When a learner submits an observership, a program coordinator can approve their observership request.
From any page in Elentra, click on your name badge in the top right corner to open your user profile.
From the Profile window on the sidebar, click 'My Observerships'.
Complete the required information.
Navigate to Admin>Manage Users.
Search for the appropriate user and click on his/her name.
From the Student Management box on the left sidebar, click 'Observerships'.
Pending observerships will be displayed for you to approve.
Navigate to Admin>System Reports.
Scroll to MSPR Reporting and click on 'Observership Report'.
Set the date range and additional filter fields if desired, and then click 'Create Report'.
Elentra can be used to track learner leaves of absence. These need to be logged by a curriculum coordinator and can be done through a user's profile page.
Navigate to Admin>Manage Users.
Search for the appropriate user (the person taking leave) and click on his/her name.
From the Student Management box on the left sidebar, click 'Leaves of Absence'.
Click 'Add Leave of Absence' to create a new absence.
Provide the relevant details and click 'Add Absence'.
Delete an existing absence by clicking the red minus icon beside the relevant absence.
The MSPR is a collection of information about a student including activities completed during medical education, comments about student performance in clinical settings, amount of time spent in different departments or specialities, etc. In Canada, this information is provided by undergraduate medical education offices to the Canadian Resident Matching Service (CaRMS).
Additional information about how to manage and use the MSPR in general can be found in the MSPR help section.
When an organisation wishes to record disciplinary action taken in response to a student's behavior, they can do so using the Discipline feature of the student's user profile.
Note that the Manage Incident feature might also be useful in this context and more information about Manage Incidents can be found in the User Management help section. Note that whereas Incidents is available to use with any user, Discipline is available only on student user profiles.
Navigate to Admin>Manage Users.
Search for the appropriate user and click on his/her name.
From the Student Management box on the left sidebar, click 'Disciplinary Actions'.
Click 'Add Disciplinary Actions' to create a new disciplinary action.
Provide the relevant details and click 'Add Action'. Unlike Incidents, the creator of a disciplinary action will not automatically be recorded and displayed.
Currently, learners can't view their own disciplinary actions.
To delete an existing action click the red minus icon beside the relevant action.
By default learners can not see their own discipline records through Elentra and such records are only accessible by users with admin roles.Next Previous
There are a variety of tools available to help manage student records while they are active in your organisation.
User Profile: Store basic information like name and contact information
User Meta Data: Store additional information like vaccination records, background checks, etc.
Incident reports, disciplinary action and formal remediation can also be recorded through Elentra
Medical Student Performance Records: Pull in existing data from Elentra and allow learners to submit additional documentation to forward to residency matching bodies
Observerships: Allow learners to request observerships and have them be approved (or not) by curriculum coordinators
Leaves of Absence: Track leaves of absence
Attendance Tracking: Track learner attendance at the event level
Some of these topics have their own help sections while others are addressed below.
When an organisation wishes to record formal remediation taken in response to a student's performance or behavior, they can do so using the Formal Remediation feature of the user profile.
Navigate to Admin>Manage Users.
Search for the appropriate user and click on his/her name.
From the Student Management box on the left sidebar, click 'Formal Remediation'.
Click 'Add Formal Remediation' to create a new remediation action.
Provide the relevant details and click 'Add Remediation'. Unlike Incidents, the creator of a formal remediation entry will not automatically be recorded and displayed.
Currently, learners can't view their own formal remediation records in Elentra.
Delete an existing remediation by clicking the red minus icon beside the relevant remediation action.
By default learners can not see their own remediation records through Elentra and such records are only accessible by users with admin roles.