.
The collection will now display on the Assessments list. The weight column will show the total collection weight beside the collection name and the weight within a collection for each individual assessment.
Note that Elentra allows a gradebook to have a total weight of more than 100%. Especially when using weighted collections, ensure your gradebook total weight is what you want it to be.
To edit an existing collection, click the pencil icon in the edit column to the right of the collection name. It is only be editing assessments through the collection that you can change the numeric points or percentage and have it reflected in the collection. If you edit an individual assessment that is part of a collection, you can modify the points, but the weight will not automatically adjust.
By creating an assignment drop box in the gradebook you can allow learners to upload assessments, and allow faculty to view and mark those assessments within the system. If a form is attached to an assessment faculty can use the form and view the assessment simultaneously.
Navigate to a course gradebook and ensure you are in the correct curriculum period.
Search for or create a new assessment.
Click 'Add Drop Box' under the Assignment column for the assessment.
Complete the required information, noting the following: Assignment Drop Box
Set submission options.
Allowing students to upload more than one file can be useful if students are submitting pictures or documentation of an experience. The maximum number of files a student can upload also limits how many files can be handed back.
Adding a dashboard notice will automatically generate a dashboard notice including assessment due date and a link to the drop box and display it to the learners responsible for the assessment. If you select a dashboard notice, the default release is immediately. To modify the release date, click “Release notice on a custom defined date” and set the release date (this section applies to the dashboard notice only, not the availability of the drop box).
Allow learners to upload new revisions will allow students to replace an existing file with a newer one.
Allow graders to see the name of the learner they are grading can be unchecked if you wish graders to work without knowing learners' identities.
Submission due date: If you have set an assessment due date, the submission due date for the drop box will match it. If you change the assessment due date, the assignment submission due date will automatically be adjusted. Please note that they system does allow learners to upload files after the submission due date so that late work can be submitted without additional hassle to administrative staff. If you wish to track late submissions, it is recommended that you make that selection on the edit assessment screen.
Time Release Options: Set the time release for a viewable start and finish which will control when the drop box will be visible to users. The default setting causes the drop box to be immediately visible to learners and does not set a finish date.
Click “Save” at bottom right.
Once you add a drop box to an assessment, a column will be included on the edit assessment page showing the date and time learners submitted their assignments.
Navigate to a course gradebook.
Ensure you are in the correct curriculum period.
Search for the assessment if required.
Click View Drop Box under the Assignment column for the required assessment.
Click Upload Zip of Submissions and note the instruction that each uploaded file must contain the user's email address to match the file with the user.
Attach a file by dragging and dropping it in place or browsing your computer, and click Submit.
You can also bulk download all submitted assignments from this same page. This can be useful if you have faculty who wish to grade hard copies of an assignment.
From their dashboard, learners will see My Elentra in the left sidebar.
Click 'My Assignments'. On the My Assignments screen, learners can see all required assignments and their due dates as well as any grades already assigned.
Click on an assignment title and then click 'Add File'.
In the popup window that opens, drag and drop or browse for a file to upload.
Provide a file title and comment (optional).
Click 'Upload'. The uploaded file will display on the Assignment Submissions list.
Depending on how the drop box was set up learners may be able to upload additional files or revised files.
Learners can also add comments to the assignment submission page by clicking 'Add Assignment Comment'.
Make sure that faculty have been added to an assessment as a grader for them to use this process.
Navigate to Admin>Manage Gradebook.
Search for the appropriate course as needed and click on the course title.
Search for and click on the assessment title.
Scroll down to view the list of learners; click in the Grade column beside a student name.
If a form has been attached to the drop box assessment the user will see a split screen with the assessment form on one half and the assignment on one half. Use the assessment form and click Save and Close to just grade this one assignment, or Save and Go to Next to continue grading additional assignments. (Note that the system progresses to each learner whether or not an assessment has been submitted to the drop box.)
A custom grade can be provided (e.g., increase or decrease a half point) by clicking on the Custom Grade check box in the bottom left. After clicking the check box the user will be able to type in the grade they want to record.
If no form has been attached to the drop box assessment, the user can enter grades directly into the Grade column.
If graders have annotated files that should be returned to leaners, users may complete this task using the Hand Back Response tool.
Navigate to Admin>Manage Gradebook.
Search for the appropriate course as needed and click on the course title.
Ensure you are working in the correct curriculum period.
Search for and click on the assessment title.
Click View Drop Box.
Click on a learner name.
Click Hand Back Response and drag and drop or browse your computer for a file to attach and then click Upload.
If a revised response file needs to be added follow the same steps.
When creating as assessment in the gradebook you can create a group assessment. This will allow leaners to upload one assignment (if you use a drop box) on behalf of their whole group and when a grader grades the assignment, the grade will be applied to all group members.
If you use this tool, graders can still tweak individual grades after the group grade has been entered.
To use this feature, you must have course groups built. Please see the Course>Groups page for more detail.
Click the checkbox beside "This is a group assessment."
Search for or click the checkboxes beside the relevant group names. In the sample above, Groups 1, 2, and 3 have been selected.
Click somewhere outside the selection window to close it.
The selected groups should display on a list below the "Select Groups" dropdown.
Begin to type a grader name into the search field and when matches appear, click on the appropriate name and select Add.
You may add multiple graders to one assessment.
To assign groups to graders, click the checkbox beside multiple group names and click 'Assign Selected to Grader'.
In the popup window, click the checkbox beside the appropriate grader name click 'Assign Learner'.
The names of individual learners in each group should appear beside the grader name in the Grader/Assigned Learners table on the left.
Before adding more groups to another grader, make sure you uncheck the groups you have already assigned.
To delete a learner from a grader's list, click the red minus icon. Note that the learner will not be added back to learner's list since it only shows groups. If you remove a learner from a graders list you need to ensure the student gets graded some other way.
If you want faculty to be responsible for grading a group of learners but don't want to use a group assessment, you can set everything up as above, then uncheck the "This is a group assessment" option. The assigned learners will stay associated with their grader.
Exams created with the Elentra Exam module can also be attached to a gradebook entry so that when the exam is graded the grade automatically forwards to the gradebook. Attaching an exam to a gradebook assessment can be completed from an exam post or from a gradebook assessment (assuming a post already exists). For additional details on completing this process please see here.
Elentra offers users a variety of ways to view and extract information about assessments and grades. From viewing learner results to examining the balance of objectives on an assessment, Elentra's tools and reports can help faculty make important decisions about student progress and their school wide assessment plan.
Navigate to Admin>Manage Gradebook.
Search for or click on the name of the course/program you want to work with.
Make sure that you are in the correct Curriculum Period, and adjust it if necessary.
Click Grade Spreadsheet at the bottom right of the page. You will see a list of a learners, their id number, each assessment, and a weighted total.
You can adjust grades from this screen by typing in revised scores.
Limit the view to one student by typing their name into the search bar in the top right. This can be useful in learner conferences or when reporting to committees.
Close the window when finished viewing.
Navigate to Admin>Manage Gradebook.
Search for or click on the name of the course/program you want to work with.
Make sure that you are in the correct Curriculum Period, and adjust it if necessary.
Click Export Grades at the bottom right of the page.
A CSV file will automatically download or you will be prompted to store the file on your computer.
After logging into Elentra learners can access their gradebook from the link in the My Elentra box on the left sidebar.
The first page will show an overview of all courses, the number of assessments, and the weighted total of each course grade.
Learners can click on a course name to open a list of all assessments within a course gradebook and its affiliated information (grade, class mean, class median, weighted mark, percent).
Navigate to Admin>System Reports
Scroll down to the Assessment Reports section and click on Assessment Summary Report
Select the appropriate cohort from the dropdown menu.
Add courses by clicking Show List, clicking on a course title, and clicking Add. Remove unwanted courses by clicking on the course title and clicking Remove.
Click Create Report.
Navigate to Admin>System Reports
Scroll down to the Assessment Reports section and click on Assessment Objective Summary
Select the appropriate cohort from the dropdown menu.
Add courses by clicking Show List, clicking on a course title, and clicking Add. Remove unwanted courses by clicking on the course title and clicking Remove.
Click Create Report.
You can attach an exam to a gradebook assessment from the gradebook or from an exam post. Doing this creates a link between the two so that exam grades will automatically populate the gradebook.
Please note that if you include questions in an exam that need to be manually graded (e.g., short answer), student grades will initially be calculated and displayed in the gradebook without including their possible points from those questions. As such, it is recommended that if you include manually graded questions, you delay the gradebook assessment visibility to learners until you know the exams will be graded.
To attach an exam to a gradebook assessment the exam must first be posted to an event in the appropriate curriculum period. The curriculum period for the gradebook and the event to which the exam is posted must match.
Create a gradebook assessment using the instructions in the Gradebook help section.
Click the checkbox beside Link existing online exam to this assessment.
Click 'Add Exam Post'.
Begin to type the name of the exam and select it from the displayed list.
Click 'Attach Exam Post'.
Note that you have a new item to configure which is exam scoring method. Your options are to: show average of all scores, show first score, show highest score, or show latest score in the gradebook. These options only apply if you set the exam to be taken multiple times by learners.
Set the other parameters for the assessment and click 'Save.' Note that you do not need to set graders for an exam in the gradebook assessment since you add graders to specific exam posts in the Exams module.
When the exam is completed and grading is complete (if required) the grades will automatically display in the gradebook.
It is possible to attach more than one exam post to a single gradebook assessment. This might be useful if you have two sections of learners writing the exam at different times but the grades will populate the same gradebook assessment.
Note that when you attach an exam to the gradebook from the edit assessment page, the system automatically determines the point total based on the number of questions on the exam (e.g. 5 questions = 5 points) if you are using a numeric marking scheme.
If you wish to attach an exam to a gradebook assessment from an exam post you will do so on Step 4:Feedback. *Attach GradeBook: Select an existing gradebook entry to attach the exam to (the list will prepopulate based on the course and event selected in earlier steps and the contents of the gradebook for the relevant curriculum period). Note that you can't set the exam scoring method from here; you must navigate to the gradebook assessment to do so.
When learners access Elentra they have a My Elentra card on the left sidebar. From here they can quickly access their gradebooks by clicking 'My Gradebooks'. Learners will see a My Gradebooks page that lists their completed and current courses and displays the total number of assessments in a course gradebook as well as their current grade for a course based on all grades entered so far.
Learners can click on a course title to see a list of the assessments included in that course gradebook. Learners will see the assessment title and type (i.e., formative or summative), an assessment mark/grade, the class mean and median, a weighted mark/grade, and a percentage (as applicable).
If there is a gradebook assessment that has no grade entered for a learner, the assessment will not display on the detailed assessment list. The learner's overall weighted total as shown on the My Gradebooks page will not treat a blank entry as a zero and will show the weighted total based on all assessments for which there is an entered grade (this differs slightly from the admin. view of a gradebook).
When faculty are assigned as graders on an assessment they will now have a grading page that only allows the to access the course gradebook, assessments, and learners they have been assigned. This prevents faculty from editing assessment details like the weight, assessment characteristic, due date etc.
When faculty access Admin>Manage Gradebooks they'll first see a list of relevant courses.
From here faculty should click on the appropriate course and they'll see the assessments on which they are assigned as a grader. In the Submitted column faculty can see how many assignments have been submitted (if the assessment includes a drop box). In the Graded column faculty can see their own progress.
After clicking on an assessment, faculty will see a list of learners assigned to them and be able to enter grades. If a form has been attached to an assessment it will open for the faculty to view and if a drop box assignment was included faculty will also be able to view and access it.
Please note that there is currently no support for assigned graders to view portfolio entries from the public grading page. If a portfolio is attached to a gradebook entries can only be viewed by a staff:admin or course director who has access to the complete course gradebook.
This feature is designed to allow administrative staff to provide documents to learners. Unlike the 'handback response' feature for a dropbox assignment, with document delivery the learner does not have to submit a file in order to receive something back.
This feature can optionally be on or off in Elentra so if you don't see an option for Document Delivery check with a developer that you have the feature enabled.
At present you must individually upload documents for learners.
Navigate to Admin > Manage Courses.
Search for the course you want to work with and from the cog icon on the right, select 'Gradebook'.
On the lower half of the screen, look for Document Delivery and click 'Add New Folder'.
Provide a folder name and set the access start and end date as needed.
Click 'Save'.
The newly created folder will display on the screen.
To edit a folder, click on the pencil icon to the right of the folder name.
Once a folder has been created you can upload documents for learners.
Navigate to the graebook for a course.
Click on a folder name in the Document Delivery section.
You will see a list of all learners for the applicable cperiod.
Click the 'Add Document' button beside a learner's name to add a document.
You will be prompted to select a file from your computer.
After you have uploaded the document, the filename will display on the screen along with the date and time it was uploaded.
Note that you can upload more than one document per learner.
Supported documents include PDFs, .doc and.jpeg files.
To delete a document click the garbage icon beside the file name.
Navigate to My Gradebook.
Click on a course title.
Learners will see a Document Folder section, and beneath that the names of any folders created for that course.
Within each collapsible folder, learners can view the documents available to them. (In the image above, the second two folders are collapsed.)
Click on a file name to access the file. The icon to the right of the file shows the file type.
Please note that if a folder has no document uploaded for a learner, the folder will not display to the learner.
Course Gradebooks now support commenting for staff and course directors with full access to the gradebook. This tool can be used to record notes and also automatically records the date and time that grades were entered or changed. Note that for the first release of this feature, only grades entered directly from the main grade assessments page will automatically have the date and time of entry recorded. If graders assigned to an assessment enter grades from the public grading page, or a grade is calculated after an attached assessment form is completed, the date and time will not be recorded.
Access the comments from the speech bubble beside a learner name. A filled in bubble indicates that there is a manually entered comment.
Click on the bubble to view existing records. Type a comment and click 'Submit'. To close the window click the 'x' in the top right.
To attach a quiz to a gradebook assessment it must first be attached to a learning event. You will only be able to add a quiz to a gradebook assessment if the gradebook and learning event the quiz is attached to share a curriculum period.
Create a gradebook assessment using the instructions in the Gradebook help section.
Click the checkbox beside Link existing online quizzes to this assessment.
Click 'Add Quiz'.
Begin to type the quiz name and select it from the displayed list. The list of quizzes displayed will be based on quiz authorship so you must be listed as a quiz author to add a quiz to a gradebook.
Click 'Attach Quiz'.
The quiz questions will display and you can uncheck any that you do not wish to include.
Set the other parameters for the assessment and click 'Save.' Note that you do not need to set graders for a quiz since a quiz only allows multiple choice questions which will automatically graded.
After the quiz is completed by learners, use the Import/Export tool to import grades from the attached quiz.
Note that the gradebook will record the learner's first attempt of the quiz, even if they are allowed multiple attempts.
If you attach a quiz to a gradebook assessment you can edit the questions once. If you need to edit them again, you should delete and reattach the quiz.
